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Any.do excels as a to do list manager, keeping my personal projects organized. Its planner feature is intuitive, making it easy to track daily tasks. Mark T. Graphic Designer
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Breaking down large projects into a manageable to do list with Any.do has improved my productivity immensely. Its reminders ensure I never miss a deadline. David P. Blogger
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With Any.do, managing my team’s tasks and projects through its task list and calendar view has become incredibly efficient. The WhatsApp integration is simply amazing Olivia H. Marketing Manager
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The Minimalist Weekly Planner focused on Effectiveness Simplicity Privacy

WeekToDo is a Free and Open Source Weekly Planner. Stop prioritizing what’s on your schedule and start scheduling your priorities.

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WeekToDo is a free and Open Source minimalist weekly planner. With WeekToDo you can start improving your productivity by defining and managing your week and your tasks in an easy and intuitive way.

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WeekToDo mix the concept of a calendar and tasks list in a single interface. You can set alarms, colors, recurrent tasks, subtasks and all this in an intuitive and easy way. Also we care about your privacy so all your data is stored in your device.

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The Best To-Do List App

A smartphone on a desk that is displaying a to-do list next to a pen, coffee mug, post-it notes and a highlighter.

Mastering your to-do list can seem like a Sisyphean task. But a good to-do list app should help you regain control over your routines and keep chaos at bay.

Our to-do list app picks, Todoist , TickTick , and the Apple-exclusive Things 3 , are a breeze to use, have thoughtful designs, and feature flexible organization schemes, so you can conveniently hop in, address your obligations, and enter new tasks—then get right back to the doing.

Everything we recommend

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The best to-do list app for most people

This app offers nearly every function you could want in a to-do list app ensconced in a clean, intuitive interface. A subscription is required for reminders and other key features, though.

Buying Options

Budget pick.

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The best free to-do list app

This app offers the most comprehensive free service we tested, with lots of features and a great user experience. It’s less refined than our other picks, but many will be perfectly happy with it.

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A better option for Mac users

With ample features and flawless integration with Apple devices, this app offers the best combo of design and functionality. But it’s only good for solo users who are all-in on the Apple ecosystem.

Todoist is one of the best-known to-do list apps, and for good reason—it’s simply a joy to use, with a treasure trove of helpful functions, such as progress tracking, unlimited reminders, and organizational features that make managing multiple projects a breeze, including color coding and 150 filter views. It’s compatible with Apple, Android, Windows, and Linux, as well as automation programs like Zapier and IFTTT. It gets regular updates and has a strong, clear privacy policy , with daily automatic data backups, data encryption, and no ads.

We relegated Todoist to The competition in a previous version of this guide due to its limited calendar integration offerings and counterintuitive interface, both of which have since been improved. In fact, Todoist’s uncluttered, straightforward design made the app a clear winner this time around in our testing. As with all of the to-do list apps we tried, its calendar features were still lacking in some ways, but it integrates with pretty much any calendar you might use.

You can choose between a free beginner plan and a paid pro plan , but we found the lack of reminders and other crucial features made Todoist’s free plan far too limited compared with other free options. Considering how significantly Todoist Pro improved our day-to-day lives, the subscription is well worth the $5 per month or $48 per year.

TickTick stands out from our other picks because its free plan is much more comprehensive. Like Todoist, TickTick (our former top pick) offers pretty much everything you could need to organize a variety of workflows, including useful functions like a Pomodoro timer. TickTick also has the best natural language support we’ve seen—for example, “Pick up the dry cleaning at 3 p.m.”—which makes creating tasks a breeze. Its seamless calendar integration was also the best we’ve seen. It’s available on all major operating systems and works with a wide range of integrations.

Although this app provides a good-enough user experience, it’s generally a little less streamlined than our other picks and takes a little longer to get the hang of. But as is the case with most apps, you’ll quickly catch on the more you play with it.

Casual users should be able to get along just fine without needing to upgrade to the premium plan . And if you do opt for the paid plan, it’s slightly cheaper than Todoist on a monthly basis, but it offers comparable upgrades—stuff like constant reminders , robust collaboration tools, and expanded calendar integrations.

Things 3 is an impressively powerful to-do list and task management app—but it isn’t available on Windows or Android devices. For individuals who exclusively use Apple devices, it offers plenty of organizational options (including tags, task prioritization, task statuses, and color coding) without being overwhelming.

Compared with our other picks, its natural language input is more limited, and it lacks location-based reminders and many collaborative features. But its thoughtful, clean interface made it just as easy and enjoyable to use—and at times more so—as Todoist.

It also integrates seamlessly with Apple’s proprietary services (like Apple Calendar and Reminders), as well as IFTTT and Zapier, but those integrations are optional. Unlike other Apple-only apps we tried, Things 3 is robust enough to be used on its own, without needing to rely on Apple’s apps for added functionality. With a fair price and strong privacy standards, it’s a great choice for Apple users seeking an affordable, capable alternative to Reminders.

The research

Why you should trust us, who this is for, how we picked and tested, our pick: todoist, budget pick: ticktick, also great: things 3, what to look forward to, the competition.

Staff writer Kaitlin Mahar has been a dedicated to-do list maker for over a decade. She used to keep all her lists and to-dos scattered across her desk on post-its and scrap paper, scrawled in notebooks, and clogging up her phone space in the form of infinite notes app entries. Inevitably, things would fall through the cracks. Since she downloaded her first to-do list app back in 2021, her brain (and desk) have never felt cleaner.

This guide builds on the work of writer Jordan McMahon, who wrote the first version in 2019. He’s been writing about software for publications including Motherboard and Wired since 2017, covering everything from illustration apps to productivity apps that have helped him make sense of his scrambled, ADHD brain. He couldn’t function without a to-do list app to keep him on track.

