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How to Block and Allocate Hotel Rooms to Guests

Many guests wonder  how do hotels assign rooms to guests or how a hotel guest reservation officer or a hotel front desk agent allocates different types of rooms to his guests. Today, we will learn room allocation procedures of a hotel in order to ensure guests needs are met concerning room requests on different room types and at the same time maximum flexibility is maintained. By reading this tutorial, you will get clear overview of hotel room arrangement procedure.

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Hotel Room Allocation Procedure

hotel room allocation arrangement procedure

  • Reservations will hand over the next day’s correspondences to the Front Desk . This correspondence will be further checked to ensure all details have been put into Computerized Reservation System or property management software like Opera .
  • It is good practice to print out next day’s arrival list in details like check in and check out date of each guests, room type and block status, gender of the guests, list of VIP guests and their status, special arrangements requested like surprise birthday cake and gift, special instruction from guests like wheelchair for disabled guests or smoking or non smoking room requested etc., guests’ arrival time, previous stay record, special feature or amenity requested etc.
  • All details are checked in the system before the room is allocated.
  • Room allocation should be done mostly based on status of room reservation. For example, a guaranteed or prepaid reservation will always get priority over non granted reservation or reservation for walk in guest .
  • Special requests have to be adhered to when blocking rooms for the guests, by looking into the Guest Profile and History. Such as Non Smoking Rooms should be blocked for guests requesting Non Smoking Rooms. Repeat guests should have the same room as previous stays or to their specific preference if any has been mentioned on earlier visits. Persons travelling together from the same company should have rooms as close to each other as possible unless requested otherwise.
  • Suite/Accessible and any special requests bookings should be blocked by Reservation prior to confirming.
  • Guaranteed Late Check-out rooms would be monitored closely, and Housekeeping should be informed in advance.
  • If any Special Request or Amenities (e.g. Flowers. Fruits, etc.) are to be placed in the room, this should be ordered a day in advance and the departments responsible for placing them in the room informed. An alert should also be set so that room moves are minimal and the respective departments informed to make the respective changes.
  • All Guests who have been guaranteed early Check-ins or who have Pre-Registered bookings should have appropriate rooms blocked for them and should be checked into the system from the day of their reservation (a day before their physical Check-In).
  • General aspects like blocking a King Room for a Honeymoon Couple, a Twin room for two men travelling together or a family (of 4), or room close to the Elevator for Senior Citizens, Single Lady Traveler etc., should be taken into account while blocking rooms. Have good understanding on different hotel room types .
  • Floors or sections would be blocked for Groups, Tours and Conventions, as much as possible.
  • Don’t forget about disabled guest . They don’t only need special care but special arrangement should be made prior to their arrivals like arranging special amenities, giving special care, supplying equipment like wheelchair or hearing aid if needed and available.
  • Special requests like allocating a room near elevator or wish to stay in upstairs or desire to have hill view or sea view room, should always give priority when available.
  • Must be very careful while handling VIP reservation. If there is any system in your software to block heavily so that other reservation or front desk agent cannot allocate the same room to anyone, then apply it. Also make sure you have provided enough time to other departments like housekeeping to place VIP amenities or security department to check security issues carefully.
  • Upgrade and downgrade of room have to be done according to the room availability and policy. Sometimes hotel has to offer room upgrade because of their own fault like wrong check in or check out date record, fault of a room etc.
  • There are some repeat guests who always prefer certain floor or rooms. Based on previous record and if requested then always try to allocate such rooms to them. Read this tutorial:  Hotel Guest Demands and Preference

So, if you consider above mentioned points then you should not find room allocation procedures very complicated. As a reservation officer or front desk agent you should be able to arrange rooms perfectly for your guests. For more amazing tutorials and our guides please click here:

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University housing, what happened understanding room assignments, please note: most of the content on this page is applicable for room assignments made during the summer for the upcoming fall semester..

room assignment decoding

An explanation for students who don’t get their preferred room assignment.

With the annual summer release of room assignments, University Housing gets a number of phone calls from concerned students, family members, and sometimes even friends, who want to know: (a) why the student didn’t get their top-choice room assignment and (b) what can be done about it.

In an effort to answer some of these questions, we’ve created the following guide for students.

Why Didn’t I Get My Preferred Roommate?

Explanation: when two roommates do not have matching requests, it is possible that they will not be paired together.

Living Learning Community Preference The most frequent item that does not match will be Living Learning Communities. Since LLCs are University Housing’s top assignment priority, students may be assigned to their LLC, even if it means failing to grant a requested roommate. How can you tell if this happened to your request? Check the list of LLC locations below. If either student is placed in these areas, it means that they had an LLC request that broke the roommate pairing.

Roommate Preference At times, we see pairs of students who did not request each other, even though they think they did. In its most benign circumstance, this may happen if someone copied a UWM ID# wrong. However, every year we also see instances in which one roommate who backed out or failed to include the UWM ID#. You can tell if you and your roommate(s) requested each other by returning to your Contract Preference Page in MyHousing. If you see a “confirmed” note next to the UWM ID# of your roommate(s) it indicates that the numbers were properly entered by all parties. If you see “unconfirmed” than the numbers entered did not match up.

Returner Self-Assignment If one of the two roommates participated in Returner Self-Assignment (where the 2022-23 Housing Residents picked their rooms for 2023-24), they may have ended up in a suite that didn’t have space for a new student to be assigned, or a space where a first-year student may not be eligible to live (Sandburg East).

Explanation: this is a rare circumstance but happens every year as we reach the end of available spaces. Because students are assigned in an order determined by random lottery, we will reach a point where every double or triple room has one open spot, but not two. At this point, a roommate pairing will be broken. If this occurs, the assignment system will next try to assign two requested roommates relatively close to each other (often in the same suite, sometimes on the same floor or in the same building). However, because so many spaces are usually taken when we reach this point of assignments, it is not guaranteed.

Explanation: this occurs for a number of reasons. Your roommate may have never completed a University Housing contract, they may have completed a University Housing contract, but AFTER the priority deadline of May 1, or they may have canceled a previously submitted contract. In any of these cases, you would be assigned without them.

Why Didn’t I Get My Preferred Living Learning Community?

Explanation: most of our Living Learning Communities are reserved for students who are admitted to a particular school/college or have a particular major. The most confusing of these is Health Professions, which require students to be admitted to the College of Nursing or College of Health Sciences. Both of those are different than AOC-Nursing or AOC-Health Sciences.

Explanation: a few of our LLCs had more demand than there were available beds. In this case we continue to monitor vacancies and reassign from the waitlist when possible.

Why Didn’t I Get My Preferred Building/Room Type?

Explanation: Certain preferences take priority over others as we go through our lottery process. In order to maximize satisfaction on these priorities, other preferences may not be considered.

Living Learning Community Preference University Housing’s top priority is to assign a student to their preferred LLC. That means we would assign them to their LLC even if it meant not giving them the building or room type they requested.

Roommate Preference University Housing’s second priority is to assign a student with their preferred roommate. That means we would assign them to their preferred roommate even if it meant not giving them the building or room type they requested.

Explanation: Like all housing markets, there’s a balance between supply and demand. For instance: we have far more requests for singles and triples than for doubles. Of all the room types, triples are the smallest offering we have. If we didn’t have your top preference available, we considered second or third options. If none of those were available in the same building, then the student was likely assigned to a different building.

How Can I Tell If I’m In An LLC

The most reliable way to determine is based on your room assignment. General locations of LLCs are listed in the table below (though some suites in the identified floors may not be LLC suites).

So, what can I do now?

First, take a look and explore your newly assigned space. Every building (in fact, every home!) students will have for the rest of their life will have pros and cons. Learning about your new building, and how to maximize your satisfaction are important steps. We’ve got layouts of most buildings and room types available on the University Housing website at www.uwm.edu/housing . If you’re coming for New Student Orientation (or TASO), we offer tours of most buildings and would be happy to show you those spaces. We also offer tours throughout the week. Set up an individual tour by registering on our University Housing Tours site.

Second, if you would like to change part of your assignment in regards to an LLC, email [email protected] . This would allow you to change your LLC preference, which may in turn change your assignment.

Third, if you have a non-LLC room assignment concern and would like to request a room change of your assignment, you can complete a Summer Room Change Process Request Form at https://uwm.edu/housing/secure/assignment-change-request/ . All requests must be submitted by July 7, 2023. This is the form you use if you would like to re-request a roommate who you weren’t paired with, or if you’d like to move to a different building. University Housing cannot guarantee if your request will be granted, but historically, we’ve been able to accommodate more than 50% of requested changes.

Residents With Assignments Starting In January: University Housing does its best to accommodate the preferences you indicate when you sign your online contract, with room assignments made in a randomized order determined by lottery. (LLC requests are made by emailing [email protected], which are then added to the resident preferences before the lottery is run). Due to a very limited supply of available spaces, it is very difficult to match most preferences. Roommate and LLC requests are the most difficult to match, followed by room type. All residents who submit their Spring-only Housing Contract by December 1 have an equal chance in the lottery. If you would like to explore a room change, please discuss it with your RA after you’ve moved in.

What does room assigned on arrival means?

travel-faq

FAQs about Room Assigned on Arrival

What are the reasons for a room being assigned upon arrival, can i request a specific room when it is assigned on arrival, how can i ensure i get the room type i prefer when it is assigned on arrival, is the room assigned on arrival typically of lower quality, what if i am not satisfied with the room assigned on arrival, can i benefit from a lower rate if my room is assigned on arrival, are there any advantages to having a room assigned on arrival, how does room assignment on arrival affect the check-in process, are there any disadvantages to room assignment on arrival, what type of guests is room assignment on arrival most common for, is there anything i can do to avoid room assignment on arrival, what does room assigned on arrival mean.

Room assigned on arrival means that the hotel will allocate a guest room when they check in, rather than assigning a specific room in advance. This is common in hotels when the reservation does not specify a particular room type or number.

When a room is assigned on arrival, it can be due to factors such as the hotel being overbooked, the guest’s specific preferences not being guaranteed, or simply as a way to efficiently manage room allocation.

While it is generally not guaranteed, guests can always make their preferences known to the hotel staff upon check-in. It’s always worth asking, and the hotel will do their best to accommodate requests.

To increase the likelihood of getting the room type you desire, it’s important to communicate your preferences with the hotel when making the reservation, and once again when checking in. Being polite and flexible can also go a long way.

Not necessarily. The room assigned on arrival is just as likely to be of the same quality as any other room available. It all depends on the hotel’s availability and policies.

If a guest is not satisfied with the room assigned on arrival, they should communicate their concerns with the hotel staff. In many cases, an amicable solution can be found, such as a room change or an upgrade.

There is always the possibility of being offered a lower rate for a room assigned on arrival, especially if the hotel is looking to fill up remaining inventory. It’s worth inquiring about upon check-in.

One advantage is the potential for an upgrade to a better room, especially if the hotel has higher category rooms available and is looking to provide a positive guest experience.

Room assignment on arrival can sometimes expedite the check-in process, particularly during peak times when there is a high volume of arrivals. It allows the front desk staff to allocate rooms more efficiently.

One potential disadvantage is the uncertainty and lack of control over which specific room a guest will receive. It may also result in not getting the preferred room type.

Room assignment on arrival is most common for guests who have made last-minute reservations, booked through certain discount channels, or did not specify a room preference when booking.

To avoid room assignment on arrival, it is advisable to make your reservation well in advance, clearly state your preferences, and follow up with the hotel to confirm your room type.

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How Do Hotels Decide Which Room to Give You?

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You’ve just arrived at your hotel after a long trip, eager to settle into your room. But have you ever wondered how hotels determine which specific room to give you for your stay? Room assignment is not a random process – hotels actually take into account various factors to match each guest with an appropriate room.

If you’re short on time, here’s a quick overview: Hotels assign rooms based on room availability, room categories booked, guest preferences, and special requests in order to accommodate the needs of all guests .

Room Availability

The first thing hotels look at is which room types are available for the duration of a guest’s stay. The front desk system shows real-time occupancy, allowing staff to see which rooms will be vacant for new check-ins.

Real-Time Occupancy

Hotels rely on their front desk system to keep track of room availability. This system provides staff with real-time information on which rooms are occupied and which ones will soon become vacant. By having this data at their fingertips, hotel staff can efficiently assign rooms to incoming guests.

Managing Reservations

Hotels have a reservation management system that helps them keep track of room bookings. This system allows them to allocate rooms based on guest preferences and availability. For example, if a guest has requested a specific room type, such as a suite, the system will search for available suites during their stay to fulfill their request.

Room Types and Availability

Hotels offer various room types to cater to different guest preferences and budgets. These room types may include standard rooms, deluxe rooms, suites, or even themed rooms. The availability of each room type can vary depending on factors such as demand, seasonality, and hotel capacity.

During peak seasons or busy periods, certain room types may be in high demand and have limited availability. On the other hand, during slower periods, hotels may have more flexibility in accommodating guest requests for specific room types.

Room Assignments

Once the front desk staff determines which room types are available, they consider factors such as guest preferences, special requests, and loyalty program status. Hotels strive to meet guest expectations by assigning rooms that align with their preferences and special requests, whenever possible.

In some cases, guests may have specific preferences such as a room with a view, a higher floor, or a quieter location. Hotels will do their best to accommodate these preferences, although it may not always be guaranteed due to availability constraints.

Pro Tip: If you have specific room preferences, it’s always a good idea to communicate them to the hotel in advance. While they may not be able to guarantee your request, they will do their best to accommodate your needs.

So, the next time you check into a hotel, remember that the availability of room types and real-time occupancy play a crucial role in determining which room you’ll be given. Hotel staff strive to provide the best experience possible within the constraints of availability, preferences, and special requests.

Room Categories Booked

Hotels have a variety of room categories available for guests to choose from, such as standard rooms, deluxe rooms, and suites. When making a reservation, guests are typically given the option to select a specific room category.

This selection guarantees them a room of that particular type during their stay.

When reserving, guests select a category which guarantees a room of that type.

When guests make a reservation, they are often presented with different room categories to choose from. Each category offers a different level of amenities and features, allowing guests to select the option that best suits their needs and preferences.

