sample of project management assignment

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How to Write a Comprehensive Project Management Plan [+ Examples]

By Midori Nediger , Jul 05, 2023

Have you ever been part of a project that didn’t go as planned?

It doesn’t feel good.

Wasted time, wasted resources. It’s pretty frustrating for everyone involved.

That’s why it’s so important to create a comprehensive project management plan  before your project gets off the ground.

In this guide, we’ll explore how to create and design a successful project management plan.

We’ll also showcase easy-to-customize project plan templates you can create today with our user-friendly drag-and-drop editor. Let’s get started!

What is a project management plan?

A project management plan is a formal document that defines how a project is going to be carried out. It outlines the scope, goals, budget, timeline, and deliverables of a project, and it’s essential for keeping a project on track.

You write a project plan  during the project planning stage of the  project life cycle , and it must be approved by stakeholders before a project can move on the execution stage.

If some of these terms are new to you, you can get up to speed with this post on project management terms . 

This means your project plan must be engaging, organized, and thorough enough to gain the support of your stakeholders.

Further Reading : New to project management? Read our blog post on the 4 stages of the project life cycle .

The importance of a project management plan

A well-developed project management plan sets the foundation for a successful project by providing a roadmap that guides the project team toward successful project completion. A good project management plan can ensure that:

• Project objectives and goals are clearly defined and understood
• Project scope is effectively managed
• Resources are allocated efficiently to maximize productivity and minimize waste
• Risks are identified, assessed and mitigated
• Project tasks and activities are well-organized and executed in a timely manner.
• Communication among team members , stakeholders and project sponsors is effective and transparent
• Changes to the project are properly evaluated, approved and implemented
• Lessons learned and best practices are documented for future reference and improvement
• Stakeholders are engaged and satisfied with the project outcomes
• The project is delivered within the specified timeline, budget and quality standards

What are the 5 stages of a project management plan?

The Project Management Institute (PMI) outlines five key stages of the project management plan, which are commonly known as the project management process groups. These stages provide a framework for managing projects effectively. The five stages are as follows:

Initiation: This is the first stage of the project management plan. It involves identifying and defining the project’s purpose, objectives and scope.

Planning: In the planning stage, detailed plans are developed to guide the execution and control of the project. This includes defining project deliverables, developing a project schedule, estimating resources and costs, identifying risks and creating a comprehensive project management plan.

Execution: The execution stage involves putting the project plan into action. Project tasks are performed, resources are allocated and project team members work towards achieving project objectives.

Monitoring and Control: During this stage, project progress is regularly monitored and actual performance is compared against planned performance. Key performance indicators (KPIs) are tracked, and necessary adjustments are made to keep the project on track. This stage involves assessing risks, addressing issues and changes and ensuring that project objectives are being met.

Closure: The closure stage marks the end of the project. It involves finalizing all project activities, completing any remaining deliverables, obtaining client or stakeholder approval,and formally closing out the project. Lessons learned are documented and a project review is conducted to identify areas for improvement in future projects.

It’s important to note that these stages are iterative, and project management is often an ongoing process. Throughout the project lifecycle, project managers may need to revisit and adjust plans based on changing circumstances and new information.

What are the 7 components of a project management plan

Before you start assembling your own plan, you should be familiar with the main components of a typical project plan .

A project management plan should include the following sections:

• Executive Summary: A short description of the contents of the report
• Project Scope & Deliverables: An outline of the boundaries of the project, and a description of how the project will be broken down into measurable deliverables
• Project Schedule: A high-level view of project tasks and milestones ( Gantt charts are handy for this)
• Project Resources: The budget, personnel, and other resources required to meet project goals
• Risk and Issue Management Plan: A list of factors that could derail the project and a plan for how issues will be identified, addressed, and controlled
• Communication Management Plan: A plan for how team and stakeholder communication will be handled over the course of the project
• Cost and Quality Management Plan: This section encompasses the project’s budget, cost estimation,and cost control mechanisms. It also includes quality assurance and control measures as well as any testing or verification activities to be performed.

Basically, a project plan should tell stakeholders what needs to get done, how it will get done, and when it will get done.

That said, one size doesn’t fit all. Every project management plan must be tailored to the specific industry and circumstances of the project. You can use a project management app for smoother project planning.

For example, this marketing plan looks client facing. It is tailored to sell the client on the agency:

Whereas this commercial development plan focuses on specific objectives and a detailed timeline:

With those basics out of the way, let’s get into some tips for creating a project management plan that’s as engaging as it is professional.

Further Reading : If you’re looking to create a proposal, read our in-depth business proposal guide. Then try our job proposal templates or business proposal templates .

5 things you need to know before creating a project management plan

Before diving into creating a project management plan, it is crucial to have a clear understanding of the project objectives and the expectations of stakeholders involved.

Without a firm grasp of these fundamental elements, your project may face significant challenges or fail to deliver the desired outcomes.

Here are key points to consider when creating a project management plan:

• Project Objectives: Clearly understand the project objectives and what you want to achieve. Identify the desired outcomes, deliverables and the purpose of the project.
• Scope of the Project: Determine the boundaries and extent of the project. Define what is included and excluded to ensure clarity and prevent scope creep .
• Stakeholders: Identify all stakeholders who will be impacted by or have an interest in the project. Understand their needs, expectations and level of involvement.
• Resources: Assess the resources required to execute the project successfully. This includes human resources, budget, equipment and materials. Determine their availability and allocation.
• Risks and Constraints: Identify potential risks, uncertainties and constraints that may affect the project. Understand the challenges, limitations and potential obstacles that need to be addressed.

Now that you have these key areas identified, let’s get started with creating your project plan!

How do you write a project plan?

A well-structured project plan serves as a roadmap for successful project execution. It provides clarity, direction and a foundation for effective project management. Whether you’re embarking on a small-scale endeavor or a large-scale initiative, crafting a project plan is crucial for achieving your objectives.

To write a successful project plan, follow these 5 steps below to create an effective project plan that serves as a valuable tool for project management:

1. Highlight the key elements of your project plan in an executive summary  

An executive summary is a brief description of the key contents of a project plan .

I t’s usually the first thing stakeholders will read, and it should act like a Cliff’s-notes version of the whole plan.

It might touch on a project’s value proposition, goals, deliverables, and important milestones, but it has to be concise (it is a summary, after all). First, make sure you develop a proof of concept .

In this example, an executive summary can be broken into columns to contrast the existing problem with the project solution:

The two-column format with clear headers helps break up the information, making it extremely easy to read at a glance.

Here’s another example of a project management plan executive summary. This one visually highlights key takeaways with big fonts and helpful icons:

In this case, the highlighted facts and figures are particularly easy to scan (which is sure to make your stakeholders happy).

But your executive summary won’t always be so simple.

For larger projects, your executive summary will be longer and more detailed.

This project management plan template has a text-heavy executive summary, though the bold headers and different background colors keep it from looking overwhelming:

It’s also a good idea to divide it up into sections, with a dedicated header for each section:

Regardless of how you organize your executive summary, it should give your stakeholders a preview of what’s to come in the rest of the project management plan.

2. Plot your project schedule visually with a Gantt chart

A carefully planned project schedule is key to the success of any project. Without one, your project will likely crumble into a mess of missed deadlines, poor team management, and scope creep.

Luckily, project planning tools like Gantt charts and project timelines make creating your project schedule easy. You can visually plot each project task, add major milestones, then look for any dependencies or conflicts that you haven’t accounted for.

For example, this Gantt chart template outlines high-level project activities over the course of an entire quarter, with tasks color-coded by team:

A high-level roadmap like the one above is probably sufficient for your project management plan. Every team will be able to refer back to this timeline throughout the project to make sure they’re on track.

But before project kickoff, you’ll need to dig in and break down project responsibilities by individual team member, like in this Gantt chart example:

In the later execution and monitoring phases of the project, you’ll thank yourself for creating a detailed visual roadmap that you can track and adjust as things change.

You can also use a project management tool to keep your team organized.

Further Reading:   Our post featuring  Gantt chart examples  and more tips on how to use them for project management.

3. Clarify the structure of your project team with a team org chart

One of the hardest aspects of project planning is assembling a team and aligning them to the project vision.

And aligning your team is all about communication–communicating the project goals, communicating stakeholder requests, communicating the rationale behind big decisions…the list goes on.

This is where good project documentation is crucial! You need to create documents that your team and your stakeholders can access when they have questions or need guidance.

One easy thing to document visually is the structure of your team, with an organizational chart like this one:

In an organizational chart you should include some basic information like team hierarchy and team member contact information. That way your stakeholders have all of the information they need at their fingertips.

But in addition to that, you can indicate the high-level responsibilities of each team member and the channels of communication within the team (so your team knows exactly what they’re accountable for).

Here’s another simple organizational structure template that you can use as a starting point:

Create an organizational chart with our organizational chart maker .

4. organize project risk factors in a risk breakdown structure.

A big part of project planning is identifying the factors that are likely to derail your project, and coming up with plans and process to deal with those factors. This is generally referred to as risk management .

The first step in coming up with a risk management plan is to list all of the factors at play, which is where a risk breakdown structure comes in handy. A risk breakdown structure is a hierarchical representation of project risks, organized by category.

This risk breakdown structure template, for example, shows project risk broken down into technical risk, management risk, and external risk:

Once you’ve constructed your risk breakdown structure, you’ll be ready to do a deep dive into each risk (to assess and plan for any triggers and outcomes).

Streamline your workflow with business process management software .

5. plan ahead: create project status reports to communicate progress to stakeholders.

As I mentioned earlier, communication is fundamental in any project.

But even so, something that’s often overlooked by project managers is a communication management plan–a plan for how the project team is going to communicate with project stakeholders . Too often, project communication defaults to ad-hoc emails or last-minute meetings.

You can avoid this by planning ahead. Start with a project kickoff meeting and include a project status report template as part of your communication plan.

Here’s an example of a simple project status report that you might send to stakeholders on a weekly basis:

This type of report is invaluable for communicating updates on project progress. It shows what you’ve accomplished in a clear, consistent format, which can help flag issues before they arise, build trust with your stakeholders , and makes it easy to reflect on project performance once you’ve reached your goals.

You might also want to include a broader status report for bigger updates on a monthly or quarterly basis, like this one:

The above template allows you to inform stakeholders of more major updates like new budget requirements, revised completion dates, and project performance ratings.

You can even include visualization of up-to-date project milestones, like this example below:

Want more tips on creating visuals to enhance your communications? Read our visual communication guide for businesses . 

Project management plan examples

A project management plan is probably the most important deliverable your stakeholders will receive from you (besides the project itself).

It holds all of the information that stakeholders will use to determine whether your project moves forward or gets kicked to the curb.

