task planner pdf

Today, due to the high pace of our lives, we often don't have enough time to relax, meet with close friends, or devote just a couple of minutes to meditation.

The good news is there are great tools for organizing your daily schedule and carving out a few hours to do the things you love and care about. Usually, the daily planners have a few main sections: a field for your work schedule, a field for recording urgent tasks for the day and organizing your to-do lists, a field for personal notes, and many more additional blocks, such as a today menu, a block for checking water intake, top priorities of the day, etc.

The printables above have it all. Whatever approach you use to plan your day, these templates have you covered.

What is the printable daily planner template? This is a simple ready-to-print PDF file that contains a layout designed to help you schedule your appointments, prioritize them and manage a list of tasks that you need to get done during a day. You can print out the templates you like and use them to design your own daily planner. You can use separate printable planner pages to create your own planner.

Planning is efficient if you do it right. Moreover, it’s simple if you have the right tools for that. Just do a couple of steps to download and print the planner templates. With their help, you can make your own personal planner, edit pages, make your design and enjoy the daily planning.

Overall, it’s no wonder why millions of people are keen on using the printable planner templates instead of old-fashioned planners and notebooks. Unlike a classic notebook, a template is more flexible, simplified and can be customized easily – everything you need to get the job done.

Note that you can download free printable daily planner template of each day planner agenda. Download sample template free of charge. But if you want to get a high-resolution, watermark-free and editable PDF file, you need to get a premium version.

If you need daily, weekly, monthly calendar, menu planner or any other planners templates for 2023 and beyond, please use the search bar at the top to find a template you need. We've got the best planners for any need.

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Thank you so much for these resources. They're exactly what I need to organise and plan. I've been in need of such daily planners and have even tried designing one by myself but it wasn't really effective. But this helps a lot.

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Free Planner Printables

Planning pages.

Download and print our free printables to see which planner will work best for you. The daily and weekly page layouts below enable you to try our Flagship Daily Planner , Flagship Weekly Planner , Today & To-Do Planner , and A5 6-Ring Planner ! 

Get organized today with our free planning printables.

Free Daily Planner Page Printable

Free Mini Daily Planner Page Printable

Free Weekly Planner Printable

Free Daily, Weekly, and Monthly Planning Pages Printable

Free A5 Daily Planning Page Printable

Free Monthly Calendar View Printable

Goals and Priorities

Download and print our free worksheets designed to help you identify your goals, set your priorities, and reflect back on how you spent your time! 

Create a plan with our free printables.

Free 2024 Intentions Printable

Free Goal Setting Worksheet Printable

Free Core Values Worksheet Printable

Free Ideal Week Printable

Free Weekly Review Printable

Free Monthly Review Printable

Free Quarterly Review Printable

Free Monthly Goal Tracker Printable

Free Intentional Living Worksheet Printable

Free Goal Action Plan Printable

Free Project Planner Printable

Routines and Habits

Free Weekly Meal Planner Printable

Free Weekly Chore Chart Printable

Free Weekly Food And Exercise Log Printable

Free My Favorite Self-Care Habit Tracker Printable

Free Cleaning Schedule Printable

Free Daily Tasks Checklist Printable

Free Habit Tracker Printable

Getting Organized

Download and print our free worksheets and checklists designed to help you get more organized! From tracking bills and thank you notes to creating grocery and packing lists, our printables are here to help.

Get organized with our free printables.