For example, a standard room may offer basic amenities, while a suite may provide a more spacious layout and additional luxuries.

Guests typically make their selection based on factors such as budget, desired level of comfort, and personal preferences. Some may opt for a more affordable standard room, while others may splurge on a luxurious suite for a special occasion.

It’s important to note that the availability of room categories can vary depending on the hotel and the time of booking. Popular room categories may be in high demand and therefore sell out quickly, so it’s always advisable to book in advance to secure your preferred room type.

The front desk will assign a vacant room of the category booked.

Once a guest has reserved a specific room category, the front desk staff will assign them a vacant room of that category upon check-in. The assignment process is typically based on availability and may take into consideration factors such as guest preferences, special requests, and any loyalty program status.

The front desk staff will do their best to accommodate guest preferences, such as room location or specific features, but it’s important to keep in mind that these requests are subject to availability.

In some cases, guests may be offered an upgrade to a higher room category if their desired category is not available.

It’s worth noting that hotels strive to provide a pleasant and comfortable experience for their guests, and the room assignment process is an important part of that. By reserving a specific room category, guests can have peace of mind knowing that they will have a room that meets their expectations and requirements upon arrival.

Guest Preferences

Hotels understand that every guest is unique and has different preferences when it comes to their room. That’s why many hotels give guests the option to request general preferences, such as a high floor or a room in a quiet zone.

While these requests are not always guaranteed, hotels do their best to accommodate them whenever possible.

Accommodating Special Requests

Hotels strive to provide the best possible experience for their guests, and that includes making an effort to meet their specific needs. When guests make a request for a particular room preference, such as a higher floor, hotels will do their best to assign a room that matches that preference.

However, it’s important to keep in mind that these requests are subject to availability, as the hotel’s occupancy and room inventory play a significant role in room assignments.

Factors Influencing Room Assignments

Hotels take into consideration several factors when assigning rooms to guests. These factors include the guest’s room type preference, any loyalty program status they may have, and special requests made during the reservation process.

Additionally, the hotel’s operational needs, such as room availability and maintenance requirements, also play a role in room assignments.

For example, if a hotel has limited availability of certain room types, guests may be assigned a different room based on their preferences and the hotel’s capacity. Similarly, if there are maintenance issues in a specific area of the hotel, guests may be assigned a room in a different section to ensure their comfort and convenience.

Improving the Guest Experience

Hotels understand that a positive guest experience is crucial to their success. They strive to create an atmosphere that meets the needs and preferences of their guests. This includes continuously analyzing and improving their room assignment process to ensure guest satisfaction.

By considering guest preferences and making an effort to accommodate them, hotels aim to provide a personalized and enjoyable stay for each guest. While it may not always be possible to fulfill every request, hotels work diligently to create an environment that meets the needs and expectations of their valued guests.

Special Requests

Requests like adjoining rooms, bleeder rooms, and allergy-free rooms are handled on a case-by-case basis depending on availability and need..

When it comes to accommodating special requests, hotels strive to provide the best experience for their guests. Adjoining rooms, for example, are often requested by families or groups traveling together who want to stay close to each other.

Hotels will do their best to fulfill these requests, but it ultimately depends on the availability of adjacent rooms.

Similarly, some guests may require bleeder rooms, which are designed for individuals with bleeding disorders or medical conditions that may require immediate attention. These rooms are equipped with special features, such as easy access to medical supplies or emergency buttons, to ensure the safety and well-being of the guests.

However, not all hotels may have bleeder rooms, and availability may vary.

Allergy-free rooms are another type of special request that hotels handle on a case-by-case basis. These rooms are thoroughly cleaned and specially maintained to minimize allergens and provide a comfortable environment for guests with allergies or sensitivities.

If a guest requests an allergy-free room, the hotel will do its best to accommodate the request, taking into consideration the availability and the severity of the guest’s allergies.

It’s important to note that while hotels aim to fulfill special requests, they cannot always guarantee their availability. It’s recommended to make such requests in advance during the booking process or contact the hotel directly to discuss your specific needs.

Additionally, some hotels may have specific policies or additional charges for certain special requests, so it’s always a good idea to inquire about these details beforehand.

If you’re curious about the specific policies and procedures of a particular hotel, it’s always a good idea to visit their official website or contact their customer service for more information. Websites like Hilton or Marriott provide comprehensive information about their accommodations and services, including details about special requests.

Guest Status

When it comes to deciding which room to give you, hotels often take into consideration your guest status. This includes factors such as your loyalty program membership level, whether you are part of a group, if you are a VIP, or if you are a frequent guest.

Loyalty Program Member Levels

Hotels value their loyal customers and often have loyalty programs in place to reward them. These programs usually have different membership levels, such as silver, gold, or platinum, based on the number of stays or points accumulated.

As you move up the membership ladder, you may receive preferential treatment when it comes to room assignments. This can include upgrades to higher room categories, access to exclusive amenities, or priority in room selection.

If you are part of a group, such as a corporate event or a wedding party, hotels may allocate specific rooms or floors to accommodate the entire group. This ensures that everyone is conveniently located near each other, making it easier for group activities and coordination.

Additionally, some hotels have dedicated group coordinators who work closely with event planners to ensure a seamless experience for all group members.

Hotels often have a list of VIP guests, which can include celebrities, high-profile business executives, or government officials. These guests are given special treatment, including priority in room assignments.

VIPs may be allocated the hotel’s best rooms or suites, ensuring that they have a luxurious and comfortable stay. This preferential treatment is a way for hotels to show their appreciation for these high-profile guests and maintain their reputation.

Frequent Guests

If you are a frequent guest at a particular hotel, the staff may recognize you and take your preferences into account when assigning rooms. For example, if you always request a specific type of room or a certain floor, the hotel may try to accommodate your preferences whenever possible.

This personalized service helps to create a sense of familiarity and comfort for frequent guests, making their stay more enjoyable.

Assigning rooms at check-in involves much more than just grabbing any random key. By considering room availability, reservation details, guest preferences, and special needs, hotels work to systematically match each traveler with just the right room for a comfortable stay.

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Sara Thomas is the founder of HotelChantelle.com, a website dedicated to hotel safety products that travelers can use for added security and peace of mind.

After an unsettling hotel stay during a work trip, Sara realized a need for portable products that could secure hotel rooms. She launched HotelChantelle.com to provide devices like hidden camera detectors, portable door locks, and other discreet safety tools for travelers.

With a background in law enforcement, Sara understood the vulnerabilities of hotel rooms and wanted to empower travelers to protect themselves. She heads up a team that tests and reviews innovative security products for travelers to use in hotels globally.

Sara is committed to helping travelers feel relaxed and secure during hotel stays through access to protective gear they can easily take on any trip. The site covers products like personal safety alarms, RFID blocking gear to prevent digital pickpocketing, and items to safeguard personal data and belongings in lodging.

When she's not reviewing new products or running the site, Sara enjoys planning family vacations using the safety tools she sells on HotelChantelle.com. She lives with her husband and kids in Atlanta.

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The Ultimate Insider’s Guide to Run of the House Rooms

Run of the House Room

You might have come across ‘Run of the House Room’ several times in hotel room listings and wondered what it is.

Do not worry, this has happened to me too when I did not know about ‘Run of the House Rooms’.

After reading this blog post, you will hopefully understand what a “Run of the House” room means and how to book the perfect room.

WHAT DOES THE RUN OF A HOUSE ROOM MEAN?

A Run of the House Room refers to a hotel room assignment that is determined by the hotel itself. When you book a Run of House room, you are essentially allowing the hotel to assign you any available room type upon check-in. This means that you may end up with a standard room, a deluxe room, or even a suite, depending on availability and the hotel’s discretion.

The concept of Run of House rooms is often used by hotels to maximize their inventory and accommodate guests more efficiently.

It allows the hotel to have full control over room assignments, allowing them to fill any vacant rooms and ensure maximum occupancy.

This flexibility is particularly useful during peak seasons or when specific room types are in high demand.

ADVANTAGES OF BOOKING A RUN OF THE HOUSE ROOM

1. cost-effective.

Run of the House rooms often come at a lower price compared to booking specific room types. This option allows hotels to maximize their occupancy and offer discounted rates, making it an excellent choice for budget-conscious travelers.

2. POTENTIAL ROOM UPGRADES

Although not guaranteed, booking a Run of the House room may increase your chances of receiving a complimentary room upgrade. Hotels often prioritize their guests’ satisfaction and, if available, may provide an upgraded room to enhance your stay.

3. VARIETY OF ROOM OPTIONS

Contrary to what some may believe, booking a Run of the House room does not mean compromising on the quality or comfort of your stay. Hotels typically have a range of room types available, and when you choose to book a Run of the House, you have the opportunity to experience different room layouts and amenities. This variety allows you to explore the hotel’s offerings and discover unique features that may not be available in all room categories.

4. FLEXIBILITY

Another advantage of Run of the House rooms is the flexibility they provide. By not being tied to a specific room type, you give the hotel the freedom to assign you a room based on availability. This flexibility can be beneficial, especially during peak travel periods when specific room categories may be limited or sold out. It allows you to enjoy the amenities and services of the hotel without being limited to a particular room type.

5. ENHANCED CUSTOMER SERVICE

While Run of the House Rooms may not guarantee a specific location or view, hotels strive to ensure that guests are satisfied with their accommodations. This can lead to an enhanced level of customer service, as hotels aim to make your stay as enjoyable as possible. If you have any special requests or preferences, communicating them with the hotel staff can often result in personalized attention and a more tailored experience.

DISADVANTAGES OF BOOKING A RUN OF THE HOUSE ROOM

1. lack of control.

Perhaps the most significant drawback of booking a Run of the House room is the lack of control you have over your specific accommodations. Instead of selecting a room that suits your preferences, you leave the decision in the hands of the hotel staff. This means you might end up with a room that doesn’t meet your expectations or requirements.

2. POTENTIALLY NOISY ENVIRONMENT

With a Run of the House room, you may find yourself exposed to more noise compared to other room types. Since you have no control over the location, you could end up near noisy areas such as elevators, ice machines, or high-traffic zones. This can be particularly bothersome if you value peace and quiet during your stay.

3. LIMITED AMENITIES

Hotels often reserve their best amenities, such as access to a pool, gym, or exclusive lounges, for specific room types. Unfortunately, when booking a Run of the House room, you may not be entitled to these additional perks. This can be a significant disadvantage, especially if you were looking forward to enjoying the hotel’s luxurious facilities.

4. POTENTIAL FOR INCONVENIENT LAYOUTS

Run of the House rooms are often assigned based on availability rather than specific requirements. As a result, you may find yourself in a room with an inconvenient layout or limited space. This can make it challenging to relax and enjoy your stay fully, especially if you require additional room for work or personal activities.

WHAT IS RUN OF HOUSE ROOM RATE?

In a hotel, the price for Run of the House rooms is fixed, and it is offered at a highly discounted rate. In a Run of the House reservation, the room you receive, whether it’s good or not-so-good, is entirely dependent on luck.

CONSIDERATIONS FOR DETERMINING THE VIABILITY OF A RUN OF THE HOUSE ROOM

Determining the viability of a run of the house room can be a complex task. There are several considerations that need to be taken into account in order to make an informed decision

A hotel’s reputation is a crucial factor that can make or break its success in the hospitality industry. A sterling reputation can attract a steady stream of loyal guests and positive word-of-mouth recommendations.

Before booking a Run of the House room in a hotel, make sure to read the reviews on Google to see if people have given positive or negative feedback.

By reading the reviews, you will gain insight into what guests are saying about that hotel.

Reviews can provide valuable information about the overall guest experience, the quality of services, cleanliness, staff behavior, and other essential aspects of the hotel.

You can perform google searches in this manner. For example, “ luxor run of the house room “, “ circus circus run of the house room “

2. TRAVELERS PHOTOS

There are many hotel booking platforms websites like booking.com or TripAdvisor that provide different filters through which you can view photos from previous guests of hotels.

These filters allow you to see images shared by people who have stayed at the hotel before. Type “Run of house” in the search box and submit, and you will find plenty of photos available for your perusal.

Traveler photos can offer valuable insights into the surroundings and nearby attractions. Take a close look at the photos shared by previous guests to get an idea of the hotel’s proximity to popular landmarks, restaurants, and transportation hubs.

Examining traveler photos allows you to assess the room’s size, furniture arrangement, and overall ambiance.

Furthermore, traveler photos can give you a realistic view of the cleanliness and maintenance standards of a “Run of the House” room.

By analyzing traveler photos, you can get an understanding of the amenities available, such as swimming pools, fitness centers, and more.

Traveler photos can provide valuable insights into the atmosphere, service, and overall satisfaction of previous guests.

3. DONT FORGET ABOUT REVIEWS WEBSITES

There are many websites on the internet that are designed for travelers to leave reviews. Some popular examples include Google, Facebook, Expedia, Airbnb, Hostelworld, and Foursquare. These platforms allow travelers to share their experiences, ratings, and feedback about hotels, accommodations, restaurants, and tourist attractions. Read this article , you will get more information

4. CHECK DISCOUNT TRAVEL SITES FOR ALTERNATIVES

With the rise of online booking platforms, finding great deals on accommodations has become easier than ever. Discount travel sites often offer a wide range of options, including discounted rates on specific room types. Many websites that provide discounts often participate in “secret room” discounts, including Booking.com or Expedia.

HOW TO BOOK RUN OF THE HOUSE ROOM

Here are some steps to help you secure the perfect room for your stay:

1. RESEARCH AND COMPARE

Before diving on the booking procedure, it is crucial to conduct thorough research and make comparisons. Start by browsing through different hotels that offer fRun of the House Rooms. Look for hotels that fit your preferences and budget. Pay attention to the amenities, location, and customer reviews. Make a shortlist of hotels that stand out to you.

2. VISIT HOTEL WEBSITES

Once you have a shortlist, visit each hotel’s official website. Here, you can find more detailed information about the Run of the House Rooms they offer. Take note of room sizes, bed configurations, included amenities, and any additional perks or services.