That’s why it’s a good idea to start with a project management plan template. Using a template can help you organize your information logically and ensure it’s engaging enough to hold your stakeholders’ attention.

Construction bid proposal template

Your construction bid proposal is probably competing against several other bidders. So, it’s important to get it right.

Start with a meticulous project overview, like in the second page of this template:

Though you may think this project will be similar to others you’ve done in the past, it’s important to nail the details.

This will also help you understand the scope of work so you can estimate costs properly and arrive at a quote that’s neither too high or low. Ontario Construction News has great advice on this process.

Simple project management plan template

This simple project management plan template that clearly lays out all of the information your stakeholders will need:

Simple project management communication plan template

A key part of project management is making sure everyone’s in the loop. A project communication plan ensures everyone knows how, where, who and when the team will communicate during the course of the project. Also construction scheduling is a critical aspect of the project management plan as it helps to ensure that all necessary tasks are completed within the allocated time frame and budget.

The key is to figure out what kind of communications is valuable to stakeholders and what is simply overwhelming and won’t lead to better decisions.

This template clearly outlines all of these factors to help manage expectations and eliminate confusion about what will get communicated and when:

Commercial development project plan template

The below project management plan template is simple and minimal, but still uses a unique layout and simple visuals to create an easy-to-read, scannable project overview.

This template is perfect for building or construction management , or any technical projects:

When picking a project plan template, look for one that’s flexible enough to accommodate any changes your stakeholders might request before they’ll approve the project. You never know what might change in the early planning stages of the project! You can also use project management tools to help you with your planning!

The takeaway: project plan best practices

• Use headers, columns, and highlights to make your executive summary easy to read
• Plot your project schedule with a Gantt chart (with tasks color-coded by department or team member)
• Use visuals like organizational charts and risk breakdown structures to communicate across your team and with stakeholders
• Pick a flexible template that you can update to align with stakeholder requests

Project Management Plan: Samples, Examples & Free Template

Learn how to create a project management plan that actually works and ensures you get your project over the line on time and on budget, with samples and examples

Table of Contents

What is a project management plan, what is a project management plan used for, what are the main elements of a project plan, how to write a project management plan, sample project management plan outline, using our project management plan template to build your project plan, project management plan: faq's.

A project management plan is a comprehensive document that outlines how a project will be executed, monitored, controlled and closed. For project managers and their teams, it's the ultimate toolkit for achieving their objectives while managing day-to-day pressures such as time, cost, scope, resourcing and risk. This guide outlines what a project management plan is used for, why it's important , and offers a step-by-step guide on how to make one that actually works.

Your project plan document is where you go deep on the ins, outs, overs, and unders of your project. It's where you break this vision down into the day-to-day execution of your project, covering everything you need to do to reach your project goals.

A detailed project plan will plot out everything from timelines to budget, resourcing to deliverables, and more, giving you a blueprint of what needs to be done (and when) that you can use to guide — and assess — your project.

The key components of a project management plan are:

Project Objectives

Scope Statement

Schedule Management

Cost Management

Resource Management

Communication Plan

Stakeholder Management

Procurement Management

Closure Criteria

Project Organization

Ready to get down to business? Here are 5 key things you need to do when writing a project plan.

1. Identify the baselines for your project

Before you begin writing a project plan, you need to make sure you have the basics down. Start by identifying the baselines for the project’s scope, schedule and cost, as the rest of your project planning will need to fit in around those constraints.

As mentioned above, these baselines should already be roughly outlined in your project charter — but here’s where you really start to map them out and create accurate estimates. And the more detailed, the better, because these are what you’ll be using for comparison to measure how your project performs.

2. Identify your project dependencies

Or in other words, ask yourself: what needs to happen before this other thing can happen? Identifying your project dependencies at the outset of your project means you can plan your timelines more efficiently, spot potential blockers, and ensure that you avoid unnecessary delays.

3. Identify project stakeholders

You’ll already have done the groundwork for this in your stakeholder analysis, but as you flesh out your project management plan and think through the phases of your project in more detail, you’ll likely start to find more project stakeholders at each phase.

Now is also a good time to go deeper on which stakeholders need to be informed and involved at which stages, for a more comprehensive stakeholder management plan you can use at each phase of your project.

4. Identify project milestones

What are the key markers of your project’s progress? It can be a concrete deliverable, the end of a phase in a stage-gate process — whatever milestones make sense to you, breaking your project down into manageable chunks, each with a defined goal, helps to keep the team motivated, allows you to celebrate each achievement, and signposts how the overall progress is coming along.  Learn more about using Milestones here .

5. Identify who’s responsible for what

Once you start to get a big-picture understanding of the work that’s needed and the resources you have to complete it, you can start deciding who should do what. Giving each item an owner is essential to getting things done. No more “oh, was I supposed to do that?” — once you identify who’s responsible for what, you can ensure accountability and transparency.

The 5 Stages of Team Development

All teams develop according to some natural patterns and using that knowledge, you can offer some guidance to build the kind of team that communicates well and finds better ways to collaborate and achieve the goals you’ve established. Here’s what you need to know.

Now let's go through a sample project plan. In the below example, we highlight the main sections of the plan and what needs to be included in each one to set your project up for success.

Section 1: Executive summary

The executive summary offers a concise overview of the entire project. It includes key highlights such as the project's purpose, objectives, scope, timeline, budget, and major stakeholders. It's often the first section stakeholders read to get a high-level understanding of the project.

Section 2: Project introduction

This section sets the stage by providing context and background information about the project. It explains why the project is being undertaken and introduces the main objectives and scope of the project.

Section 3: Project objectives

Here, the project's specific goals and objectives are outlined in detail. Objectives should be SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) to provide clarity and guidance.

Section 4: Project scope

The scope section defines what is included and excluded from the project. It helps prevent scope creep by establishing clear boundaries and also mentions any assumptions and constraints that may affect the project.

Section 5: Schedule management

This section details the project's timeline, including milestones and deadlines. It breaks down the project into tasks and identifies task dependencies. Often, visual representations like Gantt charts are used for clarity.

Section 6: Cost management

Here, the project budget is presented, including cost estimates for various project components. It may also outline cost control measures to ensure the project stays within budget.

Section 7: Quality management

This section focuses on the quality standards and objectives for the project. It describes quality control and assurance processes, as well as any inspection and testing procedures that will be implemented.

Project management template

Save time on setup without sacrificing attention to detail. With our project management template, you can quickly create project management plans that help you complete your project on time and on budget.

Section 8: Resource management

In this section, the project team is introduced, and roles and responsibilities are defined. It addresses resource allocation, scheduling, and, if applicable, procurement needs.

Section 9: Risk management

The risk management section identifies potential risks and uncertainties that could impact the project. It discusses risk assessment, prioritization, and mitigation strategies to reduce the impact of these risks.

Section 10: Communication plan

The communication plan outlines how project information will be shared with stakeholders and team members. It specifies communication methods, frequency, and reporting channels to ensure effective communication throughout the project.

Section 11: Stakeholder management

This section lists project stakeholders and analyzes their interests, influence, and expectations. It also outlines strategies for engaging and managing these stakeholders to ensure their needs are addressed.

Section 12: Procurement management

If procurement of goods or services is involved, this section explains the procurement strategy, vendor selection criteria, and how contracts will be managed.

Section 13: Change management

Change management procedures are detailed here, including how changes to the project scope, schedule, or other aspects will be requested, evaluated, approved, and communicated.

Section 14: Closure criteria

Criteria for determining when the project is complete and ready for closure are specified in this section. It may also include plans for project handover and post-project evaluation.

Section 15: Project organization

This section describes the project team's structure, roles, and responsibilities, ensuring everyone understands their positions and reporting lines. It may also mention external stakeholders and their roles if applicable.

Once you’ve documented your project management plan, bring it to life with a project management tool that will help you to stay on track, keep your team accountable, and promote transparency.

Here are 3 ways you can use Teamwork.com to supercharge your project management plan.

Add your supporting documentation to Teamwork Spaces

Use the Teamwork.com and Teamwork Spaces integration to link a project in Teamwork.com with a space in Teamwork Spaces, so your important project documents are only ever a click away.

Some documents you might want to add in addition to your project charter and project management plan include:

Scoping documents

Risk assessments

Change management plans

SOPs for important project processes

List of stakeholders and their roles

Outline of approval processes

Communications management plan

Any other best practices documentation or supporting info as necessary

You can even embed task lists into your pages and mark tasks as complete right from Teamwork Spaces, so you can keep work flowing without even needing to switch tabs.

Start adding your Milestones

Break down your work into Milestones and task lists that are going to help you reach them. With Teamwork.com, you can assign an owner to each Milestone, map out your Milestone due dates and see them represented in the project calendar, and even get a full change history for milestones so you can track any edits.

Visualize your task dependencies with a Gantt chart

Gantt chart-style views are a useful way to get a visual representation of your tasks and their dependencies, allowing for better scheduling and resourcing. In Teamwork.com, you can drag and drop to quickly rearrange your project schedule , without throwing everything out of order or straying off-plan.

Remember: software should support the way you work, not dictate it. So regardless of methodology or team type, create a project plan that works for you and your team — and find a tool that helps you put it into action.

Use our project plan template

Now that you know how to create a project management plan that actually works, you’re ready to implement using our team management software . To help you get up and running quickly, we’ve created a ready to use project plan template . Our project template will help you quickly create project plans that ensure all of your projects are completed on time and on budget

What is a project management plan template?

A project management plan template is a pre-designed framework that provides a structured format for creating a project management plan. It serves as a starting point for project managers and teams to develop their specific project plans, saving time and ensuring that key project management components are properly addressed.

How can a template help you build a great project management plan?

A template can help you build a great project management plan by saving time, ensuring comprehensive coverage of project management aspects, and incorporating industry best practices and visual aids for clarity. They also support collaboration, version control, and customization to fit the unique needs of each project, making them a valuable tool for project managers in achieving successful project outcomes.

What is the main purpose of a project management plan?

The main purpose of a project management plan is to provide a comprehensive and structured roadmap for successfully executing, monitoring, controlling, and closing a project. It serves as a central document that outlines project objectives, scope, schedule, budget, quality standards, resource allocation, risk management strategies, and communication approaches.

What tools do I need to help manage a project plan?

To effectively manage a project plan, you'll need a set of tools and software that cover various aspects of project management. These include project management software, communication and collaboration platforms, file and document management solutions, time and task tracking apps, and budgeting and financial management tools.

What steps are involved in the project planning process?

The steps involved in the project planning process include defining specific project objectives and scope, identifying deliverables and key milestones, budgets, risk assessment and quality control measures. It should also include a communication plan and stakeholder engagement strategies.