Free Grocery List Printable

Free Packing Checklist for Vacation Printable

Free Birthday and Anniversary Calendar Printable

Free Brain Dump Worksheet Printable

Free Bill Tracker Printable

Free Expense Tracker Printable

Free Password Log Printable

Free Thank You Note Tracker Printable

Free 86 Lists for the Planner Obsessed Printable

Free Note-Taking Worksheet Printable

Free Time Blocking Schedule Printable

Free Daily Family Dashboard Printable

Free Student Success Planner Printable

Holiday Planning

Free Holiday Printable Kit

Free 2023 Holiday Prep + Plans Printable

Free Holiday Bucket List Printable

Free Entertaining Checklist Printable

Free Holiday Menu Planner Printable

Free Holiday Gift Ideas Printable

Free Making a List, Checking it Twice! Printable

For The Season Ahead

Free 2024 Calendar Printable

Free 2024 Bucket List Template Printable

Free Daily Gratitude Journal Printable

Free Date Night Bucket List Printable

Free Read, Watch, Listen Free Printable

Free Bucket List Printable for Fall Printable

Free Quick Fixes for When You Feel Overwhelmed Printable

Free Ultimate Planning Tips and Life Hacks Printable

Free 50 Best Practices Printable

Free 39 Ways to Treat, Fulfill, and Recharge Yourself Printable

Day Designer Free Planner Printables

Is your busy life filled with goals, projects and activities day designer free planner printables can help you manage the details,reduce stress and get more done with ease., we design the free planner printables to help you get more from life by guiding a thoughtful approach to work, self care, family, holidays, travel and more. the printables come in various formats - daily planner printables, weekly planner printables, and life organization printables. they are intended for a variety of life circumstances - and because these free printables can be downloaded at no cost, you can print whatever you need, whenever you need it., our hope is that the printables inspire joy and positivity as you plan your busy life. pausing to plan meals each week, use a packing checklist before travel, or track healthy habits will pay off when you feel more organized and in control of your life., each day designer printable is meticulously designed to add value to your life through organization. you life is unique and our free printables can help you design a life you love., start planning today with our free printables and find the perfect partner to navigate the vibrant canvas of your life, faqs about our free planner printables, what are the different options in your free printables collection, we offer a variety of formats in our free planner printables collection, including daily planner printables, weekly planner printables, goals and priorities, planning tips and life organization printables., can i print the planner printables on any size paper, absolutely our planner printables are designed to be printed on standard 8.5 x 11" paper. however, you can adjust your printer settings to print on your preferred paper size. make sure to check the print preview before printing to ensure the layout fits well., are the free planner printables customizable, while the design of the printables is fixed, how you use them is entirely up to you you can select the ones that fit best with your lifestyle and planning needs., can i use the planner printables for professional purposes, our free planner printables are intended for personal use only. they cannot be distributed among individuals or used for commercial purposes. they are designed to help you organize your personal and professional tasks more effectively., do i need to sign up or provide any personal details to download the free printables, our only requirement is to provide your email so that we can send you a copy of our free printable., learn more about planning:.

• Streamline Family Planning With Our Free Printable!
• What is Time Blocking? + Free Printable Template
• How to Reflect on Your Week + Free Printable
• How to Reflect on Your Month (With a Free Monthly Reflection Template)

Daily Planners in PDF Format

• Daily schedules (daily planners with times/hours)
• Other planners:  hourly   ·  weekly   ·  monthly   ·  quarterly   ·  yearly
• Calendars for 2023:  weekly   ·  monthly   ·  quarterly   ·  yearly
• Multi-year calendars:  split year   ·  school year   ·  academic year   ·  fiscal year   ·  two years   ·  three years
• Daily planner templates in other file formats:  Word   ·  Excel   ·  PDF

Daily planners in portrait orientation (20 templates)

Template 1: Daily planner portrait, pale red

• page orientation: portrait (vertical), 1 page
• activities planner on the left, to do list and notes on the right
• color scheme: pale red
• free to download, easily printable

Template 2: Daily planner portrait, pale purple

• to do list and notes on the left, activities planner on the right
• color scheme: pale purple

Template 3: Daily planner portrait, pale blue

• covers the 15 hour period from 8am to 11pm in 30-minute intervals
• activities planner on the left, top 3 task list, to do list and notes on the right
• color scheme: pale blue

Template 4: Daily planner portrait, mint

• today's focus, to do list and notes on the left, time column and activities planner on the right
• color scheme: mint

Template 5: Daily planner portrait, orange

• activities planner on the left, priorities list and to do list on the right, notes at the bottom
• color scheme: orange

Template 6: Daily planner portrait, pale purple

• schedule at the top, priorities list and to do list in the middle, notes at the bottom
• schedule divided into am and pm

Template 7: Daily planner portrait, yellow, grid lines

• schedule at the top, to do list in the middle, notes at the bottom
• color scheme: yellow

Template 8: Daily planner portrait, red line

• double red line separates time section from activities section
• time column and activities planner on the left, priorities list, to do list and notes on the right

Template 9: Classic daily planner portrait

• simple classic design
• planner on the left, to do list and notes on the right

Template 10: Day planner portrait

• time column and activity planner on the left, notes on the right
• color scheme: gray
• minimalist design