3. CONTACT THE HOTELS

If you have any specific questions about the Run of the House Rooms or need clarification on anything, don’t hesitate to contact the hotel directly. Most hotels have a customer service hotline or email address available. Reach out to them to get the information you need to make an informed decision.

4. BOOKING PLATFORMS

Now that you have gathered all the necessary information, it’s time to book your Run of the House Rooms. There are several options available when it comes to booking platforms. Online travel agencies like Booking.com, Expedia, or Hotels.com are popular choices. These platforms allow you to compare prices, read customer reviews, and make secure bookings.

5. CHECK FOR DEALS AND DISCOUNTS

Before finalizing your booking, be sure to check for any deals or discounts. Many hotels offer promotional rates, especially during off-peak seasons or when booking in advance. Visit the hotel’s website or check the booking platforms for any ongoing promotions.

6. READ THE FINE PRINT

Before confirming your reservation, it’s crucial to carefully read the terms and conditions. Pay attention to cancellation policies, payment methods, and any other important information. Ensure that you understand and agree to all the terms before proceeding.

7. CHECK REVIEWS

Before booking a Run of the House room, read reviews from previous guests who have experienced this type of booking at the hotel you are considering. Their feedback can provide valuable insights into the quality and diversity of rooms you may encounter.

8. COMPLETE THE BOOKING

Once you are satisfied with your choice and have reviewed all the necessary details, it’s time to complete your booking. Kindly furnish the necessary details for your booking, which includes your contact information, preferred dates of stay, and any specific requirements or preferences you may have. Double-check all the information before submitting your reservation.

9. CONFIRMATION

After submitting your booking, you should receive a confirmation email or a booking reference number. Keep this information handy as it will be required during check-in. If you don’t receive a confirmation within a reasonable amount of time, reach out to the hotel or the booking platform to ensure that your reservation has been processed correctly.

10. PREPARE FOR YOUR STAY

Now that you’ve successfully booked your Run of the House Rooms, it’s time to prepare for your stay. Make a note of any check-in procedures, such as required identification or deposit requirements. Consider printing out your reservation details or keeping them easily accessible on your mobile device for a smooth check-in experience.

11. ARRIVE EARLY

Arriving early can increase your chances of securing a preferred room, as availability tends to be higher earlier in the day. Additionally, it allows more time for the hotel staff to consider any special requests you may have.

Booking a Run of the House room can be advantageous if you don’t have a strong preference for a particular room type or location. If you are more concerned about the overall experience and amenities of the hotel rather than the specific details of your room, then an ROH reservation can be a convenient option.

Run of the House rooms can be a cost-effective option for travelers who are flexible and don’t mind the uncertainty of their room assignment. The opportunity for a potential upgrade and the ability to focus on the overall hotel experience are definite advantages. However, if you have specific preferences or requirements for your room, or if you prefer knowing your exact accommodations in advance, then booking an ROH room may not be the best choice. Ultimately, the decision depends on your individual travel needs and preferences.

Mark Rodriguez

About Author

Hey there, fellow explorers! I’m Mark Rodriguez, a big fan of adventures and always hungry for more. Packed with stories and a trusty camera, I’m on a mission to explore cool places around the world.

I love diving into new cultures and landscapes. As a travel writer, my goal is to get you excited about stepping out of your comfort zone, trying new things, and discovering the awesome magic our world has.

Check out my blog for cool stories, travel ideas, and helpful tips to plan your own amazing getaway!

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GauVendi Action

Sell Experiences Differently

  • Carina Stegmayer
  • Aug 30, 2023

New Approaches to Room Allocation or Which Room Gets Assigned to Which Guest?

Updated: Sep 14, 2023

Reservations are still primarily managed manually in most hotels. However, is this approach still appropriate given the current staffing levels and new employee profiles? Is manual room allocation truly the best method to optimize your room plan? What criteria influences these decisions? Or should we consider assigning rooms upon arrival and disregarding guest preferences?

Determining which room is assigned to each reservation has largely remained a completely manual process in the hotel industry. While there are Property Management Systems (PMS) that now automatically allocate reservations within categories, this is based on basic rules and often requires manual adjustments by staff due to changes in occupancy and demand. This can lead to reassigning previously allocated reservations to different rooms. The effort and time that hotels invest in room allocation and the regular shuffling (sometimes referred to as a "Tetris game") can take up several hours per day, especially for larger properties with high occupancy.

Effective room allocation that takes various criteria into account is not only labor-intensive but also results in accommodating guest preferences and profiles, allowing guests to check into the room that suits them upon arrival. For manual room allocation, there are numerous tutorials available, and hotel chains provide additional guidelines to be considered by the front desk team during the assignment process.

Some hotel employees, due to their long-term tenure at the same property, are not only highly skilled at performing this task but also find it fulfilling when they allocate reservations after hours of work, managing to create gaps for additional requests or fulfilling guest preferences.

However, reality presents a slightly different picture. On one hand, there's a shortage of skilled labor, and employees are expected to handle a wider range of tasks. On the other hand, there's a decreasing number of staff members who stay at the same property long enough to know every room and allocate reservations effectively. Manual room allocation and the need to make changes to a confirmed booking add extra (work) costs. These costs are often not accounted for in the hotel industry and are recorded as general front desk activities, which significantly reduce profits and guest-facing time. Reservations are sometimes assigned based on individual employee preferences, and under high pressure, reservations are shifted simply to fill gaps in the room plan as efficiently as possible, regardless of the room's value or category. Free upgrades become necessary in such cases. Optimizing the room plan is an ongoing process, especially during peak occupancy periods.

Why is it so difficult to implement room assignments correctly?

In addition to the multitude of criteria that an employee would need to consider when making assignments, the employee also needs a deep inventory knowledge to carry out a suitable allocation.

Among the additional criteria are, for example: guaranteed versus non-guaranteed bookings, direct bookings versus bookings through third-party channels or specific providers, bookings for families, seniors, guests requiring accessible rooms, adjoining rooms, specific bed configurations, and other guest preferences, repeat guests, check-in and check-out times, etc.

The complexity that comes with effective room allocation is undeniable. Additionally, gaps in the room plan must be minimized, especially since these gaps cannot be automatically sold and could lead to revenue losses, particularly during periods with minimum stay requirements if gaps cannot be sold – for example, over the phone.

While long-serving employees might still find this task meaningful, a closer examination of this workflow raises the question of how feasible and contemporary it is to carry this out with reduced staffing. It's worth considering whether younger generations of employees would value this task in the same way or simply view it as an additional burden to complete without taking into account the aforementioned points.

How can a room plan be optimally utilized?

One approach could be to only assign reservations upon arrival and disregard any preferences or requests. However, this contradicts the goals of any hotelier who aims to meet the needs of their guests and provide them with an unforgettable stay. Moreover, such a strategy is more likely to result in overbooking of room categories, an increased number of complimentary upgrades, and negative guest feedback. Effective demand management also involves considering stay restrictions to minimize gaps in occupancy, and last-minute room assignment is suboptimal in this context.

The fundamental issue lies not only in the lack of skilled personnel, lack of knowledge about the property, or time for allocation but mainly in the fact that room inventory isn't detailed enough in systems to be used as criteria for assignment.

However, who says that room inventory must continue to be managed solely within categories, and how can artificial intelligence be better employed in this case?

Room assignments using artificial intelligence every room assignment involves certain considerations: Should the guest's preference be taken into account to satisfy them, or should short-term revenue be optimized? With a detailed inventory structure and the use of artificial intelligence, an optimal room assignment solution can be created dynamically, adapting to the desired strategy with each new booking situation.

It's comparable to the invention of the washing machine: While you still need to put the laundry in the drum, set the wash program, and press start, from that moment on, you save an immense amount of time, and the result is much better than continuing to wash the laundry by hand.

what the meaning of room assignment

The tasks and requirements for hotel employees are constantly changing, much like in many other industries. However, the hospitality sector is a service industry where the primary focus is on providing guests with a service and ensuring a positive stay experience.

The cloud-based technologies available in the hospitality industry not only allow many tasks to be carried out from different locations (remotely), but also enable employees to have more time available for guests. This is achieved by digitizing and ideally automating downstream operational processes.

what the meaning of room assignment

An optimized room plan is just one of many operational tasks that can be automated using intelligent technology in the future. Such automation could significantly reduce the current workload while simultaneously efficiently accommodating guest preferences and room plans to maximize revenue for the establishment.

For those interested in learning more about this topic, further details about GauVendi's Inventi-Flow solution can be found directly on their website, along with the option to schedule a non-binding demo session.

Recent Posts

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PRESS: GauVendi solves the issue of manual room assignments with its AI-Driven solution Inventi-Flow

Cambridge Dictionary

  • Cambridge Dictionary +Plus

Meaning of assignment in English

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  • It was a jammy assignment - more of a holiday really.
  • He took this award-winning photograph while on assignment in the Middle East .
  • His two-year assignment to the Mexico office starts in September .
  • She first visited Norway on assignment for the winter Olympics ten years ago.
  • He fell in love with the area after being there on assignment for National Geographic in the 1950s.
  • act as something
  • all work and no play (makes Jack a dull boy) idiom
  • be at work idiom
  • be in work idiom
  • housekeeping
  • in the line of duty idiom
  • undertaking

You can also find related words, phrases, and synonyms in the topics:

assignment | American Dictionary

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Welcome to OPERA Property Management System (PMS) > PMS Operations > Front Desk Topics > Room Assignment

what the meaning of room assignment

Room Assignment

Select Front Desk > Room Assignment or use the Room Assignment ( Rm Assign ) button from the Room Plan screen (Ctrl +F3) to access the Room Assignment screen. This option is used to assign room numbers easily and rapidly before guest check-in. OPERA offers a number of selection criteria that help you determine which reservations will display for room assignment.

When you select the Room Assignment option the following screen is displayed.

When you select the Room Assignment ( Rm Assign ) button from the Room Plan (Ctrl+F3) screen, the following screen is displayed.

When selecting the Room Assignment ( Rm Assign ) button from the Room Plan (Ctrl+F3) screen, OPERA initially carries over and auto populates the arrival Date and Room Type into the appropriate search fields. This automatically displays the reservations that are due to arrive for that date, for that room type, and for the number of nights for which the room number selected on the Room Plan is available. For example, in the Room Plan should room 1000 be available for arrival on 01/01 for 2 nights, i.e. another reservation is due to arrive for room 1000 on 01/03, when using the Room Assignment functionality from within the Room Plan, the initial defaulting reservations displayed will be 1 and 2 night reservations. Should a 3 night reservation exist arriving on 01/01 for the room type, it would not initially display as it could not be assigned the room number 1000 automatically, the room number is already assigned to the reservation arriving on 01/03. When you access the Room Assignment screen from the Room Plan, the Max Nights number appears in the title bar.

Reservation Search Criteria

The following search criteria can be entered to search for specific reservations.

Note: Default values can be set for all of the fields and check boxes in the Search Criteria, except for the Date and Property fields, using the Configuration > Setup > Screen Design > Field and Button Defaults functionality.

Date. The date prompt in this field will always default to the current business date. If you want to assign rooms for a future date, enter the date here.

Name. Enter the guest's last name associated with reservation to search for a specific reservation

Room Type. Select the down arrow to display the Room Types list of values (e.g., deluxe double, deluxe king, standard double, etc.). Choose a room type from the list.

Pre-Reg. Only available when the RESERVATIONS > PARAMETERS > INTERNET CHECK IN application parameter is set to Y for the property. Select to filter search results by reservations that have been pre-checked in over the internet.

Property. When the OPP_MHT2 Multi-Property Cross Reservations add-on license is active, you can select another property from the list of values.

Group. Enter a group name to narrow the search for reservations with a specific group profile attached.

Room Features. Search for all reservations that have these particular room features attached to the profile. Select one or more room features from the list of values.

Res. Type. Search for all reservations that have a specific reservation type. Select a reservation type from the list of values.

Room Class. When the GENERAL > ROOM CLASS application function is set to Y , search for all reservations that have a particular room class type. Select a room class type from the list of values.

Block. Select a block code to search for reservations with a block code attached. Select from the list of values.

Specials. Search for all reservations that have particular specials attached to the reservation. Select one or more specials from the list of values.

Smoking. Search for all reservations that have a specific smoking preference attached to the guest's profile. Select a smoking preference from the list of values.

VIP. Select the down arrow to display the VIP list of values (e.g., management guest, repeat guest, etc.). Choose a VIP type from the list.

Advanced Search Criteria

Select the Advanced button to display additional search criteria fields. The following advanced search fields are available.

Rate Code. Search for all reservations that have a specific rate code. Select a non-expired rate code from the list of values.

Company. Enter a company name to search for all reservations with a specific company profile attached.

Agent. Enter an agent name to search for all reservations with a specific agent profile attached.

ETA From. Enter a time to search for reservations that have a specific estimated arrival time noted on the reservation. This time displays in the property's time format.

ETA To. Enter a time to search for reservations that have a specific estimated arrival time noted on the reservation. This time displays in the property's time format (should be less than or equal to ETA From).

Party. When the RESERVATION > PARTY application function is set to Y , enter a party name to search for all reservations with a specific party attached.

Market Code. Search for all reservations that have a specific market code. Select a market code from the list of values.

Nights. Search for all reservations that have a specific number of nights. When the Room Assignment screen is accessed from the Room Plan (Ctrl+F3) screen by using the Rm Assign button the number entered in this field may not exceed the Max Nights shown in the title bar.

Assigned Rooms. Select this check box to display rooms that are assigned to guests. This check box is not selected by default.

Change of Room Type to Charge. When the RESERVATION > ROOM TYPE TO CHARGE application parameter is set to Y , OPERA implements the addition of the RTC field on the Reservation screen. By using this field it is possible to have the reservation be inventoried on one room type, but charged as if it was another room type (the room type specified in the RTC field). When you move a guest's reservation to a room which has a different room type, a prompt appears: "Room type has been changed to <new_room_type>. Do you want to change RTC to <new_room_type>?" Respond Yes to continue with the move and change the RTC to the new room type (Yes is the default). Respond No to continue with the move without changing the RTC from what appears on the Reservation screen. This feature is available only if the RTC on the Reservation screen matches the room type shown on the reservation prior to the move.