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Project Management

5 real project management examples for your team.

Content Partnership Specialist

October 4, 2022

Whether it’s a home or a business project, simple or complex by nature, the secret sauce to delivering successful projects is starting strong with the right strategy and execution plan .

You can do this (and do it well) with a go-getter mindset, proper project management approaches, and the right tools.

In this article, you’ll learn about the building blocks of project management, including the key success factors and phases, as well as how project management tools can keep them together. Then we’ll show you how it all works in practice with five real project management examples! 👌

The 4 Phases of the Project Management Life Cycle

Key factors for successful project management .

• 1. Marketing Project
• 2. SEO Project
• 3. Customer Enablement Project
• 4. Education Project
• 5. Product Launch Project

Managing projects from start to finish can come with long and complex processes . So, to help make everyone’s job easier, the concept of the project life cycle was introduced. 

The project life cycle, or project management process, consists of four phases: initiating, planning, executing, and closing. It’s a structured path your projects go through to help move them from conception to completion and ensure project objectives are delivered in each phase. Let’s take a look at what the project manager is responsible for in each phase:

1. The initiation phase

Get everyone onboard. The project manager defines the organization, client, or customer’s goal, identifies key stakeholders, the project team, and the scope of work of the project , and determines measurable objectives for the team.

2. The planning phase

Strategically prepare and map out the project. The project manager is responsible for creating a detailed project plan and outlining the project schedule that includes the major project milestones and describes what tasks or deliverables make up each milestone. This is important because the project plan provides a strategy and project checklist to help properly manage resources, budget, and timeline along the project life cycle.

3. The execution phase 

It’s go time. In this phase, the project manager’s main job is to oversee the team’s efforts and ensure everyone understands what’s expected of them, what tasks need to be done, and how and when to complete those tasks to ensure everything is done within the project schedule. 

4. The closing phase

Time to wrap up the project. The project manager must identify that their team has completed all of the requested outcomes, then present the final product to the stakeholders to sign off and officially close the project.

📌 Key takeaway:

By following the project life cycle, you’re ensuring that you are: 

• Capturing the expectations of your customer
• Setting your project up for success with a plan
• Executing project tasks and addressing any issues or project risks that arise
• Closing out your project to capture any lessons learned and improve the next projects

Critical factors for successful project management can vary from one project to another, but here are a few factors that should remain constant no matter the type of project or what industry you’re in:

✅ Set SMART goals 

✅ Understand the project scope and prevent scope creep

✅ Identify project risks and create a risk management plan

✅ Clearly defined roles and responsibilities

✅ Effective team communication

✅ Maintain a high level of project visibility

How project management software gives teams flexibility 

With so many factors that can impact project success, using project management software can help to keep everyone and everything on track and ahead of curveballs.

A good project management app can take so much of the burden of managing projects off your shoulders by providing teams with the tools they need to get a high-level overview of their work, streamline business processes, create efficient workflows, communicate more effectively, and make collaboration seamless and more enjoyable. 

ClickUp , for one, helps project managers and teams plan, manage, track projects, and collaborate with each other—all in one place. Its fully customizable platform gives teams the flexibility and the advanced tools they need to create the most efficient workflow that best suits their project needs and preferences. 

And because the platform is fully customizable, teams in ClickUp are fully equipped to handle any type of project and support any type of project management methodology , including the most common approaches such as Waterfall, Agile (Scrum and Kanban), Lean, Six Sigma, and more. 

Key ClickUp features for effective project management include :

• Customizable views : View your projects your way; choose from 15+ views, including Gantt Chart, Timeline, and Workload view
• Custom automation : Save time, keep your processes consistent, and streamline your workflow
• Custom task statuses : Add and assign different stages to your tasks to improve project visibility 
• Custom Fields : Add more context to your tasks and display important information 
• Goals : Stay on track to hit your SMART goals with clear timelines, measurable targets, and automatic progress tracking 
• Project milestones : Easily set milestones to help you stay on top of important deadlines and track your team’s progress against major checkpoints
• Dependencies : Add “blocking” or “waiting on” dependencies between tasks to set a clear order of operations, so your team always knows what to work on first
• Task checklist : Create a to-do list within each task to ensure all steps are completed before moving the task forward
• Dashboards : Build a mission control center for each project, team member, and more to  ensure every project stakeholder has the information they need to control any project risk and keep the project delivery within its timeline
• Global time tracking : Track time spent on tasks, set estimates, add notes, and view reports of your time from anywhere
• Assigned comments : Create and assign action items directly within a comment 
• Mobile app : Keep your projects accessible wherever you go with the ClickUp mobile app
• Integration : Connect ClickUp to over 1,000 of your favorite work tools to streamline your workflow  

Now, let’s take a look at a few real-life project management examples and learn how other industry experts have successfully delivered projects using the right methodology and tools!

5 Project Management Examples and Tips for Successful Project Delivery

1. marketing project example: creating a cross-functional workflow.

Jakub Grajcar , a Marketing Manager at STX Next, leads a team of content and social media specialists, spearheads the Marketing department’s lead generation and brand recognition strategy and works with multiple departments to deliver projects. A typical day for the team includes executing upwards of five content deliverables, with Jakub often reviewing 10+ different projects at a time.

The problem?

Working with our Product Design department was a chaotic process. Our teams struggled with communication because we lacked project visbility—we often didn’t have clear information about whether tasks were still under review or needed more work.  We absolutely needed a system that would allow me and the Head of Product Design to get an overview of the entire process and come to grips with all the work in progress and upcoming tasks.

The goal? To help improve global collaboration across departments , and content marketing processes, speed up project completion and delivery, and keep the teams aligned on goals, project timelines, and so on by creating a cross-functional workflow and standardizing processes in ClickUp. Here’s how Jakub and his team carried out this initiative: 

Initiation phase

• Identify the project: To create Marketing Sprints templates and team Dashboards 
• Define the desired outcome: Manage multiple projects, streamline partner outreach, and speed up the content production process

Planning phase

• Project management methodology: Agile  

Execution phase

Task checklist:

• Create Folders for each department and set up Lists within each Folder
• Within each List, create tasks and subtasks to breakdown the work even further 
• Save tasks as a template that can be reused as many times as needed
• Set up Custom Task Statuses to give each stage of the project a designated name 
• Add Custom Fields to each List to display and keep key information easily accessible
• Added custom automation to automatically trigger an action and push the project to the next step 
• Save the Folder as a template to be reused for the next Sprint and to keep processes consistent 
• Build a custom Dashboard with real-time reporting to display key data and improve task visibility

Closing phase

• At the end of the project, Jakub and the teams within STX Next tested the new Marketing Sprints template and Dashboard to ensure the process was smooth for everyone involved in the project and all of the custom automation in ClickUp was set up properly.

📌 Use this Marketing Sprint Folder template to help with project planning, keep project activities visible and organized, and streamline your processes. Hit the ground running with pre-set Board and List views, task estimation capabilities, and customizable automation!

2. SEO project example: Scaling content production

Adele Payant , ClickUp’s SEO Specialist, is responsible for researching opportunities and creating content briefs for the writers to use as a guide when drafting articles for the blog page. And to write compelling content briefs, she has to perform keyword research, competitive analysis , and other important related tasks, and ensure the content brief is detailed and easy to follow for the writers.  The problem?

The biggest challenge in our SEO blog workflow was focusing on scaling our content production without impacting the quality of each blog.

The goal? 

To create a clear and repeatable system to help our SEO team ramp up the volume of briefs without compromising the quality of the brief and reduce unnecessary back-and-forth communication.

Here’s how Adele executed this project:

Initiation phase 

• Identify the project : Create a detailed and structured SEO content brief template
• Define the desired outcome: Create a structured and consistent workflow for researching and creating content briefs, and speed up the approval process

Planning phase 

• Connect with the writing team to capture feedback about the current process 
• Start a new Doc and use the rich-editing tools to structure your page
• Add headers to define the sections in your Doc clearly
• Embed links to example articles and other key data from keyword research
• Add nested pages to capture notes for the assigned writer to review before drafting the article
• Save the Doc as a template 

Closing phase 

• To ensure the content blog brief is up to par, the Sr. SEO Manager, Sr. SEO Specialist, and Sr. Content Managers reviewed the Doc and presented the template to the content writers to review for readability and to gather feedback. The project is officially closed after all stakeholders have approved it.

📌 Use this SEO Content Brief template to clearly state your goals and objectives, and share it with your writers to improve content delivery.

For more SEO project management tips, check out ClickUp’s Sr. SEO Manager’s article: Tips to Optimize Your Workflow . 

3. Customer enablement project: Launching a new program

Robin Wisner , ClickUp’s LMS Administrator, is responsible for delivering a new initiative to give ClickUp customers a fun and interactive way to learn how to use ClickUp and maximize the features within the platform.

The Customer Enablement team, of which Robin is a member, launched ClickUp University (CUU) in November 2021. The new program received an overwhelmingly positive response from ClickUp users and ultimately gave the team the green light to launch another option to help further enhance user experience.

To accomplish this, she led the initiative to launch CUU Certificates—a program intended to recognize the ClickUp users’ product knowledge and reward them for completing the course exams.

The biggest challenge for a project of this scale was managing across so many teams with competing priorities .

To delegate work effectively and launch the new certification program on time to provide a measurable process for customers to successfully onboard and enhance their experience as a ClickUp user.

Here’s how Robin and the project team members made it happen:

• Identify the project : Launch and promote the new certification program 
• Define the desired outcome: To collaborate with different teams to design and launch the new certification program.
• Project management methodology: Waterfall
• Outline objectives for each certification level and course in ClickUp Docs
• Develop beta test group and SOP for testing in ClickUp Docs
• Outline the diagram taxonomy and customer journey in ClickUp Whiteboards
• Create ClickUp Tasks for content development and assign them to the designated team members 
• Use the ClickUp Form to submit a design request for the certificates
• Submit a request to create a new help center overview article
• Collaborate with the Dev Ops team to code and manage website design
• Run tests with the beta test group and collect feedback 
• Create internal and external enablement materials
• Submit a request for marketing promotional materials 
• To finalize and close this project, the project stakeholders reviewed the creative designs and tested the website’s performance and user experience. The approval was given once project requirements are met. 

📌 Use this Feedback Form template to customize your feedback collection, view all your feedback in one place, and improve your products and services.

Bonus: Project Management Software for Freelancers

4. Education project example: Building company-wide data reporting dashboards

Morey Graham , the Director of Alumni and Donor Services (ADS) at Wake Forest University, leads and manages fundraising campaigns , alumni relationships, brand identity, and publications within the Wake Forest community. 