Template 11: Simple day planner portrait

• minimalist design, lined

Template 12: Simple day planner portrait, in rainbow colors

• in the colors of the rainbow

Template 13: Simple day planner portrait, gray

Template 14: 15-minute daily planning template portrait, for up to 3 people or days

• covers up to 14 hours of any period (fill in the hours of your choice in the time column on the left)
• 15-minute intervals
• headers left empty for flexibility - use it for up to 3 people, days, projects, categories or other classification of your choice
• no superfluous design elements - designed to maximize the available space on the sheet

Template 15: Cute daily routine planner portrait, in rainbow colors

• use it to plan a daily routine for kids, workout, exercise etc.

Template 16: 2-day planner portrait, days stacked

• page orientation: portrait (vertical)
• 2 days on 1 page (2D1P), days stacked

Template 17: 2-day planner portrait, days side by side

• 2 days on 1 page (2D1P), days side by side

Template 18: 3-day planner portrait, days stacked

• 3 days on 1 page (3D1P), days stacked

Template 19: 3-day box planner portrait, 3 boxes for each day

• box headings left empty for flexiblity - fill them with morning, afternoon, evening, the names of 3 people or whatever classification required

Template 20: 4-day planner portrait

• 4 days on 1 page (4D1P)

Daily planners in landscape orientation (6 templates)

Template 21: Daily planner landscape, pale red

• page orientation: landscape (horizontal), 1 page
• activities planner on the left, to do list in the middle, priorities and notes on the right

Template 22: Simple day planner landscape, 2 columns

• day divided into 2 columns

Template 23: 15-minute daily planning template landscape, for up to 4 people or days

• covers up to 11 hours of any period (fill in the hours of your choice in the time column on the left)
• headers left empty for flexibility - use it for up to 4 people, days, projects, categories or other classification of your choice

Template 24: 2-day plan landscape

• page orientation: landscape (horizontal)

Template 25: 3-day plan landscape

• 3 days on 1 page (3D1P), days side by side

Template 26: 4-day plan landscape

• 4 days on 1 page (4D1P), days side by side

• Planner templates

Daily Plan Templates

Simple daily plan templates available for download in pdf format. choose your perfect daily planner from dozens of layouts and designs to keep all your tasks and reminders in one place, stay on schedule, and get things done according to a plan..

• Daily Planner Templates
• Daily Schedule
• To Do Lists
• Task List Templates

Daily Planner Templates 5 in 1 Bundle

A Daily Planning Template is a great solution to get organized and prioritize every day correctly. When you start to manage your time competently, you are guaranteed to be able to cope with all tasks and realize yourself in any business.

• Week At A Glance
• One-Page Format
• Two-Page Format
• Weekly To Do Lists
• With Calendar
• Daily To Do Lists
• Fitness & Workout
• Family To Do Lists
• Habit Tracker
• Mood Trackers
• Work and Business
• Home & Family
• Chore Chart

Printable Weekly Planner Templates

Things that aren’t scheduled in daily schedule maker and planned in task planning tool rarely get done. Planning your weeks properly will make sure your dreams become a reality. 

At Bordio, we are avid schedule planners ourselves, and we know how hard it can be to find the tools that keep us productive and organized.

Today we are sharing a selection of free printable weekly planner templates that will empower you to achieve more and deal with tasks, chores, and appointments more easily. 

Why planning your weeks is important

Planning time is a great yet often underestimated instrument for living a better life. 

What stands between us and our goals is usually the lack of action. Sometimes the goals are so big that we don’t know where to start and simply give up. Other times, it’s the absence of a plan and structure that prevents us from getting to where we want.

Whatever circumstances you find yourself in, spending time to plan your day ahead and create a roadmap will make a huge difference.

People who plan, especially using time management software , enjoy many benefits that result from this process, for example:

• Feel like they have more time during the day.
• Pursue hobbies and pet projects.
• Have a healthy work-life balance.
• Achieve their goals (and do it faster).
• Experience less stress and anxiety.

Download blank weekly planner templates with extra sections

Our designer printable weekly templates are not only useful but also pleasant to work with. 

They feature sections, such as goals, to-dos, and priorities, to complement your weekly planning and make it more efficient. With this free weekly planner template, you will not forget about an important event coming up and will have plenty of time to work on all tasks. 