Unassigned Rooms. Select this check box to display rooms that are not assigned to guests. This check box is selected by default.

Membership Type. Select the down arrow to choose the membership type to search.

Membership Level. When you have selected a Membership Type , you may also choose a membership level, or levels, that are associated with that membership type on which you wish to search.

Display Only Fields

The following display-only information is shown, as available, for the reservation record that is highlighted. (These fields are replaced by the advanced search fields when the Advanced button is selected.)

Company. Displays a specific company profile associated with the selected reservation.

Agent. Displays travel agent name associated with selected reservation.

Features. Displays specific room features associated with the selected reservation or profile.

Group. Displays group profile associated with the selected reservation.

Source. When the PROFILES > SOURCE application function is set to Y , displays source profile associated with the selected  reservation.

Specials. Specials associated with the reservation.

Party. Displays the party the reservation is associated to.

Preferences. Displays the preferences associated with the selected reservation. (The Floor preference and Smoking preference, if any, associated with the guest's profile are shown in blue type in the lower part of the Room Assignment screen. The Floor and Smoking preferences associated with the guest's profile, if any, are also shown on the Room Assignment List Grid [see Room Assignment List Grid , below] that appears when you select the Assign button.) Double click in the field to view all of the preferences in a display only field when more than one preference exists.

Note: If preferences of any preference group are associated with the guest profile, regardless of whether they are also associated with the reservation, the Preferences indicator lamp appears in the lower part of the Room Assignment screen. Select this lamp to see the Preferences associated with this guest's profile.)

Preferred Room. Displays the preferred room number associated with the selected reservation or profile.

Room Assignment Grid

Note: As you highlight each reservation record in the Room Assignment grid, the reservation confirmation number appears in the screen title bar.

The Rooms Assignment grid displays the following columns.

X. An X in this column indicates that the reservation has been selected for a function that can be applied to multiple reservations, such as when you select the Check In button.

HK Status. Housekeeping status of the assigned room .  Color code is the same as is used on the Housekeeping screen. Available when the Assigned Rooms check box is selected and the date in the Date search field is equal to the current business date or the current business date plus 1. The HK Status is not available when the Unassigned Rooms check box is selected.

Note: When Using Checked Out and Due Out search criteria, the search query will consider the other criteria selected such as Clean, Dirty, etc., and only display rooms that meet all conditions.

Room. Currently assigned room number.

On certain screens that display room numbers for selection when you are assigning a room (e.g., the Room Plan screen, Room Assignment screen and the Available Room Search screen), the default room display sequence is user definable through the Reservations>Room Display Order application setting:

  • If the Reservations>Room Display Order application setting = Ascending , then rooms are assigned lowest number to highest number.
  • If the Reservations>Room Display Order application setting = Back to Back Ascending and displaying and/or performing room assignments, OPERA first looks at the rooms which are supposed to check out, by check out date, for the same date as the arrival date of a reservation. Rooms that are coming out of an OOO/OOS room condition are not considered for back to back room assignment.
  • If the Reservations>Room Display Order application setting = Back to Back Descending and displaying and/or performing room assignments, OPERA first looks at the rooms which are supposed to check out, by check out date, for the same date as the arrival date of a reservation. Rooms that are coming out of an OOO/OOS room condition are not considered for back to back room assignment.
  • If the Reservations>Room Display Order application setting = Descending , then rooms are assigned highest number to lowest number.
  • If the Reservations>Room Display Order application setting = Display Sequence , then rooms are displayed and/or assigned using the sequence number set for each room in Room Configuration (see Room Configuration for details).
  • If the Reservations>Room Display Order application setting = Least Used Ascending then the room number sorting, from lowest room number to highest room number, is based on the number of times the room has been occupied; rooms with a lower number of times occupied are sorted before rooms with a higher number of times occupied.
  • If the Reservations>Room Display Order application setting = Least Used Descending then the room number sorting, from highest room number to lowest room number, is based on the number of times the room has been occupied; rooms with a lower number of times occupied are sorted before rooms with a higher number of times occupied.

In addition, when the Room Display Order is Back to Back Ascending or Back to Back Descending , the following rules determine the listing sequence:

  • Rooms that have a gap between 2 reservations that perfectly matches the arrival and length of stay of the selected reservation (i.e., the departure of the earlier reservation = arrival of the selected reservation and the departure of the selected reservation = arrival of a reservation for a later date).
  • Rooms that have an earlier reservation that is due out on the date of arrival of the selected reservation and have no future reservations arriving after the departure of the selected reservation.
  • Rooms that have an earlier reservation that is due out on the date of arrival of the selected reservation and also have a future reservation(s) arriving after the departure of the selected reservation. If there are multiple rooms in this group, those rooms will be ordered by the number of days between the departure date of the selected reservations and arrival of the future reservation descending (i.e., rooms with the longest gap displayed first).
  • All other rooms are ordered by the number of days since the due out date of the latest reservation (prior to the arrival date of the selected reservation) in descending order (i.e., rooms with the longest gap show first).

These rules ensure that the sequence displays the rooms least likely to result in an occupancy gap first. If a gap cannot be avoided, then rooms with the longest gap are shown next because longer gaps can be filled by a greater combination of reservations.

When the OPV_<version number> OPERA Vacation Ownership license is active, the Reservations>Room Order Preference for Units application setting works in conjunction with the Reservations>Room Display Order application setting to determine if Units (room types with rotation) should display before or after non-unit rooms. If Rooms With Points First is selected for the Reservations>Room Order Preference for Units application setting, OPERA will first display the room types with Rotation Points first and these will be followed by those rooms without Rotation Points defined in the order set in the Reservations>Room Display Order application setting. If Rooms With Points Last is selected for the Reservations>Room Order Preference for Units application setting, OPERA will first display rooms without Rotation Points in the order set in the Room Display Order application setting followed then by those room types with Rotation Points.

The Room field is editable; you may type a room number in this field and select the Assign button to directly assign that room number to the reservation. After a user successfully assigns the room number, the next reservation listed on the grid will automatically be highlighted and can be edited next.

If the room number you enter is an individual room element belonging to a component room, you will be prompted "Room <number> is part of a component room. Do you want to continue?" Reply Yes to assign the room you selected or No to choose another room. (The default is No .) Available when the GENERAL > COMPONENT ROOMS application function is set to Y . (The Component Room prompt may be hidden at your property. See Popup Blockers for details.)

Note: If the Room and Room Type fields have a yellow background, the room is an element of a component room. Component room functionality is available when the GENERAL > COMPONENT ROOMS application function is set to Y .

Note: When the RESERVATIONS > DO NOT MOVE ROOM application function is set to Y a room may be set to Do Not Move (using the DNM check box on the Reservation screen). Until the guest has checked in, the room number may not be changed if this is the case. The Room field background will be shown in red and the Unassign button will be disabled.

Note: When the OPV_<version number> OPERA Vacation Ownership System license code is active and a room number is manually typed in that is not the first unit in rotation, then the Rotation Room Override prompt will display for a reason as to why that room was selected (See Rotation Room Override for details).

Room Type. Room type from the reservation.

Name. Full name on the reservation. A * (asterisks) is displayed by the name of the guest if the reservation is being shared with another guest. Hovering the mouse on the *, in the column title, displays a bubble message that shows that clicking the * will Sort by Shares. Sorting by Shares groups the shares together, but still lists the reservations in alphabetical order. The following is an example of how reservations are listed regularly and then displayed after selecting to Sort by Shares:

When the Room Assignment screen is first displayed, all of the reservations for that day are sorted in alphabetical order by the last name, first name of the guest associated to the reservation. as displayed below. In this example, B, Reservation is sharing with G, Reservation and E, Reservation is sharing with I, Reservation .

what the meaning of room assignment

By clicking on the * (asterisk) in the Name column, the reservations will be sorted by share.

what the meaning of room assignment

The reservations are still listed in alphabetical order by guest's last name, first name, but the share reservations have been grouped together in the grid to distinguish those who are sharing. (This is useful for seeing special requests for both of the guests, rather than just for one of them.) The words Shared With<name> appear in blue text at the bottom of the screen when a shared reservation is highlighted.

Alt Name. When the GENERAL > ALTERNATE NAME function is set to Y , multiple- byte character sets may be used to enter names in languages that require extended-byte (for example, Chinese). If the profile includes a double-byte name, it appears in this field.

ETA. Arrival time from the reservation.

Rooms. Number of rooms booked on the reservation. This column is not displayed when the RESERVATIONS > ROOM LIMIT PER RESERVATION application setting is set to 1 and the RESERVATION > SHARES application function is set to N .

Departure. Current departure date on the reservation.

Adult. Number of adults on the reservation.

Child. Number of children on the reservation.

Group/Company. The group and/or company associated with this reservation.

Party. When the RESERVATION > PARTY application function is set to Y , the party that the reservation belongs to.

Last Room. Displays the last room occupied at your property (if a repeated profile).

Rate Code. Rate code specified for the requested room.

Rate Amount. Room rate specified for the requested room.

Note: If the RATES > MULTI CURRENCY application parameter is set to Y and rate codes are configured in various currencies, the rate amount displayed is based on the currency of the rate code.

Note: Function buttons are available, as appropriate, only when reservations are displayed in the search results grid.

Note: Indicator lamps appear in the bottom portion of the screen. To view what the indicator lamps represent, refer to the Indicator Lamps help.

All. Selects all of the reservations that are displayed in the Room Assignment Grid. When all records are selected, selecting the Auto button will automatically assign rooms to all of the selected records. And selecting the Check In button with all records selected, will check all the reservations in. But with all the records selected, the Exchange , Assign , Unassign , Profile , and Resv . buttons will still function based on the first reservation selected or highlighted in the Room Assignment Grid.

None. De-selects any reservation that is selected in the Room Assignment Grid.

Exchange. Available when the RESERVATIONS > EXCHANGE/REALLOCATE ROOMS application parameter is set to Y and the user has been granted the RESERVATIONS > EXCHANGE/REALLOCATE user permission, select the button to Exchange/Reallocate rooms. But in order for the button to be available, at least one reservation, that has a room number assigned, must be selected. See Exchange/Reallocate Rooms for details.

Assign. Select the Assign button to assign a single reservation. By selecting the Assign button, or double clicking on the guest name, a list of available rooms matching the criteria specified is displayed in the Rooms List screen. When assigning a room to a Share Reservation with different arrival and departure dates, the room will be assigned to all of the reservations in the share according to their arrival and departure dates. See Room Assignment List Grid , below.

Note: If there are multiple rooms on the reservation that you are trying to assign rooms for, the multiple rooms will split so that one room can be assigned at a time. If the auto assign is started, all of the multiple room reservations will be skipped over.

Note: The Restrict Negotiated Units Ownership Group Application Parameter, available when the OPV_<version number> OPERA Vacation Ownership System license code is active, restricts users pre-blocking units attached to a contract that is in a "Negotiated" status. OPERA only allows users to check in reservations to a unit that is marked as "Actual". If a contract is not marked as "Actual" and a user either tries to either pre-block or check in to the unit, OPERA prompts, "Unit XXX has a status of Negotiating and therefore cannot be selected" , where "XXX" indicates the room/unit number. The Restriction for Non Contracted Units Ownership Group Application Parameter can be overwritten when a user is granted the "OVERRIDE NON-CONTRACTED RESTRICTION" OVOS_MISC group permission.

Note: The Restriction for Non Contracted Units Ownership Group Application Parameter, available when the OPV_<version number> OPERA Vacation Ownership System license code is active, will only allow a unit that is attached to a contract with an “Actual” status to be assigned (pre-blocked) prior to check in. OPERA will only allow a unit that is attached to a contract with an “Actual” status to check in a reservation checked in. If a unit is not attached to a contract and a user tries to either pre-block or check in a reservation to this Unit, OPERA prompts, " Unit XXX is not attached to a contract and therefore cannot be selected" , where "XXX" indicates the room number. The Restriction for Non Contracted Units Ownership Group Application Parameter can be overwritten when a user is granted the "OVERRIDE NEGOTIATED RESTRICTION" OVOS_MISC group permission.

Unassign. Unassign the highlighted reservation's room number.

Note: If the highlighted reservation is sharing with another guest you are prompted whether you wish to break the share. Reply Yes to break the share. The Share Confirmation screen displays showing the share is broken. Regardless of whether you select Close or OK from the Share Confirmation screen to return to the Room Assignment screen, the share is broken.

Auto. Automatically assign or unassign rooms to specific reservations. Select this button to display the Automatic Room Assignment screen. See Automatic Room Assignment for details.

Profile. View or edit the profile for the highlighted reservation. Selecting the Profile button brings up the Profile screen attached to the reservation.

Resv. View or edit the highlighted reservation. Selecting the Resv. button brings up the Reservation screen.

Check In. Check in the highlighted reservation. Selecting the Check In button brings up the Payment Method screen, unless more than one Reservation is selected, in order to check in the reservation you selected.  If the reservation has multiple rooms, the reservation will split, so one room can be checked in at a time.

When more than one reservation is selected and the Check In button is selected, the Check In All screen is displayed (See Check In All for details).

Note: When the CASHIERING > DIRECT BILL AUTHORIZATIONS AND SETTLEMENT application parameter is set to Y and a direct bill payment type is attached to the reservation, then a Direct Bill authorization will be performed when the Check In button is selected. See Direct Bill Authorizations and Settlements for details.

Room Assignment List Grid

Highlight the reservation to assign a room on the Room Assignment screen and select the Assign button to display the Room Assignment List grid. Clean rooms are displayed by default. (Inspected rooms are displayed if the ROOMS MANAGEMENT > INSPECTED STATUS application function is set to Y ). Use the check boxes to include rooms with other housekeeping statuses in the display.

Highlight the room you wish to assign to the reservation highlighted on the Room Assignment screen. Select the OK button to assign the room and return to the Room Assignment screen.

Rooms Assignment List Search Criteria

Use the Room Assignment List search criteria fields to narrow your search for rooms to display in the grid.