Because teams worked on separate platforms, it created work silos that led to duplicated efforts and poor team communication. We also lacked visibility into our data which impacted our ability to make strong business decisions for the organization.

To find a new project management tool that is user-friendly for all the departments and to create a business dashboard that displays and updates data in real-time to help improve project visibility across the organization.

Here’s how Morey and the ADS department delivered this project:

• Identify the project : Create an accurate and reliable project dashboard for leadership and team members
• Define the desired outcome: Improve data reporting and task visibility across departments, and align team goals

Task checklist

• Consolidate work tools and integrate apps together to streamline the data reporting process
• Set an all-hands meeting with the department to collect feedback about the current process and document meetings notes in a Doc or Notepad
• Create a Space for each department to organize work by departments
• Within each Space, create a Folder for each project
• Within each Folder, create a List for each team member 
• Create Custom Statuses for every stage of the project
• Set up and add tags to tasks to categorize and link related tasks together 
• Establish goals and document targets for each in ClickUp Goals  
• Define your Dashboard audience and data story
• Choose the right KPIs to support the data story
• Select the widget that matches your reporting requirements
• Present the project to the department head and key stakeholders for review and approval to close the project. 

📌 Create custom Dashboards in ClickUp to get a high-level overview of all your initiatives, highlight KPIs, project status, and progress, to keep everyone on track and aligned at all times.

5. Product launch project example: Launching a new product feature

To further expand ClickUp’s list of features for project management, the company set out a huge initiative to build and successfully launch a new product feature, ClickUp Whiteboards . Spearheading the project is ClickUp’s Group Product Manager, Zach Blodgett . The company’s vision was to create a powerful yet easy-to-use digital collaboration tool that project managers, executives, and team members could use to level up their brainstorming, planning, and execution processes.

The problem? 

The biggest challenge was team size and a rapidly approaching deadline. The deadline was immovable and we had a ton of stakeholders from GTM, sales, pricing & packaging, growth, support, CSMs, EPD. We had to ensure they knew what was going out, what was next, and how to talk about Whiteboards.

To use a project management tool to help manage tasks, communicate with stakeholders across the globe, and minimize risks and bottlenecks to deliver the new and highly-anticipated product feature within the agreed-upon timeline.

Here’s how Zach and the company launched a successful project launch:

• Identify the project : New feature rollout 
• Define the desired outcome: To successfully deliver a responsive and functional new feature and create GTM campaigns for launch day
• Project management methodology: Lean
• Delegate tasks to the respective team members within the Product and Engineering team
• Use the ClickUp-Github integration to preview branches populated in the tasks
• Create Clip videos to report bugs in development and to easily relay complex issues to other teams
• Connect with the Creative team to shoot promotional videos and ads
• Connect with the entire company to run beta testing and collect feedback
• Run tests with the Security team
• Collaborate with Sales to determine the pricing model
• Work with the Product Marketing GTM team to create a marketing campaign plan for the launch
• Set important milestones and schedule for beta release

Closing Phase 

• The CEO, Sr. VP of Engineering, and other key project stakeholders reviewed the product feature, and approved the final product before launch day.

Here’s the final look—check it out!

📌 Create a step-by-step approach to how your organization will bring a product to the market, and use this Go to Market Strategy template to help you ship faster!

Handle Any Project With Confidence By Using ClickUp

Successful project management starts with understanding what the ultimate goal of the project is, understanding the key elements that go into an intelligent project plan, and creating a smooth and actionable strategy to get there—refer to the project management examples above to help spark ideas.

You’ll also need to ensure to implement the appropriate methodology to guide you through the entire process and utilize the project lifecycle to keep you on track. 

And to make your life as a project manager as easy as humanly possible, you need to use a project management tool like ClickUp to help keep everything in order and bring all your work to one centralized place. Use it to track project progress, manage project risks and resources effectively, collaborate with your entire organization, and so much more. 

With its extensive list of customizable and functional features, you’ll be fully equipped to handle any type of project management approach, manage multiple complex projects at once, set up the most streamlined workflow, support your remote and hybrid teams, and confidently deliver quality projects on time, every time. 

(cue “That was easy” sound effect 😉)

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How to make an Assignment for Project Management

A project is the sequence of actions that is planned so that the goal is able to be accomplished. A project could last between a couple of days to several months, or even years based on the quantity that is required. Management principles for projects help in ensuring that the task is executed efficiently. It assists in analyzing the situation , and then plan and manage tasks that are relevant to the project so that it's possible to ensure the effective execution of the plan.

The courses in project management are taught using a mix of written university assignments on project management and case studies for projects. proposals for writing project scopes, scenarios, and also sample project management samples based on actual projects and management reports. Students often find it difficult to comprehend project management essays since this course takes place in an interconnected mixture of finance, accounting management, business, and IT computer systems. If they do not have a comprehensive understanding of all these areas, students frequently fail in their project management assignments as well as the scope of their work can result in poor marks. It is difficult to gain a comprehensive understanding of these areas with extremely short deadlines and rigid timetables for study is not possible.

The professionals in the Project Management at Assignment Work will assist you in delivering the most effective work in the field of Project Management. The report will be so complete and precise that you'll never think that it's being performed by an outsider. The professionals who offer assistance with your Project Management Assignment online are experts certified and are part of the business sector exclusively. Before we get into our options for assignment assistance, we'd like to provide a short overview of assistance with project management assignments and the importance of it.

What is Project Management?

Project management is the application the knowledge, skills, and experience using a an official set of tools and techniques to a vast array of activities in order to fulfill the needs that the task. Project management requires specialized understanding and expertise. It's achieved by several procedures, including starting, planning, executing the project, coordinating, and closing projects. They are executed by the project manager and his team. Teams of project managers oversee the activities of the project, which includes different demands on costs, scope, time as well as risk and high-quality stakeholders who have different needs.

To provide an error-free project management plan and a project management assignment assistance report AHECounselling guarantees that you receive the top report written by PMP certified (project management plan) experts around the globe. Because the experts are part of the field, you can be assured of high-quality and a fault-free report on project management. The plan is based on the timeline, resources for activities and other pertinent details. We guarantee that you will provide the correct project management plans according to the guidelines provided by your college or university.

There are many methods that are used for various purposes in obtaining results using Project Management Plan.

* Critical Chain Project Management

* Agile Scheduling

* Waterfall

* Critical Path Method

Our academic experts will provide the highest quality of your project management task and provide an analysis that makes utilization of an extensive array of applications within the fields of integration cost and quality, human resource procurement, scope, time communication, risk management and management of stakeholder.

Project management consists of five major processes, as described below.

The processes that initiate the project determine the nature and the scope that the undertaking will take. If this step is not executed properly, the project won't effective in meeting demands of the company. The team members require knowledge of business requirements and must make sure that all the necessary controls are included in their project.

The initial stage must include the following steps: analyze the business requirements and review of the operations currently in operation along with financial analysis of costs and benefits , including budget analysis for stakeholder analysis, user analysis, and the support staff for the project, which includes cost as well as deliverables, tasks and the timetable

Design and planning

Following the beginning phase, the project will be scheduled to the right degree of specifics. The goal is to establish the duration as well as resources, costs and time to determine the amount of work required and effectively reduce risk in the course of project execution.

Planning for projects generally involves the determination of how to plan a specific project, defining an outline of the plan, choosing the planning team, selecting deliverables and developing an outline of the structure for work choosing the necessary activities to finish those deliverables and connecting the tasks by estimating the required resources for the project as well as estimating the time and cost to develop the schedule, risk management getting formal approval before you start work.

Executing refers to the procedures that are used to finish the work which is outlined in the plan of the project to meet the requirements of the project. Execution requires coordination of personnel and resources, and taking care of the integration and execution of the project according to the project management plan. The deliverables are outcomes of the processes that are performed according to the specifications of the plan for managing projects.

Monitoring and Controlling

Monitoring and controlling is the procedures used to watch the execution of projects so that problems that could arise can be identified quickly and corrective actions can be initiated immediately, as needed and to ensure the proper execution for the undertaking. The primary advantage is that the performance of the project is monitored and evaluated regularly to detect deviations from the plan of management for the project.

Closing is an official acceptance of project as well as the end of the project. Administrative tasks include the archiving of the documents and files.

The different types of Management Methodologies and Examples

Waterfall is a good choice for is perfect for companies in industry particularly in design and development of products and construction.

PRINCE2 The project management approach is based upon the product, therefore its methods focus on getting concrete results , not on the scheduling of actions.

AGILE Methodology for Project Management: It assures flexibility and allows for the modification of the product at any time during the duration of the project. In the process of progressively completing all phases to produce the final product achieved. This is founded on of whatever is effective. It is suitable for the IT sector.

Scrum An approach for short-term planning that is suitable for the development of software. There isn't a project manager in this scenario; everything will be managed through an individual, the Scrum master, the person who starts and oversees the work that is done.

Kanban Kanban: This KANBAN system is a flexible method of managing projects that is rooted in JIT manufacturing processes. It uses labels and cards to determine the requirements. It is based on the traditional approach.

PMBOK PMBOK outlines several aspects of a plan in a linear fashion in which the problem/need as well as the scope and plan are established during the beginning phases. It is not a suitable method to use alongside other more flexible and agile methodologies. It is based on the traditional method.

LEAN It was used by Toyota in the 70's, it's ideal for industrial settings that is designed to ensure efficient production. The management determines what products to produce, so that teams can begin to work toward those goals.

Hire Now Best Online Project Management Assignment Help Service

In the end, if you're exhausted of looking for the most reliable and trustworthy project management experts who can ensure you get the best marks in your degree in project management or to receive academic assistance with managing construction projects then AHECounselling is the right choice for you. AHECounselling has a staff of more than 100experts in project management that can assist you immediately with your project management course by giving you authentic and timely advice on the best methods of project management and tools for managing projects you require. We also have hundreds of project management sample projects and project plan templates which will assist you in all of your project management classes, whether it's writing a thorough project scope essay or a model of the life cycle within every project plan. All you have to do is contact us with the AHECounselling Project Management requirements and connect via telephone, email or live chat service 24x7 to receive the best support for managing projects.

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Get inspired: 4 great project management examples

We’re all familiar with is project management example. The moment when (eek!), your boss says, “Could you just…[insert incomprehensible but seemingly important task]?”

There is quite a wide range of project management tasks out there, all demanding that you complete the project on time and within budget. An example of an IT project could be creating a system to manage issues tracking, while one for operations could be creating a roster of employee dietary needs against package deliveries from start to finish.

No matter how simple or complex the project, we have it on good authority—and so do groups like the Project Management Institute — that starting with a sample project methodology is a great way to start.

In this article, we’ll cover that, identify the four key factors common to successful project examples, and share some top project management examples you can draw inspiration from.