Tip: If you’re looking for a free monthly calendar planner or a daily planner , check them out on Bordio’s website, where you will find many online calendar planner options.

Digital weekly planners

This article is all about free printable weekly planner templates, but have you considered a digital weekly planner ? 

We don’t believe in people being either paper or digital-only. Some things work better on paper, others fit nicely on a screen. What we suggest is to use Bordio’s free virtual planner solution for extensive planning, goal setting, and brain dumping your tasks. Then take the printable weekly planner and use it to highlight top-priority tasks, track healthy habits, set weekly goals, and keep up with meetings and appointments. 

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You can have your master plan all detailed in the digital solution and then target specific elements of it with the printable planner.

Here is why digital weekly planners are awesome:

• They never run out of space – write as many notes and make them as lengthy as you want.
• Made a mistake? No worries! Delete anything that doesn’t make sense with a couple of clicks.
• Take them anywhere with you. You already carry your smartphone with you everywhere, which means that your digital planner is always with you too. Forget about bulky paper planners and tearing them apart.
• Collaborate easily. Whether it’s a work project or a personal endeavor, you can share your plans, goals, and achievements with anyone anytime – just copy your notes and send them across.

Download minimalist weekly planner templates

The following weekly templates are perfect for someone looking for a minimalist weekly planner with a strong focus on the tasks for the day.

With these free weekly schedule templates, there are no additional sections for goals, habits, or anything else. Download one or several and start planning away!

Download horizontal weekly planner templates

Up until now, all the PDF planner templates we provided were vertical. Here is the selection of horizontal weekly planners. 

The well-thought-out layout makes it easy to scan through the entire week. All important things are highlighted. With these free printables, you will remember everything you need to do during the week.

Download hourly weekly planner templates

If you are a busy bee with tons of daily and weekly tasks, you know too well how easy it is to mess up and lose a task or two in the chaos of life. Free hourly planners will help you prioritize the things you need to do first by placing them strategically.

Every weekly hourly planner is undated and is broken into one-hour intervals, so you can start working with it whenever you prefer. 

Tip: Find out your peak productivity hours and schedule top-priority stuff during those time slots. To identify those best hours, watch yourself for a couple of weeks and note when you feel most motivated and during what hours of the day you seem to be very efficient. Many people find that early mornings are the best for deep focused work, while others enjoy the quiet hours in the evening. Don’t follow anyone’s example, though. Make sure that you find your peak work hours, no matter how inspiring someone else can be with their routine.

Planning tips: making the most of your weekly planner template

Congratulations! You’ve downloaded your weekly schedule planner and are ready to seize the day. But before you do that, have a quick look at our five tips that will help you make the most of your planning sessions with the weekly calendar template.

#1 Start with a brain dump

A brain dump is a practice when you take a piece of paper or open a waiting list in your Bordio online to-do list app and write down all your ideas, thoughts, goals, dreams, tasks, and obligations.

The key is to do this for every area of your life and try to really write down everything. The goal here is to literally dump everything out of your brain and save it up somewhere.

This practice is a great way to reduce stress and anxiety, but also helps you become more accountable and achieve your goals faster. When we have hundreds of things on our minds, we struggle with remembering them all and either forget something or get really frustrated. Both outcomes are not great for us.

Once you have the full list, go through it and see what tasks should be worked on in the near future and schedule them. Also, check if something can be delegated or even removed from the list.

For example, if you’ve planned to study French for seven years but haven’t started yet – perhaps it’s not something that you really want to do after all.

As for the rest of the tasks, go back to the list as often as you’d like or once a week to check if any of the tasks there can be scheduled into the upcoming week. So you always can use online schedule calendar makers to plan comfortably.

#2 Prioritise the tasks you have for the current or following week

It helps to set up weekly goals and prioritize your tasks with those goals in mind. For example, your main goal for the year can be to launch a lifestyle YouTube channel and reach 100K subscribers, but if your final exams start next week, then your weekly tasks should probably center around studying, and not filming and editing videos.

To start, think back about all your commitments and their deadlines. Select the tasks that have to be done to complete everything. Then look through the list of those tasks and identify top and bottom priorities.

Tip: When prioritizing, consider the estimated time it takes to finish tasks. If there are four tasks that have medium importance but only take 20-30 minutes each, you might choose to sort some of them out before starting with the 8-hour study session for one of the university subjects.