Date. The arrival date selected on the Room Assignment screen displays here by default. This field may not be edited.

Nights. Number of room nights required to be assigned, as specified in the Nights field in the reservation.

Room Class. Visible when the GENERAL > ROOM CLASS application function is function is set to Y . Search for all available rooms with a specific room class. Select one or more room classes from the list of values.

Room Type. Search for all available rooms with a specific room type. By default, the room type associated with the guest's reservation appears here. Select one or more room types from the list of values.

Floor. Select one or more floors from the list of values to display the rooms on those floors. The Floor field defaults to the floor preference(s), if any, specified on the guest profile.

Note: When a single numeric floor is specified in the Floor field, whether the floor number is manually entered or automatically populated by default from the guest's profile, the search will identify available rooms on that floor and on all numerically higher floors. For example, if 3 is entered in the Floor field, the search will identify available rooms on floors 3, 4, 5, and so on. When multiple floors are entered in the field, only rooms configured with those specified floors will be displayed. The display order is keyed on the Room column (which is controlled by the RESERVATIONS > ROOM DISPLAY ORDER application setting). However, users can sort the search results by Floor by clicking on the Floor column header.

Smoking. Search for all rooms that have a specific smoking preference. By default, the smoking preference, if any, associated with the guest's profile displays here. You may select a smoking preference from the list of values.

Features. Search for all rooms that have this particular room features. Select one or more room features from the list of values.

C/O Time. Field only displays when the Due Out check box is marked. This allows for all the rooms with a due out status to display before the time entered in the field.  This allows for those rooms to be reserved for incoming guests.  For example, if the checkout time for the property is set for 12:00pm and that time is entered in the C/O Time field, all rooms that have a late checkout time for 1:00pm will not display when the search is complete. Therefore, those late checkout time rooms can't be reserved for guests coming in that day.

Note: The C/O Time field must be Screen Painted on the Reservation Details or More Fields screen to be available for use on the Reservations screen.

FO Status Check Boxes

Note: When the Due Out and/or Checked Out FO Status check boxes are selected, the search returns only rooms having a matching FO status, subject to any other search options you may have chosen. For example, if you select the Due Out FO Status check box with no Room Status options, your search will return all Due Out rooms. If you select the Due Out FO Status check box and the Dirty Room Status check box, your search will return only those Due Out rooms that are Dirty. By leaving both of the FO Status check boxes unselected, all rooms, subject to any other search option you may have chosen, are returned, including Due Out and Checked Out rooms.

Due Out. Select this check box to display all rooms departing today.

Note: When the RESERVATIONS > ROOM DISPLAY ORDER application setting is set to Back to Back Ascending or Back to Back Descending , the search results will include due out reservations regardless of whether the Due Out option is selected.

Note: C/O Time field only displays when the Due Out check box is marked. This allows for all the rooms with a due out status to display before the time entered in the field.  This allows for those rooms to be assigned for incoming reservations.  For example, if the checkout time for the property is set for 12:00pm and that time is entered in the C/O Time field, all rooms that have a late checkout time for 1:00pm will not display when the search is complete.  Therefore, those late checkout time rooms can't be reserved for reservations coming in that day.

Checked Out. Select this check box to display all rooms that are associates with reservations that have checked out.

Room Status Check Boxes

Note: When one or more of the Room Status check boxes are selected, the search returns only rooms matching the selected room statuses, subject to any other search options you may have chosen. For example, if you select the Dirty Room Status check box with no FO Status options, your search will return all Dirty rooms. If you select the Due Out FO Status check box and the Dirty Room Status check box, your search will return only those Dirty rooms that have a Due Out FO Status. By leaving all the Room Status check boxes unselected, all rooms, subject to any other search option you may have chosen, are returned, regardless of room status.

Inspected. Select this check box to display all rooms with an inspected status. This check box is displayed if the ROOMS MANAGEMENT > INSPECTED STATUS application function is set to Y .

Pickup. Select this check box to display all rooms with pickup status. This check box is displayed if the ROOMS MANAGEMENT > PICKUP STATUS application function is set to Y .

Clean. Select this check box to display all clean rooms available for assignment.

Dirty. Select this check box to display all rooms available for assignment having a dirty status.

Out of Service. Select this check box to display all out-of-service rooms. The out of service reason is displayed in the Remarks column in the grid. This check box is displayed if the ROOMS MANAGEMENT > OUT OF SERVICE application function is set to Y .

Out of Order. Select this check box to display all out-of-order rooms. The out of order reason is displayed in the Remarks column in the grid. This check box is displayed if the ROOMS MANAGEMENT > OUT OF ORDER application function is set to Y .

Note: The Out of Order and Out of Service check boxes will only be available if a user has the required ROOMS MANAGEMENT > OOO VIEW and ROOMS MANAGEMENT > OOS VIEW permissions granted.

Note: When searching on a future date, all Room Status check boxes except for Out of Service and Out of Order are unavailable. By default, Out of Order and Out of Service are unchecked and the display will not include rooms that are out of order or out of service at any point during the guest's stay. Select Out of Service and/or Out of Order to include rooms that are scheduled to be out of order or out of service during the guest's stay. If the room is out of order or out of service on the guest's arrival date, the out of order/out of service status will show in the HK Status column.

  • Inspected/Clean Rooms: If both are checked the grid will display either of the two.  If no Clean Rooms are found it will return Inspected rooms only.
  • Inspected/Clean/Dirty Rooms: If no inspected rooms are found, the grid will display Clean and Dirty Rooms.
  • Inspected/Clean/Dirty/Out of Service: If no Dirty Rooms are found, the grid will display Inspected, Clean and Out of Service rooms.
  • Inspected/Clean/Dirty/Out of Service/Out of Order: If no Out of Service or Out of Order rooms are found, the grid will display all Inspected, Clean and Dirty Rooms.
  • Due Out/Dirty: If Due out is selected along with Dirty, the grid would show all rooms that are due out with Dirty Status. The time that the guest is supposed to check out is also displayed in the Status column next to the Due Out status.
  • Checked Out and Out of Service/Out of Order: If Checked Out and Out of Service is selected the grid would show all rooms that are checked out and Out of Service.
  • Inspected/Clean/Dirty/Out of Service/Out of Order/Pickup Rooms: If no Clean or Out of Service rooms found, the grid would display Inspected, Dirty, Out of Order and Pickup Rooms.

Miscellaneous Search Check Boxes

Include Pseudo Rooms. Select this check box to include pseudo rooms in the search results. This check box is available only when no room types are specified in the Room Type field.

Connecting Rooms. Select this check box to display only rooms that are connecting rooms. Highlight a connecting room in the search results to display a list of the rooms it connects with in blue text in the lower left corner of the screen.

Room Conditions. Available when the ROOMS MANAGEMENT > ROOM CONDITIONS application function is set to Y . Select this check box to include rooms having a room condition assigned (including those with a room condition that is flagged "Do Not Display in Room Assignment").

Long Term. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active and the nights value entered for RESERVATIONS > LONG TERM NIGHTS application setting is met or exceeded, select to display Long Term units in the Room Assignment

Negotiating. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active and the OWNERSHIP > RESTRICT NEGOTIATED UNITS application parameter is set to Y , include rooms that have a Negotiating contract attached to it in the list.

Non-Contract. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active and the OWNERSHIP > RESTRICT ROOMS WITHOUT A CONTRACT application function is set to Y , select to display units that do not have a contract attached to them.

Owner Only Units. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active, select this check box to display owner only units, i.e. those units not included in the Rental program. This is the only time Owner Only Units will be displayed within the search results from the Available Rooms Search screen.

Rental Units. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active, select this check box to display those room numbers that have a contract against them that have been defined as a rental units.

Forecast. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active and the OWNERSHIP > FORECAST ROTATION POINTS application function is set to Y , selecting the check box causes available rooms to be sorted based on the forecasted rotation points up to the period end, or as defined by when the OWNERSHIP > FORECAST FIXED LENGTH application parameter is set to Y and the value set by the OWNERSHIP > FORECAST ROTATION X DAYS IN THE FUTURE application setting where x is the number of days forecasted beyond the period end. If first room is not selected, then it will be logged as an override.

Perfect Fit. Available when the OPV_<version number> OPERA Vacation Ownership System license code is active and the OWNERSHIP > FORECAST ROTATION POINTS application function is set to Y , selecting the check box will add an additional filter to the existing search criteria that will return only those rooms that have exactly Y nights free until the next reservation and if a perfect fit room is not found, the Room Not Found is displayed.

Above the grid, the following display only fields appear.

Description. Room type description for the highlighted room number.

Preferred Room. Preferred room number associated with the reservation (or the guest profile attached to the reservation) highlighted on the Room Assignment screen). This field only appears if there is a preferred room number.

The grid contains the following information for each room.

X. An X in this column indicates that the room number is selected for the current reservation.

Room. Room numbers available for assignment.

Note: If the RESERVATION > ROOM DISPLAY ORDER application setting is set to Least Used Ascending or Least Used Descending , and pseudo rooms are included in the search (Include Pseudo Rooms is selected), pseudo rooms will appear after all other room types in their defined display sequence.

If an image of this room is available for viewing it is displayed when you click the room number. (See Room Picture and Description , below.)

Note: If the Room and Room Type fields have a yellow background, the room is an element of a component room. Component rooms functionality is available when the GENERAL > COMPONENT ROOMS application function is set to Y .

Room Type. Room type of the room number. If an image of this room type is available for viewing it is displayed when you click the room type. (See Room Picture and Description , below.)

O/R. Visible when the OPV_<version number> OPERA Vacation Ownership System license code is active, this column displays "O" if this is an owner-only room, or an "R" is this room is part of the rental program.

HK Status. Housekeeping status of the room. The colors for the housekeeping status will be the same as when viewing the current status via Rooms Management > Housekeeping > Housekeeping Management .

FO. Front office status of the room (VAC=Vacant, or OCC=Occupied).

Status. Reservation status (Due Out or Checked Out). If the departure is today's date, the status indicates whether the guest has departed (checked out) or whether or the guest has not checked out yet (due out). When the status of the reservation is Due Out, then the time that the guest is to check out is displayed here also, right after the Due Out.

Min. Rate. Visible when the OPV_<version number> OPERA Vacation Ownership System license code is active, this column is populated if the unit is a rental and a Minimum Rate Restriction has been configured. The minimum rate restriction amount will be populated and the background will be displayed in red .

Floor. Floor number of the room number displayed.

Features. Room features for the room. Filtering by features can make it much easier and faster to find a room suitable for a guest's special wishes.

Remarks. Remarks can include:

  • Information about discrepant rooms. For example, Sleep if the housekeeping status is occupied and the front desk status indicates that the room is vacant or Skip if the housekeeping status is vacant and the front desk status indicates that the room is occupied.

Note: The connecting room's lamp displays in blue to identify all of the rooms that the highlighted room is connected with.

Room Picture and Description

Click in the Room or Room Type column to display a separate window that includes a picture and a description of the room or room type.

See Image Maintenance screen for information on configuring room and room type images.

Placing a Room On Hold and Taking a Room Off Hold

If the FRONT DESK > HOLD ROOMS application function is set to Y , the Room Assignment screen may be used to place rooms "on hold" for a set period (from 1 to 1440 minutes [24 hours]) or for an unlimited time, depending on the HOLD condition code configuration. (See Room Condition Codes for details on HOLD condition code configuration.) While a room is on hold, it may not be assigned by users other than the user who placed the room on hold (a special permission is required to take a room off hold if it was placed on hold by another user). When the hold period expires, the room is automatically taken off hold. The room is also automatically taken off hold if you check a guest into the room before the hold period elapses.  Which, if any, of the HOLD condition codes configured for your property you may select is determined by the user group(s) to which you belong.  

This feature might be used in a scenario such as the following. Assume you are assigning rooms to a group of four arriving guests who want adjoining rooms. If your property has several agents making room assignments simultaneously, it might be difficult or impossible to work fast enough to assign the desired four rooms to the reservations you are handling. You could, however, place the four rooms you want into a HOLD condition for, say, three minutes. Then you (and only you) can select those rooms for the reservations to which you making room assignments. After three minutes, if you have not assigned the rooms you placed on hold, they then become available to other agents.

To place a room or rooms on hold, mark an X in the X column(s) of the rooms you wish to place on hold. Select the Hold Room button. The Hold Rooms screen appears. The title bar shows the number(s) of the room(s) you have chosen to hold.

Provide the following information and select the OK button.

Hold Reason. Select the down arrow and chose the HOLD condition code that applies. (Only those condition codes assigned to your user group appear in the list.) The number of minutes that the hold will restrict assignment of the room(s) is shown to the right of the field. "Unlimited" appears if there is no time limit on the hold.

Comments. Any default comments configured for the HOLD condition code appear here. You may edit this field. (For example, you might add your initials or name for reference by other agents who will be able to see the comments in the Remarks column on the Room Assignment screen.)

Once a room has been placed on hold, the Hold Room button toggles to the Unhold button. To take the room off hold before the hold period elapses, mark an X in the X column and select the Unhold button.

Note: Placing a room on hold does not prevent the room from being statused Out of Order or Out of Service ( Rooms Management > Out of Order/Service ).

Assigning/Unassigning Room to Sharing Reservation

When you display the Room Assignment screen to assign or unassign a room to a guest who is sharing, OPERA prompts with the message, "Guest <name> is sharing. Do you want to move <name> also?"

  • If you respond No , the guest is broken from the share and assigned to the selected room. The Share Confirmation screen for the guest appears so you can validate the share details.
  • If you respond Yes , the Sharing Guest screen appears, allowing you to select the sharers who will also be assigned/unassigned to this room. By default, all sharers are selected.

Select the OK button to assign/unassign the room you have chosen. If you un-select one or more sharers, those sharers will be broken from the share and the room assign/unassign will not apply to them. The Share Confirmation screen appears so you can validate the share details.

Automatically Assign or Unassign Rooms

With the Auto function, OPERA allows you to automatically assign (or un-assign) all reservations for a specified date and based on various criteria such as arrival date, room type, room features, etc.