Why do the best project management examples start with a methodology?

Identifying a methodology during the project planning phase is both good project management practice, and common sense.

Organizations that invest in good project management practices, waste 21  times less money than those without an effective project management approach.

Methodologies set you up for success by providing the big picture perspective on each part of the project schedule and how the project is going to run.

There are traditionally 2 methodologies used for managing projects and they both have pros and cons:

This example of a project management methodology is a linear, step-by-step approach where each new project phase follows the end of the previous one.

With this methodology, having a robust project plan is vital and lots of work needs to be done upfront to get really clear on the project goal. Examples of project teams who may use this method are those with fixed timelines and budgets, such as aerospace or defense teams.

The Agile project management method in contrast is a more iterative approach where the project team members and business stakeholders work together to refine the project outcome through feedback and review.

Project activities are delivered through short “sprints” or iterations and a list of what needs to be done next — usually called the “backlog” — is prioritized according to feedback. Project activities are delivered through short “sprints” or iterations and a list of what needs to be done next — usually called the “backlog” — is prioritized according to feedback. IT projects are examples where Agile might be used.

Whichever methodology you choose, there are a number of things you can do to increase your chance of a successful project and start earning kudos from your boss.

What are the critical success factors?

The Association for Project Management (APM) says there are 12 conditions for project success. It came as no surprise to us here at monday.com that proven methods and tools were one of the 12. After all, that’s what we’re in the business of. Read on for a list that could make you rethink how you craft project management project ideas.

These 12 conditions fall into 4 main factors:

• Visibility . From the outset, the project’s goals need to be clear to all stakeholders. During the life cycle of the project, it’s important to understand who is working on what and when. A well-defined project management plan reduces confusion and makes sure the workload is evenly spread across the project team.
• Efficiency . To maximize the project’s value you need to minimize waste during the project lifecycle. Whether that’s wasted time, effort, or money, these things need to be monitored and well-controlled to determine project progress.
• Communication . Communication between members of the project team and the wider business is key for successful implementation. Effectively communicating the benefits of the project can improve the chance of its outcome lasting longer than ice cream on a hot day.
• Collaboration . Few projects run independently. Most success in project examples is attributed to collaboration across teams, and with internal or external stakeholders for creating a project and getting the job done.

How can tools help?

Ok, you’ve picked a methodology and you’re ready to get started. So why exactly does the APM think tools are so important for project success in any business project example?

Well first of all, you need a place to organize all of your information and to craft a smooth and automated workflow. Check out what one user had to say about monday.com as their project management tool.

monday.com is excellent at planning. Personally, we think it’s the best. What might surprise you is how intuitive it is to use. And how it integrates with all your other favorite tools. And inspires you more than a gantt chart . Which might be just what’s needed after that stakeholder meeting on a dreary November afternoon. Don’t miss more quality content! hbspt.forms.create({ portalId: "5945317", css: "", formId: "dbfb5b7f-21a2-4092-a3fb-0b6365ad349c", target: '#subscribe-cta-banner-form-0', formInstanceId: 'hs-from-instance-0', });

monday.com makes it easy to monitor the project through its lifecycle, keeping a keen eye out for scope creep with intuitive and customizable templates. Our project management software can also help you out with  resource management , time tracking,  and managing project risk.

And, what about a more Agile approach? Well, good visibility and communication are key.

Using a project management tool, such as a Kanban board , to help you track what’s been done, is being done, and needs to be completed is important for managing the backlog.

Using a sprint retrospective tool  allows you to review the sprint and collect the feedback necessary to decide on the next steps. Without an ability to gather and track this feedback it’s likely that effort will be spent doing the wrong things, decreasing the project’s overall value.

Don’t miss more quality content!

4 great project management examples.

To get an inside look at how monday.com is the perfect platform to get your optimized project management workflow up and running, here are four examples from real monday.com customers.

1. The National Hockey League (NHL)

• Challenge: Increase visibility

After first loading NHL game stats onto the web over 25 years ago, NHL developers have managed 100s of requests for custom applications. In-house developers now share the workload with a team in Belarus.

Relying on email and text to collaborate over different time zones was causing several challenges including unclear prioritization and ineffective workload management.

• Solution: Development roadmap and sprint planning

Using the monday.com platform has brought transparency across the development cycle. Now, at any moment, everyone on the team can see who is working on what, and when.

Using the bar graph view, the business can easily track which units have commissioned the most development cycles across the year. The team also uses the Calendar and Chart app to organize and track fan engagement programs.

While initially focused on improving their sprint planning , the NHL has also begun to exploit other capabilities of the monday.com Work OS. Building workflow apps within the platform has reduced the need for custom development, reducing the development time by 4+ weeks per cycle.

For more on how the NHL increased their visibility and saved 4 weeks per development cycle, check out their case study .

• Challenge: Improve efficiency while scaling globally

Zippo compiled their product catalog on paper-based worksheets before transferring them to a digital version. The process took around 2 weeks for 20–30 active projects and became outdated almost as soon as it was completed. Zippo knew if they wanted to scale their business their processes needed to become more efficient.

• Solution: In integrated Work OS capable of managing internal workflows and external suppliers

Initially signing on 10–15 users with a monday.com Pro account, Zippo now has around 125 users on an Enterprise solution. Building the product catalog has become a collaborative effort with users able to drag-and-drop projects into the catalog and shift things around in real time as priorities change.

Through the dashboard views, stakeholders can track progress across all the projects and monitor the overall workload of the team. This means people can be matched to resource gaps speeding up delivery.

Zippo also set up an automated system for workflow approval. A reminder is sent to the task owner if there is an outstanding request. This makes the approval process faster and increases efficiency.

These changes mean that, over the last 8 months, Zippo could focus on global expansion, acquiring new businesses, and entering new markets.

For more on how Zippo improved their efficiency and saved £82k/year while expanding into new markets, check out their case study .

• Challenge: Enable global collaboration while keeping the ‘local hero’ approach

The music streaming service, Deezer has a team of editors worldwide who understand local music tastes and market towards them. Coordinating this dispersed team from the European HQ was challenging and campaign management was siloed within countries.

Business development was also managed regionally. With no centralized system, it was hard to prioritize support requests to other departments such as finance and legal. This meant new deals took a long time to reach the market.

• Solution: An integrated, intuitive workspace that brings multinational collaboration

Deezer used monday.com to build a centralized pipeline of all business development projects which meant work could be analyzed and prioritized globally. This streamlined the work required from the support departments improving time to market speed.

There were also benefits for the customer engagement team. With the monday.com Work OS, campaign planning , management, and evaluation are now visible to teams in all countries.

For more on how Deezer improved global collaboration and increased their customer engagement by 483%, check out their case study .

4. Israeli Government

•  Challenge: Ensure effective communication during a global pandemic

As the number of cases grew, Israel set up a National COVID-19 Control Center. The Control Center brought together civilian and military agencies, for the first time, to manage the crisis and support front-line workers. Each agency had its own processes and way of working but a coordinated response was needed immediately if the situation wasn’t to grow out of control.

( Image Source )

It was proving incredibly challenging to get accurate testing information from labs and hospitals meaning it was impossible to create a “big picture” perspective of the situation. Essential equipment and suppliers were sourced in an ad-hoc manner and there was no central communication channel to monitor or follow up leads on potential suppliers.

• Solution: A centralized, flexible platform with customizable permissions

Communication around procurement is now seamless, with multiple connected workflow apps integrating information on requirements, suppliers, approvals, and financing. These have customized permissions so the right people approve each step at the right time.

It’s also easier for hospitals and labs to communicate with the Control Center. The team worked with monday.com to create web and mobile forms to collect up to date information. These can be submitted at any time and entered into the centralized system immediately.

For more on how monday.com is continuing to support the Israeli government with their COVID-19 response check out their case study .

Be your own project management example

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Assignment 1 overview

Assignment 1 – project proposal.

This assignment is worth 15% of your total grade.

• Due date: Friday, Week 5 by 5:00 pm (Darwin time)
• Word limit: Maximum 2000 words
• Name, student number and page number if the footer of every page (excluding title page)
• No attachments will be accepted
• No emailed submissions will be accepted

You work for a large organisation that has recently introduced PRINCE2 as a required method for managing projects. Several policies, templates and other resources have not yet been developed, which means that you might be required in this, and future assignments to provide information that covers more than one component outlined in PRINCE2.

Your employer wants to improve their profile as being more socially responsible and has decided to allocate up to $50,000, spent over the next 12 months to achieve this goal.

You and several colleagues have been asked to individually design a proposal for a project that meets the criteria stated below. Later, in assignment 2, you will evaluate your proposal against your colleagues and determine which mutually exclusive proposal is to be selected.

To receive the funding, the project must meet the following criteria:

• It is to benefit a community in the Northern Territory or a target audience in the NT. External students can use the home State or Territory.
• It is to be a unique endeavour
• It is to be completed within one (1) year
• It is to be limited to a budget between $25,000 and $50,000
• It can create income; however, proceeds are to be donated the cause
• It should relate to your area of study (degree program). If not negotiate with your lecturer.
• It is not to include additional sponsorship, grants, donations beyond the $50,000. If the organisation’s staff are required to volunteer in the project during normal work hours the opportunity costs to the organisations normal work must be included as an expense.
• All statements must have legitimate references. (Harvard Style)

Project Proposal

1.    Title page

• Project title
• Name and student number

2.    Table of Contents

3.    Executive Summary

4.    Overview

a.        Purpose or objectives of this proposal

i.    Identify the problem to be solved or need to be filled.

ii.    What will be in scope and what is not going to be included.

iii.    Explain how the project will be conducted. Will it be managed by embedding and tailoring PRINCE2 to suit the project or will you use /create another methodology? You should explain any alternative methodology in detail or provide some information to show that you understand the process embedding and the detail of your tailoring.

b.        Describe how you believe is the best way to measure the success of the project and explain why your suggested measures are appropriate over alternative measures.

5.    Expected Benefits and Dis-benefits

a.        Context and analysis

i.    To provide context, briefly explain corporate social responsibility, why your organisation might want to raise its profile and how the proposed project will align

ii.    Provide a SWOT analysis to improve a reader of your proposal a balanced understanding.

iii.    Provide further analysis using a weighted scoring model.

1.    You are to determine the criteria. The criteria should consider the way you would expect the success of the project will be measured

2.    To conduct a weighted scoring analysis, you will need to have an alternative to compare it with. You can create an alternative proposal if it can be quickly summarised, or your alternative could be the act of not doing the project.

iv.    Include more context by explain how / why you developed the idea

b.        Identify the expected benefits and dis-benefits, ensuring they are informed by the strategic context (social responsibility context you have explained above).

i.    This paragraph is an opportunity to sell the value of your project to decision makers.