#3 Work with top-priority tasks

Top priority tasks should always be completed within the deadline or as close to it as possible.

Theoretically, we all understand that the higher the priority, the more focus on it you should have. However, urgent last-minute things come up and take up our time, leaving our top priorities undone.

If you don’t pay attention, it’s easy to find yourself lost with seemingly many things done, but nothing truly important accomplished. Make sure you consciously try to work on the most important things before dealing with anything else.

If you struggle with key tasks, do some extra work to ease it up for you:

• Break large tasks into smaller ones or create subtasks.
• Identify dependencies between tasks and subtasks.
• Plan your work (with dependencies in mind) in a way that there is minimal downtime.
• See if you need more information or help from someone else to progress with the task and be proactive about it.

You won’t be able to focus on key priorities only 100% of the time and that’s okay. Just make sure you pay attention to this and do your best to minimize the busy work that doesn’t generate that much value but makes you feel like you’re doing something.

#4 Always schedule key priority tasks first

Our energy is not endless, so when you list your daily activities in the weekly planner, it makes sense to start with the key priority tasks first, while you’re still motivated and productive.

Put crucial tasks on top of your list and then allocate urgent stuff. When something is urgent, we often confuse it with the most important work. However, more often than not, urgent tasks are not important at all long-term.

Tip: As you reach the non-important and non-urgent tasks on your weekly planner, see if you can outsource them. If we pay too much attention to such tasks, we risk never getting the top stuff done. 

#5 Don’t over plan your days

It’s good to be ambitious, but if you try too hard and overdo it, you have a good risk of falling into procrastination and self-deprecating.

Having too much to do to the point where you know you won’t be able to accomplish everything is not fun.

Many successful people with a busy schedule swear by the top-3 rule, where they set themselves three critical tasks for the day that they absolutely must complete. Once those are out of the way, they are free to pick anything from their to-do list to work on.

That way, they get the work done, feel accomplished, and have the energy to work on less critical stuff too. 

Final thoughts: the role of planning in productivity

Productivity has become a buzzword over the last couple of decades, with millions of people striving to become better with their time and more productive as a countermeasure to the seemingly ever-increasing speed of life. 

Although being productive and organized is very desirable, many still fail to achieve their goals and targets. There are many reasons why that can happen, but we believe that not using the right tools is one of the greatest obstacles on the way to success. 

You won’t be saved by printable weekly planners alone, but they will contribute greatly to your progress if you use them regularly. 

Planning allows you to create a framework – a structure that you can rely on. James Clear has famously said in his best-selling book Atomic Habits: “You don’t rise to the level of your goals. You fall to the level of your systems”. 

A system will help you get through the tough times when motivation doesn’t work. And the system starts with planning. 

Check our latest templates

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Daily planner template

Hourly Planner | Daily Planner | Weekly Planner | Monthly Planner | Yearly Planner

Distractions are everywhere. If you don’t plan your day you will be less productive, miss important tasks, and have a more chaotic and stressful day. To get the most out of your day, either download a ready-made blank daily planner template or create beautiful custom daily planners with our free online planner maker.

Document : Word, Google Docs, Fillable PDF, or Excel.

Scroll down to see the templates below.

Online Planner Designer : add any border, any combination of planner inserts, stickers, titles, or images.

Customized Planner Maker: select the items you want to include and your PDF planner is instantly created for you.

Daily Planner Maker

If you prefer your planner to be in BuJo style then see the bullet journal daily spread .

We also offer a blank planner in MS Word, Google Docs, or a typeable PDF format.

Blank Daily Calendar

Either select a ready-made template below or use our free online quiz to customize your daily planner to your specific needs. Please note that the planner maker produces a PDF file so if you prefer MS Word or Google Docs then scroll down below.

Daily Schedule Template

The following templates include a daily schedule to break your day up. If you want to focus on your morning specifically then see our morning routine schedule maker. If you want to break up your day into blocks to improve your productivity then see our free time blocking or time boxing templates. We also have a free productivity planner and a Pomodoro planner .