Select Auto to display the Automatic Room Assignment screen. Fill in the fields you wish to use to filter room assignments or un-assignments and select the Start button .  See Automatic Room Assignment for details.

To check in a reservation, highlight the reservation in the Expected Arrivals list, and select Check-in . The Payment Method screen appears.

If you want to accept the room number assigned by the system, select OK . If you want to change the room number assigned by the system, click the drop down arrow and select a room number from the Available Room Search screen . When you are done, click OK .

If a room condition exists for the room that the guest is being checked in to, then a message prompt is displayed that states "This room has a condition of <room condition>. Do you wish to continue?" Select Yes to continue with the check-in or select No to choose another room for the guest.

Notes: A list of available rooms (clean or inspected) of the requested room type appears in the lower part of the Payment Method screen. A message notifies you if there are no available clean or inspected rooms of the appropriate room type. When a user assigns a room through the Payment Method screen, and selects a room type that differs from the original room type of the reservation, this prompt will display “ Room Type changed to XXX. Do you want to continue? " When selecting YES, the room type change will be treated as a free upgrade and the user will not be prompted with “ Room Type has been changed to XXX. Do you want to change RTC to CLK? ” The RTC and Room Rate on the reservation will be saved with the original values. The Assign Virtual Number dialog box may appear. For more information on virtual numbers, see Virtual Numbers During Check In . A Check-in Successful notification appears, and the reservation is checked in. When the OPV_<version number> OPERA Vacation Ownership System license code is active and a room type is manually typed in that is not the first unit in rotation, then the Rotation Room Override prompt will display for a reason as to why that room was selected (See Rotation Room Override for details). The Restrict Negotiated Units Ownership Group Application Parameter, available when the OPV_<version number> OPERA Vacation Ownership System license code is active, restricts users pre-blocking units attached to a contract that is in a “Negotiated” status. OPERA only allows users to check in reservations to a unit that is marked as “Actual”. If a contract is not marked as “Actual” and a user either tries to either pre-block or check in to the unit, OPERA prompts, “Unit XXX has a status of Negotiating and therefore cannot be selected” , where “XXX” indicates the room/unit number.

Business Block Room Assignment

what the meaning of room assignment

Note: Default values can be set for all of the fields and check boxes, except Status section, using the Configuration > Setup > Screen Design > Field and Button Defaults functionality.

If the status of a room block is elastic, the user can borrow rooms from a room type that has not originally been set up on the business block.

Within either the Reservation or the Group Rooming list screen when attempting to create a reservation and selecting a room type that has no rooms remaining or never had any rooms allotted, the user can select Borrow from Block or House Availability. When borrowing from House Availability, a grid displays with the available room types.

When borrowing the additional rooms from availability, OPERA checks that the room type has an associated rate code attached.

Normal overbooking controls at both the House and the Room type level will remain exactly the same.

Assuming that additional rooms were taken from House Availability, the number of rooms allotted to the block is updated appropriately.

Elastic Block

Currently, the user can extend a guest who is a part of the allotment to a future date even if rooms are not available in the Allotment for a future date. Example: If the Allotment was made only for the 27th and the 28th and a guest has decided to extend until the 30th and still be a part of the Allotment, the system allows the user to extend the reservation until the 30th and automatically updates the Allotment with an extra room for the room type, say DLX, and reduces 1 room from General House Availability.

With no rooms remaining in the Block, the user can create a reservation on any room type even if room type has not been defined in the Allotment Grid. In this scenario even if room type SUI does not have any room defined in the grid, the user is allowed to create a reservation for a guest under the room type SUI. The system automatically updates the room type SUI with a room within the Allotment grid and deducts a room from General House Availability.

Non Elastic Block

For a Non Elastic Block, the above functionality is not applicable (i.e., user will always be restricted to the rooms available within the Allotment grid). In our example if the Allotment is marked as Non Elastic and the grid.

The user can make reservations only against the room types DLX, SUP and KNG and will not be allowed to either extend a guest from the Allotment for a room type within the Block or choose another room type outside the block (existing functionality).

Borrow from House?

A block is created in the PMS with the corresponding number of rooms within the Allotment Grid.

A block created in PMS can either be marked as Elastic or Non Elastic.

When a reservation is made against a block and the user decides to use a room type which is not defined in the block or has no rooms available, a list of values displays with the available House Availability or Block Room Types.

Assuming the user chose to select from house the Room type will have one additional room taken from House Availability and inventory is deducted by 1 room.

Example:  If the Allotment grid is as follows:

When making a rooming list the user decides to use the Room type SUI, the Borrow from Block or House grid will display.

When a user chooses House and continues the operation with a Yes , assuming that a rate code exists for the room type chosen OPERA will continue to make the reservation.

Upon completion of the operation, the General House availability for room type SUI is deducted by 1, and 1 room is updated against room type SUI in the Allotment grid.

If the user chooses to take a room from the Block itself, OPERA will continue with the present functionality where the user can select to borrow from a room type within the grid.

  • Check In All
  • Indicator Lamps
  • Automatic Room Assignment

The Writing Center • University of North Carolina at Chapel Hill

Understanding Assignments

What this handout is about.

The first step in any successful college writing venture is reading the assignment. While this sounds like a simple task, it can be a tough one. This handout will help you unravel your assignment and begin to craft an effective response. Much of the following advice will involve translating typical assignment terms and practices into meaningful clues to the type of writing your instructor expects. See our short video for more tips.

Basic beginnings

Regardless of the assignment, department, or instructor, adopting these two habits will serve you well :

  • Read the assignment carefully as soon as you receive it. Do not put this task off—reading the assignment at the beginning will save you time, stress, and problems later. An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment.
  • Ask the instructor about anything you do not understand. Do not hesitate to approach your instructor. Instructors would prefer to set you straight before you hand the paper in. That’s also when you will find their feedback most useful.

Assignment formats

Many assignments follow a basic format. Assignments often begin with an overview of the topic, include a central verb or verbs that describe the task, and offer some additional suggestions, questions, or prompts to get you started.

An Overview of Some Kind

The instructor might set the stage with some general discussion of the subject of the assignment, introduce the topic, or remind you of something pertinent that you have discussed in class. For example:

“Throughout history, gerbils have played a key role in politics,” or “In the last few weeks of class, we have focused on the evening wear of the housefly …”

The Task of the Assignment

Pay attention; this part tells you what to do when you write the paper. Look for the key verb or verbs in the sentence. Words like analyze, summarize, or compare direct you to think about your topic in a certain way. Also pay attention to words such as how, what, when, where, and why; these words guide your attention toward specific information. (See the section in this handout titled “Key Terms” for more information.)

“Analyze the effect that gerbils had on the Russian Revolution”, or “Suggest an interpretation of housefly undergarments that differs from Darwin’s.”

Additional Material to Think about

Here you will find some questions to use as springboards as you begin to think about the topic. Instructors usually include these questions as suggestions rather than requirements. Do not feel compelled to answer every question unless the instructor asks you to do so. Pay attention to the order of the questions. Sometimes they suggest the thinking process your instructor imagines you will need to follow to begin thinking about the topic.

“You may wish to consider the differing views held by Communist gerbils vs. Monarchist gerbils, or Can there be such a thing as ‘the housefly garment industry’ or is it just a home-based craft?”

These are the instructor’s comments about writing expectations:

“Be concise”, “Write effectively”, or “Argue furiously.”

Technical Details

These instructions usually indicate format rules or guidelines.

“Your paper must be typed in Palatino font on gray paper and must not exceed 600 pages. It is due on the anniversary of Mao Tse-tung’s death.”

The assignment’s parts may not appear in exactly this order, and each part may be very long or really short. Nonetheless, being aware of this standard pattern can help you understand what your instructor wants you to do.

Interpreting the assignment

Ask yourself a few basic questions as you read and jot down the answers on the assignment sheet:

Why did your instructor ask you to do this particular task?

Who is your audience.

  • What kind of evidence do you need to support your ideas?

What kind of writing style is acceptable?

  • What are the absolute rules of the paper?

Try to look at the question from the point of view of the instructor. Recognize that your instructor has a reason for giving you this assignment and for giving it to you at a particular point in the semester. In every assignment, the instructor has a challenge for you. This challenge could be anything from demonstrating an ability to think clearly to demonstrating an ability to use the library. See the assignment not as a vague suggestion of what to do but as an opportunity to show that you can handle the course material as directed. Paper assignments give you more than a topic to discuss—they ask you to do something with the topic. Keep reminding yourself of that. Be careful to avoid the other extreme as well: do not read more into the assignment than what is there.

Of course, your instructor has given you an assignment so that he or she will be able to assess your understanding of the course material and give you an appropriate grade. But there is more to it than that. Your instructor has tried to design a learning experience of some kind. Your instructor wants you to think about something in a particular way for a particular reason. If you read the course description at the beginning of your syllabus, review the assigned readings, and consider the assignment itself, you may begin to see the plan, purpose, or approach to the subject matter that your instructor has created for you. If you still aren’t sure of the assignment’s goals, try asking the instructor. For help with this, see our handout on getting feedback .

Given your instructor’s efforts, it helps to answer the question: What is my purpose in completing this assignment? Is it to gather research from a variety of outside sources and present a coherent picture? Is it to take material I have been learning in class and apply it to a new situation? Is it to prove a point one way or another? Key words from the assignment can help you figure this out. Look for key terms in the form of active verbs that tell you what to do.

Key Terms: Finding Those Active Verbs

Here are some common key words and definitions to help you think about assignment terms:

Information words Ask you to demonstrate what you know about the subject, such as who, what, when, where, how, and why.

  • define —give the subject’s meaning (according to someone or something). Sometimes you have to give more than one view on the subject’s meaning
  • describe —provide details about the subject by answering question words (such as who, what, when, where, how, and why); you might also give details related to the five senses (what you see, hear, feel, taste, and smell)
  • explain —give reasons why or examples of how something happened
  • illustrate —give descriptive examples of the subject and show how each is connected with the subject
  • summarize —briefly list the important ideas you learned about the subject
  • trace —outline how something has changed or developed from an earlier time to its current form
  • research —gather material from outside sources about the subject, often with the implication or requirement that you will analyze what you have found

Relation words Ask you to demonstrate how things are connected.

  • compare —show how two or more things are similar (and, sometimes, different)
  • contrast —show how two or more things are dissimilar
  • apply—use details that you’ve been given to demonstrate how an idea, theory, or concept works in a particular situation
  • cause —show how one event or series of events made something else happen
  • relate —show or describe the connections between things

Interpretation words Ask you to defend ideas of your own about the subject. Do not see these words as requesting opinion alone (unless the assignment specifically says so), but as requiring opinion that is supported by concrete evidence. Remember examples, principles, definitions, or concepts from class or research and use them in your interpretation.

  • assess —summarize your opinion of the subject and measure it against something
  • prove, justify —give reasons or examples to demonstrate how or why something is the truth
  • evaluate, respond —state your opinion of the subject as good, bad, or some combination of the two, with examples and reasons
  • support —give reasons or evidence for something you believe (be sure to state clearly what it is that you believe)
  • synthesize —put two or more things together that have not been put together in class or in your readings before; do not just summarize one and then the other and say that they are similar or different—you must provide a reason for putting them together that runs all the way through the paper
  • analyze —determine how individual parts create or relate to the whole, figure out how something works, what it might mean, or why it is important
  • argue —take a side and defend it with evidence against the other side

More Clues to Your Purpose As you read the assignment, think about what the teacher does in class:

  • What kinds of textbooks or coursepack did your instructor choose for the course—ones that provide background information, explain theories or perspectives, or argue a point of view?
  • In lecture, does your instructor ask your opinion, try to prove her point of view, or use keywords that show up again in the assignment?
  • What kinds of assignments are typical in this discipline? Social science classes often expect more research. Humanities classes thrive on interpretation and analysis.
  • How do the assignments, readings, and lectures work together in the course? Instructors spend time designing courses, sometimes even arguing with their peers about the most effective course materials. Figuring out the overall design to the course will help you understand what each assignment is meant to achieve.

Now, what about your reader? Most undergraduates think of their audience as the instructor. True, your instructor is a good person to keep in mind as you write. But for the purposes of a good paper, think of your audience as someone like your roommate: smart enough to understand a clear, logical argument, but not someone who already knows exactly what is going on in your particular paper. Remember, even if the instructor knows everything there is to know about your paper topic, he or she still has to read your paper and assess your understanding. In other words, teach the material to your reader.

Aiming a paper at your audience happens in two ways: you make decisions about the tone and the level of information you want to convey.

  • Tone means the “voice” of your paper. Should you be chatty, formal, or objective? Usually you will find some happy medium—you do not want to alienate your reader by sounding condescending or superior, but you do not want to, um, like, totally wig on the man, you know? Eschew ostentatious erudition: some students think the way to sound academic is to use big words. Be careful—you can sound ridiculous, especially if you use the wrong big words.
  • The level of information you use depends on who you think your audience is. If you imagine your audience as your instructor and she already knows everything you have to say, you may find yourself leaving out key information that can cause your argument to be unconvincing and illogical. But you do not have to explain every single word or issue. If you are telling your roommate what happened on your favorite science fiction TV show last night, you do not say, “First a dark-haired white man of average height, wearing a suit and carrying a flashlight, walked into the room. Then a purple alien with fifteen arms and at least three eyes turned around. Then the man smiled slightly. In the background, you could hear a clock ticking. The room was fairly dark and had at least two windows that I saw.” You also do not say, “This guy found some aliens. The end.” Find some balance of useful details that support your main point.

You’ll find a much more detailed discussion of these concepts in our handout on audience .

The Grim Truth

With a few exceptions (including some lab and ethnography reports), you are probably being asked to make an argument. You must convince your audience. It is easy to forget this aim when you are researching and writing; as you become involved in your subject matter, you may become enmeshed in the details and focus on learning or simply telling the information you have found. You need to do more than just repeat what you have read. Your writing should have a point, and you should be able to say it in a sentence. Sometimes instructors call this sentence a “thesis” or a “claim.”