6.    Project requirements

a.        List and describe the requirements needed to carry out this project.

i.    Include human resources

b.        List and describe the possible assumptions for this project.

c.         List and describe the constraints for this project.

7.    Costs

a.        Estimate how much it will cost.

i.    Breakdown to major milestones

b.        Explain how you estimated costs.

i.    e.g. If you used a three-point method, explain what it is and show a couple of examples of how you did your calculations

8.    Major Risks

a.        Identify five (5) risks and quantify their potential likelihood and severity.

b.        Indicate how each of the above-mentioned risks will be managed

i.    This could include, Avoid, Transfer, Mitigate or Accept, but you will need to explain what is meant by the terms that you use and why you plan to use them. You are not required to use all four.

9.    Timescale

a.        How long is the estimated time to complete the project?

b.        List and describe the major milestones.

10.  Conclusion

11.  References

Project Management Copyright © by Tony Allan. All Rights Reserved.

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How to Make a Responsibility Assignment Matrix for a Project (Template Included)

The most important resource you’ll employ to deliver the project is people. They have to fit into the schedule and maintain the project budget. Defining what their roles and responsibilities are when executing tasks and delivering on the project goals is an important part of controlling the project.

How can you coordinate all the people who are involved in a project so they know what they’re doing and don’t block others from doing what they are assigned? Using a responsibility assignment matrix can help. An assignment matrix gives your project a team that gets things done.

What is a Responsibility Assignment Matrix in Project Management?

A responsibility assignment matrix (RAM) is a project management chart used to identify and define the various people and organizations and outline each of their roles in working on tasks or delivering a part of the project.

Project managers use an assignment matrix to clarify what cross-functional teams do within the boundaries of the project and its numerous processes. Sometimes a responsibility assignment matrix is required when responding to a request for proposal (RFP).

The responsibility assignment matrix can also be called a RACI matrix, which stands for responsible, accountable, consulted and informed.

• Responsible: Notes who is responsible for executing the task, which is then assigned to them.
• Accountable: Notes who has decision-making authority and how that power is delegated throughout the project team.
• Consulted: Notes who is able to offer insight into the task, from team members to stakeholders.
• Informed: Notes who is updated on what in terms of progress and performance, as well as when and how this information is disseminated.

This creates a map of connections between activities and project team members. Depending on the size of the project, there can be several assignment matrices used for various project levels.

Why Create a Responsibility Assignment Matrix?

The assignment matrix identifies what everyone on the team is responsible for, which means not only what their duties are, but how they participate in the project. Some will have defined tasks, others will offer help with work, while there are some who are designated as decision-makers. These groups all have an identity and function within the project to help guide it towards a successful end.

Clear communication leads to more efficient projects. An assignment matrix facilitates better communication between team members and provides transparency by creating a system to make sure everyone is updated and always on the same page. Belaboring communications can bog down a project with too many pointless meetings and confusing interactions in which people try to understand what they’re supposed to be doing. Using the responsibility assignment matrix helps, but having project management software that connects teams in real-time is ideal.

ProjectManager manages project information by allowing teams to attach files directly to tasks, and our unlimited file storage keeps important project documents at your fingertips anywhere, anytime. Commenting on tasks can save time and tagging others in the project team creates a communication process that avoids the pitfalls of redundancies or unnecessary meetings.

When Should a Responsibility Assignment Matrix Be Created?

The responsibility assignment matrix would be created at the start of the project. You’d want to have everyone on the project team aware of where they stand in terms of their involvement before they start executing tasks.

As much as its use is a preventative measure, it can be used prescriptively. If you’re deep into the project and things are not moving as planned, there could be communication gridlock. If team members are not in the loop, or misconstrue what they’re supposed to be doing, using a responsibility assignment matrix might untie up those knots in the communication channel.

If there’s a problem with leadership overruling suggestions on how to advance the project and this is seen as a problem, it’s likely that the roles and responsibilities of the project team need refining. The responsibility assignment matrix defines who has authority to make decisions and using it or revisiting can determine if the right people are in that position.

In fact, any of the definitions might need reexamining at any phase in the project. Perhaps tasks are falling behind schedule. This could be because team members aren’t aware of what tasks they own. Anytime a delay occurs, returning to the assignment matrix is a good first step, even if you went through the process as you should during the planning stage of the project.

How to Create a Responsibility Assignment Matrix

The actual making of a responsibility assignment matrix is not as difficult as getting everyone on board with what their roles and responsibilities are.

Therefore, you want to include your team in the process, get their input and eventually buy-in without spending too much time and energy on the process. Follow these steps to make sure everyone is in agreement and you’ll have a successful responsibility assignment.

• Identify all the participants involved in the project, from team members to stakeholders and everyone in between.
• List all deliverables associated with the project. Use a work breakdown structure to make sure you don’t miss any.
• Meet with team members on how to execute the tasks to create the deliverables. Every task needs to be discussed in terms of the team’s responsibility and authority.
• Draft the responsibility assignment matrix using a table with the project tasks listed on the left-hand column. Across the top add the name of everyone in the project.
• Where the tasks meet the project team member, assign whether they’re responsible, accountable, consulted or informed.
• When completed, share the responsibility assignment matrix with the project team and stakeholders and hold a meeting if necessary to make sure everyone understands their part in the project. If you’re working in a shared space, print out a copy and post it.

Free Responsibility Assignment Matrix Template

Using a RACI template is a shortcut that sets up your team and the project for success. ProjectManager is more than an award-winning software that organizes tasks, teams and projects to streamline work and boost productivity, it’s also the online hub for all things project management.

Among the hundreds of blog posts, guidebooks and tutorial videos are dozens of free templates that can help you through every phase of your project’s life cycle. Using our free RACI template will help you guide all the project teams better, allowing them to know where they stand in relation to the project and what their level of responsibility and accountability is.

Use it at the start of the project to avoid delays and untangle any communicative knots that are preventing the project from progressing as planned. To keep your project on track, download our free RACI template and get a head start on building a workable responsibility assignment matrix.

Best Practices

Using our free RACI template is a good start, but you have to make sure you fill it in correctly. A responsibility assignment matrix is only as good as the effort put into creating it. Here are some best practices to apply when you’re in the process of building your assignment matrix.

• Involve the team: They’re the ones who will be executing the work. You want their input and buy-in to avoid any costly mistakes or time-consuming questions about what wasn’t made clear at the beginning of the project.
• Identify every single task: Identify all the tasks required to reach your final deliverable. Once you have that thorough list make sure that there is only one person on the team who is accountable.
• Update your RACI regularly: Make sure that each new one is clearly marked as the most current version and is distributed to everyone on the team. There will be times when you’ll want to revisit the responsibility assignment matrix or changes in personnel will require an edit.
• Share responsibility viably: One person shouldn’t have to shoulder the bulk of the responsibilities for the project and you want to give authority throughout the project team and not just among the very top management team.
• Optimize tasks: Managers can use the RACI matrix to see if too many team members have been assigned to a task. Maybe these workers could be spread out for greater productivity. There could be too many people listed as consulted, which slows down the process. The assignment matrix is endlessly useful.

How ProjectManager Helps You Manage Projects Better

ProjectManager is a cloud-based tool that connects everyone in real-time to facilitate planning, monitoring and reporting on the project. It works to give everyone on the project team a job and the knowledge as to where they have authority and when to consult others, as well as defining the reporting process.

Let’s look at the people who are responsible, for example, the team who execute the project. Once invited into the software, you can share the project plan, assign them tasks, add detailed direction, add a deadline and tag for priority and more. The teams can then collaborate by attaching files and images to the tasks and commenting in real-time to work better together.

Those who need to stay informed of the project can do so by also getting invited into the project and sharing plans and schedules with them. Stakeholders can stay updated with reporting features that can generate reports on project variance, cost, time and more with one click. Then share them as a PDF. Reports can even be quickly filtered to zero in on the data stakeholders are interested in.

The responsibility assignment matrix can help you reallocate your resources when things aren’t progressing as planned. Use our software to get further insight. The resource management features include a workload chart that’s color-coded so it’s easy to see who has too many tasks and who can take on more work. Then you can simply reallocate those resources from the workload page to help your team work more productively.

ProjectManager gets you organized, keeps your team focused on their tasks and stakeholders in the loop. Gain efficiencies throughout every aspect of your project’s life cycle with an online Gantt chart to schedule work and kanban boards, a visual workflow feature that provides transparency into production. All that and it’s on a collaborative platform to keep everyone connected. Try ProjectManager today for free.

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12 Project Management Methodologies: Your Guide

Set your project up for success by choosing the right project management methodology.

Your choice of project management methodology defines how you manage a project. Learn about some common options (and how to choose the right one for your project).

What is a project management methodology?

The Merriam-Webster Dictionary defines ‘methodology' as “a body of methods, rules, and postulates employed by a discipline” or “a particular procedure or set of procedures” [ 1 ]. In the field of project management, this would be a set of rules and processes that define how you manage a project.

When discussing project management methodologies (PMMs), you’ll likely encounter a variety of terms—some of them are true methodologies and others would be more accurately described as principles or philosophies. For the purposes of this discussion, we’ll consider a variety of terms often referred to as PMMs, even if they don’t technically satisfy the definition.

12 popular project management methodologies

Often one of the first decisions you’ll make as a project manager involves which methodology to follow. As the industry has evolved over the years, so to have the PM methodology options. Keep in mind that there isn’t one best option—the best methodology is the one (or combination) that best fits your project, team, and company. 

Before we discuss how to choose a methodology, let’s take a look at some common options in project management.

Read more: What is a Project Manager? A Career Guide

1. Waterfall

The Waterfall method, first designed by Winston W. Royce in 1970 for software development, is a traditional approach to project management. With the Waterfall methodology, a project flows through a series of steps or phases. Generally, each phase of the project life cycle must be completed before the next can begin. 

Stages of the waterfall model

1. Requirements: In this first phase, you’ll work with stakeholders to clearly define the project scope and requirements.

2. Design: The critical design phase is when you’ll plan what the final product will look like and what steps your team needs to take to get there. 

3. Implementation: This is where all your planning gets put into action. For software projects, this is when programmers will write the actual code. 

4. Verification: During verification, you team tests the product to ensure it meets the requirements laid out in the first phase.

5. Maintenance: After the project is complete, the development team responds to feedback and makes any necessary modifications. 

When to use waterfall

The logical flow of waterfall makes it an excellent option for short, predictable projects where you have a clear vision of the finished product and fixed project requirements that are not likely to change. It’s best suited for teams and PMs that excel at planning and documentation. 