Word | Typeable PDF | Image | Google Docs

• Sunday Start: Image | PDF   | Edit the Titles
• Monday Start: Image | PDF  | Edit the Titles

• Sunday Start: Image | PDF  | Edit the Titles

• Sunday Start: Image | PDF | Edit the Titles
• Monday Start: Image | PDF | Edit the Titles

Daily Calendar Template

It has space for a daily schedule, mood, to-do list, notes, meals, hydration (8 glasses of water), gratitude list , and reflection.

Word | Editable PDF | Image | Google Docs

This daily calendar printable has space to add the date on each planner page. You can also mark the day and month.

If you want to make journaling a part of your daily routine then this daily journal is for you!

Image | Typeable PDF

Eat the Frog

If you use the “ Eat the Frog ” productivity method then you might find this template useful. We also offer a free Eat The Frog planner.

Image | Typeable PDF | Word

Our free daily planner template is totally customizable. Create your own personal planner by selecting a border and choosing the widgets that will appear on your planner. You can either start from scratch or customize one of the sample templates. Print each of your planner pages in a different format or make a few copies of the same template. Whatever works for you. You can add any border or background with a click of your mouse or leave the planner blank. You can also select a blank planner in Word or PDF format.

Customize and Print

With our planner app, you can select any template, change the border, and change or move the widgets around if you wish. Edit the text or add more text. Here are some sample daily to-do planner templates but since you can choose any task list template and any widget, the possibilities are endless.

To download the planner in PDF format, select download and then click on PDF.

Why keep a daily planner?

Keeping a daily planner helps you prioritize your time and focus on what you need to get done. When you plan ahead, you define your goals and the steps that you need to take to reach those goals. However, when you don’t plan your day, you get less done or land up doing things that don’t get you anywhere.

Why use a printable daily planner and not an app?

There are so many productivity apps out there and some of them are excellent. The problem with these apps is that you use them on your computer or mobile phone. Both devices are full of distractions and make it difficult to focus on what matters. When you use a daily planner printable, you disconnect from those distractions and focus. It is a lot more productive.

Handwriting activates the brain more than typing. When you write things down, you are more focused than when you type.

Because it takes a little longer to write something than to type it, you are forced to spend a moment deciding if it is worth your time. If a task isn’t worth writing down then it isn’t worth wasting your time doing it.

When should you prepare your daily schedule printable?

Try to set up your daily organizer the night before or early that morning . This will ensure that you plan your day and don’t go through it on autopilot. Planning your day will ensure that you spend time on the things that matter and don’t waste time on those that don’t. Anyone can fill up their to-do list with things to do each day but your goal is to define the things you want or need to spend your time on. Before you add a task to your daily schedule template, take a moment to consider if it is worth your time.

Planning your day beforehand also gives you an opportunity to schedule the important things and not only the urgent ones . The urgent items make it to my checklist without me thinking. The important items get added during my daily reflection when I spend some time thinking about my priorities and long-term goals.

If you are not sure what the difference between urgent and important is then see the Covey time management matrix .

What to include in your daily planner template?

If you are using the online planner designer , you can add each of the following widgets to your printable planner. Feel free to drag them anywhere. You can also make each widget as big or small as you want. Fit as many as you want on one page. If you are taking the online quiz to create your personalized planner then the following widgets will be included depending on the priorities you choose. Not sure which one is for you? Try them both! They are both free!

Most people agree that you should include a list of things to do but which tasks should you include in your daily to-do list?

Many people think the more tasks you get done the more productive you are. This isn’t necessarily true. The question you should be asking before you write a task on your list of things to do is “is this task worth my time”? Will it bring me closer to my goals? Will completing it make me or someone I care about happy? You might have 20 tasks required to complete a project only to find that the entire project was a waste of time. It didn’t make you feel happy and didn’t give you any sense of accomplishment. Your time and energy are both limited resources. You want to spend them on things that matter. So, each time you add a task to your checklist, take a moment to ask yourself if it matters or if it will bring you closer to something that matters.

Try to set up to three tasks that you must get done each day. Make sure you avoid distractions until you get those three things done.

Your daily task planner should only include the things that you need to get done that day. In addition, make another to-do list for other tasks that you will do another day. Your to-do list should also include things you want to get done to reach your long-term goals. It is important to spend time defining your goals to ensure that you don’t waste time reaching them only to find that it isn’t really what you wanted to achieve. When you are sure that your goals will bring you to a place you want to reach, then start outlining the steps you will need to take to reach them. See how to set goals .