So, if your instructor tells you to write about some aspect of oral hygiene, you do not want to just list: “First, you brush your teeth with a soft brush and some peanut butter. Then, you floss with unwaxed, bologna-flavored string. Finally, gargle with bourbon.” Instead, you could say, “Of all the oral cleaning methods, sandblasting removes the most plaque. Therefore it should be recommended by the American Dental Association.” Or, “From an aesthetic perspective, moldy teeth can be quite charming. However, their joys are short-lived.”

Convincing the reader of your argument is the goal of academic writing. It doesn’t have to say “argument” anywhere in the assignment for you to need one. Look at the assignment and think about what kind of argument you could make about it instead of just seeing it as a checklist of information you have to present. For help with understanding the role of argument in academic writing, see our handout on argument .

What kind of evidence do you need?

There are many kinds of evidence, and what type of evidence will work for your assignment can depend on several factors–the discipline, the parameters of the assignment, and your instructor’s preference. Should you use statistics? Historical examples? Do you need to conduct your own experiment? Can you rely on personal experience? See our handout on evidence for suggestions on how to use evidence appropriately.

Make sure you are clear about this part of the assignment, because your use of evidence will be crucial in writing a successful paper. You are not just learning how to argue; you are learning how to argue with specific types of materials and ideas. Ask your instructor what counts as acceptable evidence. You can also ask a librarian for help. No matter what kind of evidence you use, be sure to cite it correctly—see the UNC Libraries citation tutorial .

You cannot always tell from the assignment just what sort of writing style your instructor expects. The instructor may be really laid back in class but still expect you to sound formal in writing. Or the instructor may be fairly formal in class and ask you to write a reflection paper where you need to use “I” and speak from your own experience.

Try to avoid false associations of a particular field with a style (“art historians like wacky creativity,” or “political scientists are boring and just give facts”) and look instead to the types of readings you have been given in class. No one expects you to write like Plato—just use the readings as a guide for what is standard or preferable to your instructor. When in doubt, ask your instructor about the level of formality she or he expects.

No matter what field you are writing for or what facts you are including, if you do not write so that your reader can understand your main idea, you have wasted your time. So make clarity your main goal. For specific help with style, see our handout on style .

Technical details about the assignment

The technical information you are given in an assignment always seems like the easy part. This section can actually give you lots of little hints about approaching the task. Find out if elements such as page length and citation format (see the UNC Libraries citation tutorial ) are negotiable. Some professors do not have strong preferences as long as you are consistent and fully answer the assignment. Some professors are very specific and will deduct big points for deviations.

Usually, the page length tells you something important: The instructor thinks the size of the paper is appropriate to the assignment’s parameters. In plain English, your instructor is telling you how many pages it should take for you to answer the question as fully as you are expected to. So if an assignment is two pages long, you cannot pad your paper with examples or reword your main idea several times. Hit your one point early, defend it with the clearest example, and finish quickly. If an assignment is ten pages long, you can be more complex in your main points and examples—and if you can only produce five pages for that assignment, you need to see someone for help—as soon as possible.

Tricks that don’t work

Your instructors are not fooled when you:

  • spend more time on the cover page than the essay —graphics, cool binders, and cute titles are no replacement for a well-written paper.
  • use huge fonts, wide margins, or extra spacing to pad the page length —these tricks are immediately obvious to the eye. Most instructors use the same word processor you do. They know what’s possible. Such tactics are especially damning when the instructor has a stack of 60 papers to grade and yours is the only one that low-flying airplane pilots could read.
  • use a paper from another class that covered “sort of similar” material . Again, the instructor has a particular task for you to fulfill in the assignment that usually relates to course material and lectures. Your other paper may not cover this material, and turning in the same paper for more than one course may constitute an Honor Code violation . Ask the instructor—it can’t hurt.
  • get all wacky and “creative” before you answer the question . Showing that you are able to think beyond the boundaries of a simple assignment can be good, but you must do what the assignment calls for first. Again, check with your instructor. A humorous tone can be refreshing for someone grading a stack of papers, but it will not get you a good grade if you have not fulfilled the task.

Critical reading of assignments leads to skills in other types of reading and writing. If you get good at figuring out what the real goals of assignments are, you are going to be better at understanding the goals of all of your classes and fields of study.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Understanding The Importance Of Dining Room Assignments

  • Last updated Jan 28, 2024
  • Difficulty Beginner

Naima Fuller

  • Category Dining Room Decorating and Design Ideas

what is dining room assignment

The dining room is not just a space for having meals; it is a place where we gather with our loved ones, entertain guests, and create lasting memories. Whether it's a formal dinner party or a casual family gathering, the dining room plays a crucial role in our social lives. In this assignment, we will explore the different components of a dining room, from the furniture and decor to the etiquette and traditions associated with dining. Get ready to dive into the fascinating world of dining rooms and discover how this often-overlooked space can enhance our dining experiences.

What You'll Learn

What is a dining room assignment, how is a dining room assignment typically determined, are dining room assignments common in restaurants or other dining establishments, can dining room assignments be requested or changed by customers, are there any benefits or advantages to having a dining room assignment.

shunshelter

The dining room assignment is a process that involves assigning guests to specific tables in a restaurant or event venue. This is typically done by the host or planning team to ensure that guests are seated in a way that maximizes their comfort and enjoyment during the meal. This process is common in formal events such as weddings, corporate dinners, or other large gatherings where seating arrangements need to be planned in advance.

The dining room assignment can be a complex task as it requires taking into consideration various factors such as guest preferences, relationships, and special requests. Additionally, the design and layout of the dining area needs to be considered to ensure that guests have enough space and are seated in a visually pleasing arrangement.

One scientific approach to the dining room assignment involves creating a seating chart that takes into account guest preferences and relationships. This can be done by organizing guests into groups based on their relationship to each other (e.g. family, friends, colleagues) and then assigning them to tables based on their preferences, such as their desired proximity to certain guests or their preferences for specific dietary needs.

Another important factor to consider in the dining room assignment process is the flow of the event. For example, if there are speakers or presenters during the meal, it may be necessary to assign them to tables near the stage or podium. Similarly, if there are specific dietary considerations, such as guests with food allergies or religious restrictions, it is important to take these into account when assigning tables.

The dining room assignment can also be influenced by the physical layout and design of the venue. For example, if the dining area is divided into different sections or rooms, it may be necessary to assign guests to specific areas based on their relationship or preferences. Additionally, the tables themselves should be arranged in a way that allows for easy navigation and access to the buffet or serving areas.

In some cases, the dining room assignment process may require a step-by-step approach. This could involve starting with a master guest list and then organizing guests into groups based on their preferences and relationships. From there, tables can be assigned to each group, taking into account any special requests or considerations. Finally, the seating chart should be reviewed and adjusted as needed to ensure that all guests are accommodated.

To illustrate this process, let's consider an example. Imagine you are planning a wedding reception and need to assign guests to tables. You start by creating a guest list and organizing guests into groups based on their relationship to the bride and groom. You then take into account any special requests, such as guests with dietary restrictions or those who need to be seated near a specific person. Using this information, you assign tables to each group, making sure to balance the seating arrangements and consider the flow of the event. Finally, you review the seating chart and make any necessary adjustments to ensure that all guests are comfortably accommodated.

In conclusion, the dining room assignment is a process that involves assigning guests to specific tables in a restaurant or event venue. This process requires taking into consideration various factors such as guest preferences, relationships, special requests, and the physical layout of the venue. By using scientific, experience-based, step-by-step, and example-based approaches, hosts and planning teams can create a seating chart that maximizes guest comfort and enjoyment during the meal.

Exploring the Range of In-Room and Restaurant Dining Options

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Determining a dining room assignment can vary depending on the establishment. However, there are several common factors that are often taken into consideration. These factors can include the size of the party, any specific requests or preferences, and the availability of seating in each section of the restaurant.

One common method used by many restaurants is to divide the dining room into sections based on the size of the party. This allows for easier organization and ensures that larger parties can be accommodated in appropriate areas. For example, a restaurant may have a section for small parties of two to four people, another section for parties of six to eight people, and a separate space for larger parties of ten or more.

In addition to party size, many restaurants also take into account any specific requests or preferences that guests may have. For example, some diners may prefer a booth instead of a table, or they may have a preference for a specific area of the restaurant. Restaurants will often try to accommodate these requests if possible, as it can enhance the dining experience for the guest.

Availability of seating is another important factor in determining dining room assignments. For example, if a restaurant is particularly busy on a certain night, they may have limited seating available in certain sections. In these cases, the host or hostess will need to carefully manage the available seating to ensure that all guests are seated in a timely manner. This may involve coordinating with the servers or kitchen staff to ensure that each section is able to handle the number of guests assigned to it.

To determine dining room assignments, the host or hostess will typically follow a step-by-step process. Firstly, they will greet the guests and inquire about their party size. With this information, they can determine which section of the dining room will be most suitable for the party. They will also ask about any specific requests or preferences and do their best to accommodate them. Finally, the host or hostess will check the availability of seating in each section and assign the party to the most appropriate area.

For example, let's say a couple arrives at a restaurant and informs the hostess that they are a party of two. The hostess checks the availability of seating and determines that the small party section is currently open. The couple also requests a booth, which the hostess is able to accommodate. Based on this information, the hostess assigns the couple to a booth in the small party section.

In conclusion, the determination of a dining room assignment typically takes into account factors such as party size, specific requests, and availability of seating. This process ensures that guests are seated in appropriate areas and that their preferences are taken into consideration as much as possible. By carefully managing the seating arrangements, restaurants can provide a comfortable and enjoyable dining experience for their guests.

Creating Cohesion: Why Dining Room and Living Room Should Match for a Harmonious Home

When you go out to eat at a restaurant, you may notice that some establishments have a dining room assignment system in place. This means that when you arrive, you are given a specific table or area to sit in. Dining room assignments can be common in various types of restaurants or dining establishments for several reasons.

Firstly, dining room assignments are often used to ensure an efficient use of space. By assigning specific tables or areas to customers, restaurants can optimize their seating capacity and ensure that every seat is filled. This is especially important during peak hours when establishments are busy and have limited space available. By assigning tables, restaurants can avoid overcrowding or wasted seating opportunities.

Furthermore, dining room assignments can help with the flow of service. When customers are assigned to specific tables, waitstaff can organize their sections accordingly. This allows them to serve their assigned tables in a logical and efficient manner, ensuring that each customer receives timely and quality service. Additionally, if there are any special requests or dietary restrictions, waitstaff can easily identify the assigned table and cater to those needs without confusion.

Dining room assignments can also be beneficial for customers themselves. When you are given a specific table or area to sit in, you have a guaranteed spot and don't have to worry about finding a place to sit. This can be especially helpful when dining with a group or during busy periods when there may be a waitlist. Additionally, dining room assignments can provide a more personalized dining experience. Certain tables may offer specific views or atmospheres that customers may prefer, and by assigning tables, restaurants can cater to these preferences.

Overall, while dining room assignments may not be common in every restaurant or dining establishment, they serve various purposes that can benefit both the establishment and the customers. They help with space optimization, service flow, and can provide a more personalized experience. So next time you go out to eat, don't be surprised if you are assigned a specific table – it's all part of the dining experience.

Understanding the Duration of the Federation of Dining Room Professionals Certificate

Dining room assignments in restaurants are usually made by the host or the hostess based on various factors such as the size of the party, availability of tables, and customer preferences. While it is not always possible for customers to request or change their dining room assignments, there are certain circumstances in which it may be accommodated.

  • Availability: The primary factor that determines whether a customer can request or change their dining room assignment is the availability of tables. If there are empty tables in the requested section or room, the restaurant may be able to accommodate the request. However, during peak hours or when the restaurant is fully booked, it may not be possible to make changes.
  • Special Occasions: Restaurants often make exceptions for special occasions such as birthdays, anniversaries, or proposals. If a customer informs the restaurant in advance about their special occasion, they may be able to request a specific dining room or table. However, it is important to note that these requests are subject to availability and cannot be guaranteed.
  • Customer Preferences: Some restaurants allow customers to indicate their preferred dining room or seating preference at the time of making a reservation. This information is taken into consideration and the restaurant tries to accommodate the request if possible. However, it is important to understand that the final decision is at the discretion of the restaurant and may depend on various factors.
  • Loyalty Programs: In some cases, customers who are part of a restaurant's loyalty program or frequent visitor may have certain privileges when it comes to seating arrangements. These customers may be given priority in terms of assigning them to their preferred dining room or table.
  • Regular Customers: If a customer is a regular at a restaurant and has established a good relationship with the staff, they may be able to request or change their dining room assignment. This is usually at the discretion of the staff and is often done to enhance the customer's dining experience.

It is important to note that while some restaurants may be more flexible with dining room assignments, others may have strict policies in place. It is always recommended to contact the restaurant in advance and inquire about their policies regarding dining room requests or changes. This will help avoid any disappointments or misunderstandings on the day of the reservation.

In conclusion, while it is not always possible to request or change dining room assignments, there are certain circumstances in which restaurants may be able to accommodate such requests. Factors such as availability, special occasions, customer preferences, loyalty programs, and regular customer status can influence whether a restaurant can make changes to dining room assignments. It is best to contact the restaurant in advance and inquire about their policies to avoid any misunderstandings.

Bring the Warmth of Autumn to Your Dining Room Buffet with These Decorating Ideas

Many people view dining room assignments as unnecessary or inconvenient. They prefer the freedom of choosing where to sit and who to eat with. However, there are actually several benefits and advantages to having a dining room assignment.

First and foremost, having a dining room assignment promotes a sense of community and encourages social interaction. When people are assigned to specific tables, it creates an opportunity for them to get to know their fellow diners and engage in conversations. This can be especially beneficial for individuals who may be shy or introverted, as it gives them a structured environment to socialize in.

In addition, dining room assignments can help alleviate issues related to overcrowding or limited seating in a dining area. By assigning tables to guests, the dining staff can ensure that everyone has a place to sit and enjoy their meal. This can be particularly important in busy or high-traffic times, such as during hotel breakfast service or at a conference center.