2. Agile methodology

Agile approaches are iterative, meaning they work to continuously improve a product by returning to or repeating as many steps as necessary. The Agile Manifesto was created by several software development industry leaders as a way to adapt to quickly changing technology at the time. 

While not technically a full methodology — adopting Agile won’t give you a comprehensive plan for how to manage your projects — Agile does offer a series of values and principles to promote agility and efficiency in the development process. 

Read more: What Is Agile? And When to Use It

Four foundational values of Agile project management methodology

1. Individuals and interactions over processes and tools: Managing a project around your agile team rather than your tools can help make your team more responsive and adaptable.

2. Working software over comprehensive documentation: Robust documentation involved in older software development techniques often led to long delays. You’ll still produce documentation in Agile, but the focus shifts to functionality.

3. Customer collaboration over contract negotiation: Instead of working out every detail of a project at the beginning, this method keeps project stakeholders and customers engaged in every stage of the collaborative development process. This is particularly helpful when a customer has unclear or changing requirements.

4. Responding to change over following a plan: Instead of front loading all the planning of a project, Agile encourages short iterations that help make changes an improvement rather than an expense.

When to use agile

An Agile approach works well on creative projects where requirements might change along the way and the final details of the product are not yet established. It’s also a good option for projects where clients or stakeholders prefer to offer feedback regularly, rather than only when the final product is delivered.

Learn more about PM methodologies in this lecture video from the Google Project Management Professional Certificate .

Scrum is a lightweight Agile framework designed to help self-organizing teams develop more complex projects. The framework includes a set of roles and meetings centered on the values of commitment, courage, focus, openness, and respect.

To better understand Scrum, let’s take a look at some of its roles and practices.

Sprint: Short (usually one month or less) development cycle where a team creates a useable and (hopefully) releasable product increment

Scrum master : Team leader responsible for coaching the team in the Scrum method, organizing Scrum meetings and events, and ensuring team members have the support they need to succeed

Daily Scrum: 15-minute stand-up meeting held each day of a sprint where the team plans work for the next 24 hours

Product backlog: Prioritized list of work still to be done on a product

Product owner: Person responsible for maximizing the value of the product by managing the product backlog

Development team: Roles responsible for the actual development work of a project

Sprint review: Informal session where the development team presents their finished iterations to stakeholders for feedback

When to use Scrum

The Scrum method, best for self-managing teams and a culture open to innovation, can help bring products to market more quickly. The short development cycles and frequent stakeholder involvement can often lead to a better-quality product.

Read more: Agile vs. Scrum: Which Should You Use, and Why?

Kanban is an Agile method of project management that helps visualize workflow to improve efficiency. The method got its start in the Japanese manufacturing industry before gaining popularity across many fields.

At the center of the Kanban method is a Kanban board—a physical or digital tool that divides workflow into columns organized by development stage, such as to-do, in-progress, and completed tasks. This helps eliminate multitasking by encouraging teams to focus on only a few tasks at a time. It also makes it easy for both the team and stakeholders to quickly see where the team is in the development process.

Did you know? The word ‘kanban’ means ‘billboard’ in Japanese. The method was developed by Toyota in the 1940s. 

Six kanban practices

1. Visualize the workflow. The Kanban board visualizes a team’s workload in a way that’s easy to understand and execute.

2. Limit work in progress. Restricting the number of tasks a team is working on at any given time helps maintain focus.

3. Manage flow. This method switches the focus from managing people to managing a smooth flow of work.

4. Make policies explicit. Keep them simple, visible, and easy to understand.

5. Use feedback loops. Revisiting project goals regularly helps the team respond to changes and take advantage of new opportunities.

6. Improve collaboratively. Teams with a shared vision can work together to achieve continuous improvement. These evolutions should be based on metrics and experimentation.

Read more: Kanban vs. Scrum: What's the Difference?

When to use kanban

If you want to limit planning and meetings and focus on continuous improvement, kanban could be a good choice. It’s particularly effective in helping teams work through big backlogs or deal with frequent requests from stakeholders.

The Lean methodology focuses on maximizing value by reducing waste and improving efficiency. It’s another method that came from Toyota and has expanded in popularity well beyond manufacturing. 

Five core principles of lean

The Lean methodology centers on five principles, outlined in the book The Machine that Changed the World and Lean Thinking .

1. Understand value. Think about value from the customer’s perspective. What are they willing to pay?

2. Identify the value stream. Use visual techniques to map out the actions required to develop and launch a product. Use this map to identify areas of waste.

3. Create value flow. You can achieve this by eliminating waste due to things like excess inventory, time spent waiting, or performing more work than is necessary.

4. Use a pull approach. Deliver value as the customer requests it. This keeps the focus on delivering what the customer actually wants while eliminating time spent on features that might not be wanted or needed.

5. Continuously improve. Always be seeking perfection by assessing the project regularly for ways to reduce waste and enhance value.

When to use Lean

The focus on waste elimination makes Lean a natural fit for more traditional manufacturing projects. But it can also be effective in other industries, particularly when you want to keep the focus of development on the customer first.

6. Critical Path Method (CPM)

The Critical Path Method defines the longest sequence of tasks that must be completed to successfully complete a project. These are the tasks that, if stalled, could cause delays in the entire project. The method also maps out the dependencies between tasks and an estimate of how long each task will take to complete.

Mapping out these elements can help establish important project deadlines and define a more accurate project schedule.  

When to use CPM

CPM is best for projects with a well-defined series of tasks that need to be performed in a set order (construction projects, for example). It’s a good option to keep projects with a fixed deadline on schedule.

7. Critical Chain Management (CCM)

Where CPM focuses on time, the Critical Chain Method (CCM) shifts the focus to the supply chain. This method is used to map out a critical path based on resource availability. These resources could include people, physical space, equipment, or other physical components. Unlike a CPM map, a critical chain project management map includes scheduled “buffers” to remind a project team that a certain resource is necessary to finish a critical task. 

When to use CCM

CCM is well-suited for projects that rely on limited or time-sensitive resources to complete. Overestimating task durations by building in buffers helps teams meet deadlines even in the face of unforeseen circumstances.

PRINCE2 stands for Projects in Controlled Environments. It’s a process-based project management methodology used to answer certain basic questions in product development:

What are you trying to achieve?

When will you start?

What do you need to complete it?

Do you need help?

How long will it take?

How much will it cost?

While used primarily by the British government, the PRINCE2 method has been applied to projects in a variety of industries around the world. The method is designed to be scalable to fit a variety of projects.

When to use PRINCE2

PRINCE2 is particularly popular outside the US — it’s used in more than 150 different countries. If your project involves multinational stakeholders, it might be worth considering this method. The focus on robust organization makes it more appropriate for complex yet predictable projects.

The Project Management Body of Knowledge, or PMBOK for short, isn’t so much a methodology as a collection of best practices and guidelines outlined by the Project Management Institute (PMI). 

Did you know? The PMBOK Guide is currently in its seventh edition, published in 2021. This edition reflects the full range of development approaches and the evolving profession of project management.

The book, regularly updated by PMI, breaks down projects into the following stages, often referred to as the lifecycle of a project:

Introduction

Decline / Retirement

For large companies managing multiple projects, PMBOK can help standardize terminology and practices across different departments.

When to use PMBOK

Just about every company and project can benefit from the standardized practices outlined in PMBOK. Project managers who pursue the Project Management Professional (PMP) certification will want to be familiar with the material.

The Projects Integrating Sustainable Methods (PRiSM) model of project management places an emphasis on environmental sustainability. Specifically, the method focuses on minimizing the ecological risks and increasing benefits that may impact the five Ps: people, planet, prosperity, process, and products.

Unlike other methodologies, PRiSM looks at projects beyond the scope of development to consider their impact beyond delivery.

Six principles of PRiSM

1. Commitment and accountability: Organizations should take responsibility for a clean environment, employee well-being, and equal opportunities. 

2. Ethics and decision-making: All decisions should take into account the short and long-term impacts on both society and the environment.

3. Integrated and transparent: Projects should promote financial, environmental, and social benefits at all policy levels.

4. Principal and values based: Projects should use technology to use resources more efficiently.

5. Social and ecological equity: Project managers should evaluate any impact a project many have on vulnerable populations or environmentally sensitive areas using demographic data.

6. Economic prosperity: Fiscal planning should balance the needs of company stakeholders and future generations.

When to use PRiSM

This approach is best for projects with an established environmental impact, such as real estate and industrial projects. It’s not as useful for things like software development, where environmental impact is less of a concern.

11. Six Sigma

Six Sigma, a quality management process developed at Motorola in the 1980s, comprises a set of tools and techniques to eliminate errors in development. This can help reduce costs and customer complaints stemming from errors.

The method generally takes a five-phase approach to improving existing processes:

Define: Analyze a business problem from a customer perspective.

Measure: Measure the problem in terms of data and define a performance metric.

Analyze: Quantify your goals and determine if your process is efficient and effective.

Improve: Find ways to improve process implementation.

Control: Implement and maintain the solution.

When to use Six Sigma

Six Sigma tends to be most effective in large organizations with several hundred or more employees. 

12. Extreme Project Management (XPM)

Doug DeCarlo, the creator of Extreme Project Management (XPM) defines it as “the art and science of facilitating and managing the flow of thoughts, emotions, and interactions in a way that produces valued outcomes under turbulent and complex conditions.”

This flexible approach helps teams adapt to the unknowns that pop up during a project, including frequent changes to requirements and complex project needs. For software development projects, this is sometimes referred to as extreme programming.

When to use XPM

XPM works best for short development cycles with less-defined product specifications. Teams that like to experiment to see what works could thrive with this method.

Hybrid Methodologies

Just as there’s no single “best” method for managing a project, you also don’t have to limit yourself to just one option. Project managers have mixed and matched to come up with new hybrid approaches, such as Lean Six Sigma or Scrumban (Scrum and Kanban).

How to choose a project management methodology

The best project management method for you will depend on your project, team, organization, and tools. Let’s take a quick look at some things to consider and questions you should ask yourself when choosing a PM methodology.

1. Evaluate the project. Does your project have fixed or flexible requirements? Is the finished product well-defined, or will the team take a creative approach to defining it? How complex is it, and how long will it take to complete? What physical resources are involved? Will the stakeholders or clients be readily available, and how involved would they like to be?

2. Consider your team. Some methods work well with small, self-managing teams. Others lend structure to larger cross-functional teams. Also take into account what method your team might already be used to. Would the benefits of implementing a new method outweigh the time cost of teaching it?

3. Look at the organization. What are your company’s goals and values? You’ll want to choose a methodology that aligns with these elements. Some companies may prefer and employ a particular approach that you’ll need to adapt to.