Productivity

One of the main purposes of a planner is productivity. Your goal might not necessarily be to get more done. You might simply want to spend less time getting things done so that you can have more free time to spend on the things you find meaningful. On this page, you will find many planners that will keep you productive among other things. If you want a planner dedicated to productivity then see our free productivity planner .

Daily reflection

At the end of the day, spend a few moments scanning your list of tasks. Which ones did you complete? How did it make you feel? Why did you not complete some tasks? Do they really need to be on your list? If you didn’t get them done, try to understand why? Should they really be on your list? If yes, how can you motivate yourself to get them done? Take a few moments to congratulate yourself for the things you did get done.

Did you spend time on both professional and personal goals? Since I love my job so much, I often find myself spending too much time working and not enough time on myself. I find that spending time for daily reflection each day, forces me to focus on myself and how I feel.

Some of the planner templates have space for daily reflection. Even if you choose a template that doesn’t you can still add it. You can use templates as-is but you can also customize them by adding additional widgets to them with our free planner maker.

During your daily reflection time, you might also want to add something to your daily gratitude list. If you don’t add a dedicated gratitude list to your custom daily planner template, then you can use the daily reflection section for this.

Gratitude List

Each day, find at least two things that you are grateful for. Try not to repeat things you have already included in your list. In the beginning, you will write the most common and obvious things to be thankful for such as health, family, friends, home, job, etc. You probably don’t even have to think to list at least 10 things. When you run out of the basic things you will have to start analyzing your life and being more creative. It will force you to start thinking about what you have and what you should appreciate. You will need to be more present and mindful. See things to be grateful for .

During your daily reflection, you can add the things in your gratitude section to your gratitude list if you keep one. This list includes all the things you are thankful for. Keeping a daily gratitude log and a longer list will ensure that you spend time appreciating what you have each day.

See the benefits of gratitude .

Hourly schedule

Should you include an hourly schedule in your daily planner pages? People with scheduled meetings will probably always want to include a daily schedule in their planner template. It will enable them to schedule their meetings and appointments each day. However, even those who do not have any scheduled meetings will benefit from a time schedule. When you have the whole day to do something with no commitments, you might find that you get less done. I know that when I have a busy schedule, I am more likely to exercise than when I am free all day. Why? Because when I know I will be busy all day, I schedule my exercise beforehand and make sure it happens. I often realize that if I don’t work out first thing in the morning, then I won’t work out that day so I do it. However, when I don’t schedule a workout then I put it off all day and it usually just doesn’t happen.

Use an hourly schedule template to plan your day ahead of time hour by hour. Schedule all of the things you want to do that day. Add workout sessions, yoga or meditation, meetings, work schedule, appointments, and any tasks you want to get done. You will find that you get a lot more done! See hourly planner .

You might also want to try time blocking or time boxing .

When you are trying to eat healthy food or stick to a certain diet, then adding a meal plan will increase your chances of success. Planning each meal ahead of time will increase the probability that you eat what you intended to eat each day. When you don’t have the food that you wanted to eat available then you might land up eating junk food that is always readily available. Motivation is often at its highest in the morning so use this time to plan ahead. See our free meal plan template if you prefer a full-page meal plan instead of including it in your planner.

Water Intake

Most people don’t drink enough water. Including a water tracker in your planner will most likely increase your daily water intake.

Journal/Notes

Allocating a section for notes or journaling enables you to write down thoughts throughout the day. This brain dump frees your mind and enables you to focus on things that are important. When you are trying to remember things all day, your brain gets clogged with unimportant information. Our brains are designed for processing information and not for storing information.

Recording important information throughout the day can be useful when you least expect it. Some information is difficult to recall. When you jot down some important things throughout the day, you can access them in the future. For example, if I asked you what you had for lunch 3 days ago, chances are you don’t remember. However, if you break out in a rash and want to know if it is caused by something you ate, you can scan your notes and recall what you ate. This is just one example, but recording events can often be helpful. There is no reason to write long journal entries every day but a short note can help you when you least expect it to.

There are many benefits of journaling such as stress reduction, organizing your thoughts, and improving your mood and overall well-being. Not everyone has time to keep a journal and use it every day. However, dedicating a small space for notes on your daily planner template might be all you need. You can use it throughout the day or during your daily reflection. Write about what happened throughout the day, what you did, how you felt, what bothered you, etc.