Furthermore, dining room assignments can assist in creating a balanced and efficient service flow. When guests are assigned to specific tables, the dining staff can anticipate the number of guests at each table and prepare accordingly. This can help prevent overcrowding in the kitchen or dining area, and ensure that each table receives prompt and efficient service.

Having a dining room assignment can also be advantageous for special dietary needs or preferences. When guests are assigned to tables, it becomes easier for the dining staff to accommodate specific requests or restrictions. For example, if a guest requires a gluten-free meal, the staff can ensure that their assigned table receives the appropriate options.

Moreover, dining room assignments can contribute to a more organized and structured dining experience. When guests know where they are assigned to sit, it eliminates the chaos and confusion of finding a seat in a crowded dining area. This can lead to a more peaceful and enjoyable dining experience for all guests.

While having a dining room assignment may initially seem restrictive, it actually offers several benefits and advantages. From promoting social interaction to ensuring efficient service and accommodating special dietary needs, dining room assignments can enhance the overall dining experience. So the next time you're faced with a dining room assignment, embrace the opportunity to connect with others and enjoy a more organized mealtime.

Revitalize Your Dining Room Chairs with These Refinishing Tips

Frequently asked questions.

A dining room assignment refers to the process of determining where guests will be seated in a dining room or restaurant. It involves strategically organizing and assigning tables to ensure efficient seating arrangements and a positive dining experience for all guests.

The dining room assignment is typically done by the host or hostess of the establishment. They will assess the number of guests, the available tables, and any specific preferences or requests from guests. They will then assign tables based on factors such as group size, table availability, and any special requests, such as seating near a window or away from high traffic areas.

Proper dining room assignment is important for several reasons. Firstly, it helps to ensure that all guests are seated in a timely manner and avoid long wait times. Secondly, it allows the restaurant to maximize their seating capacity and optimize their operation. Lastly, a well-executed dining room assignment can contribute to a positive dining experience for guests by placing them in a comfortable and suitable environment.

Yes, guests can typically request a specific dining room assignment, although it may depend on the policies and availability of the establishment. Common requests include seating near windows, in a quieter area, or in a specific section of the restaurant. However, it is important to note that not all requests can be accommodated, especially during busy times or if the restaurant has limited seating options.

Naima Fuller

  • Naima Fuller Author Reviewer Home Renovation Professional

Brian Barr

  • Brian Barr Author Editor Reviewer

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Definition of assignment

task , duty , job , chore , stint , assignment mean a piece of work to be done.

task implies work imposed by a person in authority or an employer or by circumstance.

duty implies an obligation to perform or responsibility for performance.

job applies to a piece of work voluntarily performed; it may sometimes suggest difficulty or importance.

chore implies a minor routine activity necessary for maintaining a household or farm.

stint implies a carefully allotted or measured quantity of assigned work or service.

assignment implies a definite limited task assigned by one in authority.

Examples of assignment in a Sentence

These examples are programmatically compiled from various online sources to illustrate current usage of the word 'assignment.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.

Word History

see assign entry 1

14th century, in the meaning defined at sense 1

Phrases Containing assignment

  • self - assignment

Dictionary Entries Near assignment

Cite this entry.

“Assignment.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/assignment. Accessed 15 Feb. 2024.

Legal Definition

Legal definition of assignment, more from merriam-webster on assignment.

Nglish: Translation of assignment for Spanish Speakers

Britannica English: Translation of assignment for Arabic Speakers

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What does room assigned on arrival mean? (2024)

  • 1. What does room assigned on arrival mean?
  • 2. How are rooms assigned at a hotel?
  • 3. What does assigned at check in mean hotel?
  • 4. What do hotels mean when they say room only?
  • 5. What is the meaning of room category?
  • 6. How far in advance do hotels assign rooms?
  • 7. What is assigning room?
  • 8. What does room assigned on arrival mean on Agoda?
  • 9. Can you check into a hotel without the person who booked it?
  • 10. What happens if I don't check out of a hotel?
  • 11. Is it better to book a hotel in advance or walk in?
  • 12. Are higher floors better in hotels?
  • 13. What is the best day to book a hotel?
  • 14. What is the best room in a hotel called?
  • 15. What do you call a guest who arrives at a hotel without a reservation?
  • 16. What are the different types of room offered in a hotel?
  • 17. What is the guest cycle in a five star hotel?
  • 18. What is a corner room in a hotel?

What does room assigned on arrival mean?

However, "room assigned upon arrival" means the room type will be unknown unless you arrive at the hotel ."

A: Each hotel checks their bookings in the morning and pre-assigns its rooms . It's no surprise that the best rooms are assigned to the top tier elites of the hotel's loyalty program.

The Suite Assigned at Check in Rate is the lowest rate available . It guarantees that a guest will receive a 1 bedroom suite approximately 600 square feet with full kitchen, dining area, living room, 1 bedroom and 1 bathroom.

Room only is used to indicate that the price of accommodations in a hotel or guest house does not include the cost of food . A two-night stay for two (room only) costs $100. Dinner costs from $20.

In hotels the rooms are categorised and priced according to the type of bed, number of occupants, number of bed, decor, specific furnishings or features and nowadays special even the special theme available in the room .

13. Re: How do most hotels assign rooms? Usually we assign rooms 3-5 days out , depending on how busy it is (the busier it is, the sooner we assign rooms). If you call in to the hotel and request a specific room number, we usually assign you that room immediately, but obviously the room number can change.

Room Assignment involves identifying and allocating an available room in a specific room category to a guest . On the basis reservation information, specific rooms and rates may be pre-assigned to the guest.

The person whose hotel room you book with your credit card will need to provide photo ID when checking in, along with a credit card that has their name on it for incidentals . The credit card used to book the room does not have to be the same credit card put on hold for incidentals.

If you don't check out of a hotel, you could be on the hook for surprise charges . Since you've provided your credit card information at or before check-in, you can technically just walk out and the hotel will push all the final charges through to your credit card.

Is it better to book a hotel in advance or walk in?

Unlike with flights, those who wait until the last minute to book can often score a great deal on a hotel room. We found that booking your hotel 1-3 days in advance of your stay can save you between $15-20 per night when you're staying somewhere in the US.

Tough to answer. If views are important, both lower or upper can be good (but not all, as floors 5-9 by memory can get unattractive inner courtyard views). If less noise is important (there is ambulance, and streetcar traffic nearby), higher is better ...the elevators are slow though.

What does room assigned on arrival mean? (2024)

“Our data shows that hotel prices are at their peak Monday through Wednesday, for both domestic and international destinations. As you approach the weekend, we see these prices start to decrease. Your best bet then is to book on Fridays and Saturdays.”

Presidential Suite : This title is given to the most luxurious and expensive room of a hotel property. Usually, there is only one Presidential Suite available in a property and it's considered the best room on offer. It has more than one bedroom, a spacious living room, and a dining area.

Who is a Walkin Guest ? A Guest who arrives at a hotel without a reservation is called as ' Walk in '.

  • Single Room: A room assigned to one person. May have one or more beds.
  • Double Room: A room assigned to two people. May have one or more beds.
  • Triple Room: A room assigned to three people. May have two or more beds.
  • Quadruple Room (for 4 people): A room assigned to four people.

The guest cycle is the complete experience that a guest goes through in a hotel : from making the booking to departure and the interaction with the hotel even after departure. . Pre-arrival: The interaction between a guest and a hotel before the guest arrives at the hotel forms the pre-arrival phase of guest cycle.

According to the Daily Mail, because of the way many hotels are built, corner rooms end up being slightly larger than other rooms without technically being categorized as fancier luxury suites . In other words, those guests in the corner rooms paid less per square foot than the ones in the middle of the hallway.

what the meaning of room assignment

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IMAGES

  1. What To Expect When Checking Into Your Hotel Room Assignment

    what the meaning of room assignment

  2. Room Assignment

    what the meaning of room assignment

  3. Room Assignment Sheet

    what the meaning of room assignment

  4. Enhanced Room Assignment

    what the meaning of room assignment

  5. Room Assignment and Room Rate

    what the meaning of room assignment

  6. Room Assignment: ECE, ECT board exam April 2017 released

    what the meaning of room assignment

COMMENTS

  1. Hotel Room Allocation or Arrangement Procedure

    Front Office How to Block and Allocate Hotel Rooms to Guests Many guests wonder how do hotels assign rooms to guests or how a hotel guest reservation officer or a hotel front desk agent allocates different types of rooms to his guests.

  2. What Happened? Understanding Room Assignments

    An explanation for students who don't get their preferred room assignment. With the annual summer release of room assignments, University Housing gets a number of phone calls from concerned students, family members, and sometimes even friends, who want to know: (a) why the student didn't get their top-choice room assignment and (b) what can be done about it.

  3. Room Assignment and Operations

    Room assignment is a complex task that is easy to "mess up," and requires training of front desk personnel and integration into the broader operation of a hotel. This takes time, and resources....

  4. Hotel Room Assignments: Factors and Variations Explained

    Timestamped Summary. Rooms at hotels are assigned based on various factors such as length of stay, room availability, and guest preferences. Rooms are assigned differently at small boutique hotels compared to larger convention or luxury hotels, with front desk agents having more responsibility at smaller hotels. Front desk agents at a boutique ...

  5. Room & Rate Assignment

    Room Assignment Room Assignment involves identifying and allocating an available room in a specific room category to a guest. On the basis reservation information, specific rooms and rates may be pre-assigned to the guest.

  6. What does room assigned on arrival means?

    Room assignment on arrival can sometimes expedite the check-in process, particularly during peak times when there is a high volume of arrivals. It allows the front desk staff to allocate rooms more efficiently.

  7. How Do Hotels Decide Which Room to Give You?

    Room Assignments. Once the front desk staff determines which room types are available, they consider factors such as guest preferences, special requests, and loyalty program status. Hotels strive to meet guest expectations by assigning rooms that align with their preferences and special requests, whenever possible.

  8. The Ultimate Insider's Guide to Run of the House Rooms

    A Run of the House Room refers to a hotel room assignment that is determined by the hotel itself. When you book a Run of House room, you are essentially allowing the hotel to assign you any available room type upon check-in. This means that you may end up with a standard room, a deluxe room, or even a suite, depending on availability and the hotel's discretion.

  9. Room Assignment Definition

    Cite Room Assignment. The CIA reserves the right to assign and reassign for the benefit of the CIA, individual Resident and the CIA community. Building, room type and roommate preferences will be considered in assignment, but cannot be guaranteed. Preference in room assignment will be made according to class seniority.

  10. New Approaches to Room Allocation or Which Room Gets Assigned to Which

    Room assignments using artificial intelligence every room assignment involves certain considerations: Should the guest's preference be taken into account to satisfy them, or should short-term revenue be optimized? With a detailed inventory structure and the use of artificial intelligence, an optimal room assignment solution can be created ...

  11. ASSIGNMENT

    the process of giving a particular job or piece of work to someone, or of sending someone to a chosen place to do a job: assignment of the various tasks Fewer examples It was a jammy assignment - more of a holiday really. He took this award-winning photograph while on assignment in the Middle East.

  12. Room Assignments Definition

    term assignment means, in relation to an employee, i. a term assignment within the meaning of the local collective agreement, or ii. where no such definition exists, a term assignment will be defined as twelve (12) days of continuous employment in one assignment Lease Assignment has the meaning set forth in Section 3.5 (d).

  13. Room Assignment

    Room Assignment Welcome to OPERA Property Management System (PMS) PMS Operations Front Desk Topics Front Desk > Room Assignment or use the Room Assignment () button from the Room Plan screen (Ctrl +F3) to access the Room Assignment screen.

  14. GTY Cabin Room Assignment

    There is a more expensive room option with an interior window view of the promenade or central park, but within the interior room category. Would the guaranteed best room mean the best room in the broad interior category, incuding the more expensive rooms with a view. Or, is it more specific to just the best room, interior, no view?

  15. Understanding Assignments

    An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment. Ask the instructor about anything you do not understand.

  16. Room Assignments and On-campus Housing Information

    Room Assignments and On-campus Housing Information. Within the Department of Residence Life, the Office of Assignments manages the application, information, and placement of students into their residence hall rooms. This office is also where a student may request a room change or cancel their room assignment altogether.

  17. What Is a Room Attendant? Role and Responsibilities

    Room attendants have a range of responsibilities related to housekeeping. Some of their typical job duties include: greeting hotel guests. providing customer service and answering questions from guests. using cleaning equipment to tidy and sanitise rooms. replacing bed linens and towels.

  18. ASSIGNMENT Synonyms: 97 Similar and Opposite Words

    Definition of assignment 1 as in task a piece of work that needs to be done regularly his first newspaper assignment was writing obituaries Synonyms & Similar Words Relevance task job duty project mission chore responsibility function post office operation endeavor undertaking errand stint enterprise commission care route char chare circuit charge

  19. Understanding The Importance Of Dining Room Assignments

    What is a dining room assignment? Source: www.cruisecritic.com. The dining room assignment is a process that involves assigning guests to specific tables in a restaurant or event venue. This is typically done by the host or planning team to ensure that guests are seated in a way that maximizes their comfort and enjoyment during the meal.

  20. ROOM ASSIGNMENT PROCESS Definition

    Trademark Assignment Agreement has the meaning set forth in Section 2.5(b). term assignment means, in relation to an employee, i. a term assignment within the meaning of the local collective agreement, or ii. where no such definition exists, a term assignment will be defined as twelve (12) days of continuous employment in one assignment

  21. Assignment Definition & Meaning

    The meaning of ASSIGNMENT is the act of assigning something. How to use assignment in a sentence. Synonym Discussion of Assignment.

  22. What does room assigned on arrival mean? (2024)

    What does room assigned on arrival mean? (2024) Table of Contents 1. What does room assigned on arrival mean? 2. How are rooms assigned at a hotel? 3. What does assigned at check in mean hotel? 4. What do hotels mean when they say room only? 5. What is the meaning of room category? 6. How far in advance do hotels assign rooms? 7.

  23. Room Assignment Sheet

    Room Assignment Sheet - Free download as Word Doc (.doc / .docx), PDF File (.pdf), Text File (.txt) or view presentation slides online. Samplenof room assignment sheet