4. Think about your tools. Some project management tools are flexible enough to work with various different methodologies. Others might be more specific to a particular approach. Make sure the tools and project management software you’re proficient in are a good match for whatever methodology you select.

Explore project management with Coursera

Taking online courses can be a great way to gain job-ready skills and get hands-on experience with different project management methodologies. Start learning today with one of Coursera's top-rated courses:

To build foundational knowledge in this field , consider the University of Virginia's Fundamentals of Project Planning and Management course. This course takes about nine hours to complete and covers how to sequence project tasks, determining a critical path, address risks, and execute a project.

To learn Six Sigma and Lean approaches , consider the University System of Georgia's Six Sigma Yellow Belt Specialization . In about a month, you'll learn methods that help improve business processes and performance and apply these methods to a course project.

To explore project management more broadly and earn a credential , consider the Google Project Management Professional Certificate . In as little as six months, you'll learn about traditional and Agile methods, access career resources, and get connected with top employers through the Google hiring consortium.

Article sources

Merriam-Webster. " Definition of methodology , https://www.merriam-webster.com/dictionary/methodology." Accessed July 17, 2023.

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8+ Sample Project Assignment Templates

Project assignment template provides for the detailed list of work assigned to fulfill the process of a project. It takes into consideration the restriction of time period assigned for each duty, roles and responsibilities of each team member etc which is key to the success of the Project Implementation Template.

Project Daily Assignments

Project Weekly Assignments

Project Monthly Assignments

Project School Assignments

New Project Assignment Template

Writing Project Assignment Template

Integrative Assignment Project Template

Project Creative Essay Assignment

> Advantages of Using Project Assignment Templates

• You can create a timesheet schedule that you can follow every day to keep your work on time.
• You can create your own checklist where you are keep a check on the task you have completed and the tasks that are pending.
• You can manage time and budget by cutting down unnecessary strategies and unnecessary expenses.
• You can create a summary and an objective list so that you do not deviate from the very core subject by adding unnecessary information.
• You can save a lot of time energy and money by using the digital technology for making notes for your project.

> What are the Steps to be Followed to Make Project Assignment Templates?

> to conclude the statements mentioned above we state, more in project templates.

Blank Weekly Project Status Report Template

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HR Project Report Template

University Lab Report Score Sheet Template

Dairy Farming Project Report Template

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Database Project Report Template

Business Project Reports Template

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April 09, 2019

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Sample Undergraduate Project Management Assignment

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Project Management – A Designated Project of Building a Hotel within the Airport’s Proximity

Introduction.

This report’s major aim is to fulfill the duties of a project manager for the designated project of building a hotel within the airport’s proximity to reduce the problem faced by the airline about transporting the crew between the airport and hotels during the time of congestion. In the first part of this report, the project’s scope is discussed concerning the case provided.

In terms of discussing the project’s scope, all the relevant details required to discuss the scope with the project’s stakeholders are covered in this section. In this section of the report, all the project requirements are also communicated to the stakeholders. The next part of the project is related to the risk assessment of the undertaken project.

In this section of the report, the project’s relevant risks are identified along with their respective likelihood and impact of the risks. Moreover, the mitigation strategies and contingency plans about the risks are also stated. The third and final section of the report discusses the project’s milestones by the scope and risks stated in the previous sections.

Task 1 – Project Scope

One of the most important aspects of project management is planning the project, including defining the scope. Project scope management includes the processes, resources, and procedures required to complete the project following the goal and objectives (Guide, 2001). According to PMBOK, there are six steps to be followed to manage the scope of the project (Fitsilis, 2008). To explain the content of this project to the stakeholders, the technicalities of PMBOK are followed.

Plan Scope Management

In this step, the scope management plan is created. In this part, the scope management planning is carried with the project members to assess the approaches that can be used to fulfill the project’s objectives (Sheng, 2018). Initially, with the project team’s help, the scope management plan is designed, which includes the requirements that will help define the needs of the stakeholders, create a Work Breakdown Structure (WBS), validate, and control the scope.

Collection of Requirements

There are several stakeholders of this project, and it is essential to discuss their needs and stake following the completion of this project (Eskerod and Jepsen, 2016). Being the project manager, this task has been carried out with interviews, meetings, and surveys. The first stakeholder of this project is the company itself. By carrying out meetings with the senior management of the company, their stake will be discussed. This project will help the company cut down its cost of partnering up with hotels in Paris to accommodate their 68 crew members every day for a layover.

Moreover, the efficiency will also be increased as the crew will reach the airport in time as the Hotel will be situated within the 10 km proximity of the Hotel. Crew members are also a stakeholder of this project because, via this Hotel, they will not have to travel long routes to reach a place for accommodation as they do it now. This will ultimately increase their productivity.

In this regard, the crew’s major need is to have a hotel near the airport with comfortable rooms to rest. Passengers of the airline traveling from Paris to or via Paris are also the project stakeholders. The new Hotel can be accommodated if the flight is overbooked or if they have missed their connecting flight.

Definition of Scope

Following the objectives of this project and the requirements of the stakeholders, the following is the scope statement of the project:

“To build a hotel in the proximity of Charles de Gaulle Airport to facilitate the accommodation of crew members during the time of layover and the passengers in case of overbooking of airlines and missed flights in two year time period within the provided budget and constraints.”

Work Breakdown Structure

According to the needs of the stakeholders, objectives of the project, and the project’s scope statement that has been discussed in the above section, the following is the WBS that has been designed to facilitate the tasks and activities required to complete the project.

Validation of Scope

This is among one of the final steps of the scope management of the project. The scope statement of the project has already been defined in the preceding section. The management of the airline company, cabin crew, and the contractor appointed for the construction of the Hotel will be provided with the scope statement for validation. Through this process, the scope can improve, improving how the project is carried out.

Controlling the Scope

According to Eskerod, Hueman, and Savage (2015), the project scope needs to be well-defined and well-controlled. In this regard, it is ensured that the scope creep does not happen during this project to ensure that there are no unwanted outcomes of the project. For this project, the scope of the project will be validated by the shareholders of the project to make sure that the project is carried out according to the requirements and expectations of the shareholders.

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Task 2 – Risk Assessment

For a project to work efficiently, it is essential to avoid and mitigate any potential risk that can harm its successful completion (Haimes, 2015). Before commencing ant project, the project manager’s prime responsibility is to ensure that the risks are identified at the project’s planning phases (Hopkinson, 2017). To ensure that the risks are identified and mitigated efficiently, a risk assessment matrix is formed. This section of the report identifies eight of the significant risks faced by the hotel construction project.

The following table shows the likelihood matrix that explains the probability of the occurrence of the risk during the tenure of the project:

Table 1: Likelihood of Risks

Table 2: Impact of Risks

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Task 3 – identification of key milestones.

One of the critical aspects of project management is determining the milestones and planning them so that the project is completed according to its scope, budget, and cost (Kerzner and Kerzner, 2017). Milestones are responsible for indicating the progress of the project (Lock, 2017). Critical discussion points, completion of the project tasks, and ending of the project’s various phases include the project’s milestones (Heldman, 2018). In this section of the report, the milestones of the hotel construction project for the Airline company are stated, which are essential for the completion of the project.

Milestone 1

The first milestone of this project is the completion of the business case documentation and the project charter. This will help the project manager explain to the project’s stakeholders what the project aims to achieve. For this project, the business case will be developed to consider the costs incurred every year for accommodating the cabin crew in different hotels for layovers. With the completion of this milestone, the feasibility of this project will be formed, which will help assess the project’s objectives.

Milestone 2

The second milestone of this project is completing the entire planning phase, which is considered the most important phase because, in this phase, the whole project is planned out. After completing the planning phase, all the requirements related to the project, its costs, resources, and budget will be finalised.

Milestone 3

The third milestone is the completion of the budgeting and costing of the activities involved in the entire construction of the Hotel. This milestone will be completed when the budget is decided and finalised based on the General contractor’s estimation techniques with the project manager.

Milestone 4

Finalising the general contractor and the site for building the Hotel is a significant milestone of this project. It will be ensured that the site is within 10 km proximity with the airport.

Milestone 5

Starting date of the Hotel’s construction is a significant milestone because it will officially start the execution phase of the project. It is considered to be the milestone of the project because it will begin the project.

Milestone 6

Design approval is considered a significant project milestone because it is a prerequisite to starting the hotel construction execution phase. The design will be received from the architecture and designers on board with the project, and then it will be discussed with the relevant stakeholders of the project.

Milestone 7

Completion of hiring all the relevant vendors of the contract is an essential milestone of the project. Some vendors will be a part of this project, such as a vendor for transportation, a vendor for furniture, a vendor for raw materials, etc. Finalising the contractors of all the vendors is an important task to be completed for the project.

Milestone 8

After completing each of the five phases, there will be a communication update meeting of the project manager, contractors, and the project team to ensure that all the hotel construction objectives are fulfilled. The completion of each communication meeting is a milestone of the project

Milestone 9

Like other projects, the hotel construction project also follows the five phases: initiation, planning, execution, monitoring, and closure. Completion of each phase will mark a milestone of the project. By completing each phase of the project, the activities for the subsequent phase will start, making the project progress.

Milestone 10

The most important milestone of the project is completing the last phase of the project, which is closure. This phase will be ended when the general contractor will hand over the project to the client, i.e., Transworld. The last phase of the project will include feedback from different stakeholders as well as lessons learnt. The final milestone will also mark the end of the project.

Thus the stages above and phases of the project are milestones of the hotel construction project for Transworld Airlines. With the completion of each milestone, the company will take the project one step further.

Thus, this report includes all the relevant and important information regarding the hotel construction project for the company Transworld. In the first part of the assignment, the project’s scope statement has been mentioned, showing that the Hotel aims to provide accommodation for the cabin crew and passengers during layovers and missed or overbooked flights, respectively.

Moreover, several risks are being faced by the project with different likelihoods and impacts. The project manager needs to ensure that there are mitigation strategies and contingency plans to ensure that the project is not impacted negatively. In the last section of the report, various milestones of the project have been stated.

Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.

Eskerod, P., Huemann, M. and Savage, G., 2015. Project stakeholder management—Past and present. Project Management Journal, 46(6), pp.6-14.

Fitsilis, P., 2008. Comparing PMBOK and Agile Project Management software development processes. In Advances in Computer and Information Sciences and Engineering (pp. 378-383). Springer, Dordrecht.

Guide, A., 2001. Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.

Haimes, Y.Y., 2015. Risk modeling, assessment, and management. John Wiley & Sons.

Heldman, K., 2018. Project management jumpstart. John Wiley & Sons.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Lock, D., 2017. The essentials of project management. Routledge.

Pheng, L.S., 2018. Project Scope Management. In Project Management for the Built Environment (pp. 63-77). Springer, Singapore

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