We also offer free journal templates if you want to focus on journaling.

Motivational Quotes

There is an option to add ready-made motivational quotes such as planning quotes or goal quotes to your planner with our free planner app. You can, of course, simply type a quote if you don’t see it in the quote gallery. Quotes are motivational and inspiring. They can boost your confidence and uplift your spirit.

I love to include a monthly calendar on my daily calendar template. With our free daily schedule maker, you can insert a weekly, monthly, or yearly calendar with one click of your mouse. The daily calendar printable shows you the entire month, which is very helpful when you have a deadline. If you print many copies of your template, then make sure you use them during the specific period. You don’t want to land up with planner pages for 2023 that are not relevant anymore in 2024. Undated planners can be printed in bulk since they always stay relevant.

Mood Tracker

Some people like to track their mood on a daily basis. We offer mood trackers that you can add and mark your mood each day. You can write about your mood in the journal or note section if you add one. If you take the online quiz to create your custom planner then there is an option to add a cute mood tracker to your planner.

In what format can you download calendars and planners?

• If you use the online planner maker , can download your free printable daily planner template in the following formats: PDF, jpeg, PNG, or SVG.
• If you select a document (see above), you can download it in Word, Excel, Google Docs, or a fillable PDF.
• If you use the online quiz you can download it in PDF or print it.

We strive to offer the best customizable planner available, so if you have any suggestions for improvement, then please leave a comment.

The Emergent Task Planner™

Remembering what’s important as stuff happens.

The Emergent Task Planner (ETP) is a paper-based daily planning sheet designed to keep you focused in the face of chaos. Start the day by declaring what you want to get done, and the ETP helps you stick to the plan by with task, time, and scheduling support.

Because it’s paper, it’s easy to keep your task list in view without fiddling with computer screens. Portable and always-on, with ample space for note taking, the ETP is designed to make your day more productive by serving as an anchor for your mind.

You can download the free versions to print-out at home and try it out. There are also pre-printed pads, sticky notes, and notebook versions of the ETP available on Amazon USA.

Elements of Productivity

The ETP is designed around three ideas:

• Focus – A small set of important tasks is more likely to get done.
• Assessment – Estimating and tracking task time helps you allocate your time more effectively.
• Time Visualization – There are only so many hours in the day. By showing you the time you have left, you can see whether your planning is realistic or not.

The ETP, refined continuously since 2006, is designed to meet several usability goals:

• Fits on a single piece of paper for easy portability and archiving.
• Highly-tuned visual design helps find what you are looking for rapidly.
• Encouraging language helps keep expectations realistic to lower stress.

How to Use It

• Write-in the date and hours of the day at the top and left-side of the form with your favorite pen.
• Write-in three tasks you want to do, more if you are feeling optimistic!
• Block-out the time to do them in the day grid on the left.
• Keep notes of interruptions and unplanned tasks as necessary.
• Review at end of day, and prioritize what’s left for tomorrow .

You don’t have to use the Emergent Task Planner exactly this way, of course. Its main purpose is to keep you grounded about your time and tasks.

Remember, it’s a challenge to get even one thing done on purpose when working with other people! Use these sheets to get a handle on where the time is going.

More Information

The first version of the ETP was posted in September 2006. For a historical overview of its development, read the original post . Enjoy!

ETP Downloads

You may use these forms for personal use. If you would like to use them in a small company setting, please contact me via Twitter for a license.

ETP01 Color PDFs

Tip: To download the PDFs to your computer, right-click (control-click on Macs) the links and choose "Save Link As..."

ETP01 Black & White PDFs

Adobe Acrobat Reader is recommended for printing. The built-in "Mac OS X Preview" and "Chrome Browser" PDF viewers do not always draw dotted lines correctly.

Pre-Printed Versions

PLEASE NOTE: Amazon USA is ONLY site offering the ETP directly from me . Listings in other countries are being sold by resellers who are marking-up the price.

Daily Journal Version

A lovely 365-page dated print-it-yourself PDF is available on my Shopify Store .

Half Size Version

Half-sized versions templates for making a half-sized journal.

Related Projects

The Compact Calendar 2023-2024

NaNoWriMo 2023 Word Counting Calendar

The Mini Emergent Task Planner