In researching this guide, we consulted a variety of experts, including C. Vaile Wright, PhD , senior director of healthcare innovation at the American Psychological Association (APA) and contributor to the association’s annual Stress in America study, and Thorin Klosowski, a former Wirecutter editor and now privacy and security activist at Electronic Frontier Foundation . We also reviewed research conducted by Russell Barkley, PhD , an internationally recognized authority on ADHD and ADD.

To-do list apps are for everyone. Having a bunch of tasks awaiting you can be overwhelming, but research (PDF) suggests they’re less likely to fall through the cracks if we make a plan to do them—even if it’s something as simple as jotting it down on a to-do list. Whether you’re prone to forgetting appointments, constantly missing deadlines, or you just need a grocery list to avoid picking up another package of salami every time you go to the store, a to-do list app is an effective way to make sure you never miss the big or small stuff.

But to-do list apps do more than just throw all your tasks onto a screen. They can help to alleviate the stress of wading through all your work and the fear of potentially missing something. Since 2020, the APA has reported that the average monthly stress level among all adults was a 5 out of 10. Wright told us work and money are the two primary stressors for Americans, and in 2022, nearly 40% of adults said they couldn’t bring themselves to do anything when they felt stressed out. These apps won’t singlehandedly lower your stress levels, but they can help you make the most of your task list and be more efficient—which, in turn, can help you feel physically and mentally healthier.

Barkley emphasized the importance of using a paper journal and a time-tracking device to stay on top of tasks in a 2009 lecture (video) , noting that “because anything you agree to do or anything others ask you to do is to be immediately written in that journal, and that journal is welded to your body. That is your working memory.”

But Barkley was speaking just two years after Apple unveiled the first iPhone . Today, the one thing nearly everyone has welded to their bodies is a smartphone, and a multitude of apps serve as journals and time trackers without leaving you saddled with the conundrum of actually remembering to read what you’ve written down. (But if you prefer to go the analog route, we’ve got plenty of planner and notebook recommendations.)

A good to-do list app shouldn’t monopolize time you could be spending getting your work done, and the best is flexible enough to evolve with a changing workflow and allow for simple, information-dense tasks. A bad one makes it difficult to organize and complete tasks and slowly chips away at your ability to get anything done as your pile of unfinished tasks looms over you.

To find the best options, we looked for apps that met our standards in the following areas:

  • Intuitive design and ease of navigation: We only considered apps with interfaces that are visually pleasing and easy to navigate and that can sync up regardless of which device you use to update your to-dos. Based on the advice of C. Vaile Wright, senior director of healthcare innovation at the APA, we required the apps we tested to offer basic features (like tasks, subtasks, and projects or lists) and noted which ones made it easiest to get through our to-dos.
  • Calendar integration: Apps that integrate with your existing calendar, whether by showing the day’s events above your daily tasks or having a separate calendar tab, give a better overview of all the information you need to effectively triage your workload. Some apps also now offer two-way calendar syncing, so your appointments and to-dos show up side-by-side. No app we tested integrates external calendars perfectly, but some do it better than others.
  • Collaboration: A majority of American adults ( about 87% ) live with other adults, so it’s important that these apps offer collaborative capabilities for divvying up chores, tracking progress on shared projects, and keeping tabs on bill payments. When possible, we looked for effective cross-platform integration, so if you live in a household that uses both Apple and Android devices, you can still work together. Real-time syncing and notifications are also important for knowing when another user has added to a list or completed a task.
  • Reminders: Even the best to-do list app can’t bring structure to your life if you never check the dang thing. Reminders surface tasks based on due date or location when you need them so nothing ever slips through the cracks.
  • Price: Whether up-front or subscription-based, paid to-do list apps add features that may be worth the extra expense for some people. Still, all else being equal, a lower price is better, and free is best. We dug into each app’s free and paid plans and gauged if their free tiers provided enough features to get by.
  • User experience: We only tested apps that had mobile and desktop functionality. In addition to general navigability, we looked for customization tools—but not so many that they’d overwhelm users—and accessibility features. Because some forms of visual impairment can make it uncomfortable to look at minuscule fonts, bright colors, or large blocks of white over black text, we noted whether apps offered adjustable font sizes and dark modes. We also considered their privacy and data policies, as well as the apps’ overall quality; red flags included poor user reviews, customer support issues, infrequent updates, and shady pricing tactics.
  • Input method: We preferred apps that let us quickly create lists, tasks, and subtasks without too much fiddling or confusing syntax. Features such as voice input, smart assistant integration, and natural language input and processing helped us seamlessly toss tasks where they needed to go.

To-do list apps mean different things to different users—to some, they’re for project management, while for others, they’re for tracking everything from the contents of the fridge to the kids’ soccer practices. That’s why we began this process by sifting through reader feedback and examining user reviews and expert coverage from other media outlets, including PCMag , CNET , TechRadar , and Apple Insider .

Kaitlin, the author of this guide, also polled 11 to-do list app users on their primary uses for these apps and their most valued features and functions. This left us with over 20 to-do list and project management apps to consider.

Once we had our final list of candidates, we fiddled with the apps’ settings on Apple, Android, and Windows PC devices, organized them to reflect our routines, and tracked how effectively they helped us stay on-task. We first evaluated how well we could get by using an app’s free plan when applicable, then upgraded when necessary to determine if the experience and features were worth the price.

We tested each app on its ability to perform basic functions, calendar integration, reminders, and collaboration capabilities without the assistance of other applications like Zapier or IFTTT. Specifically, we noted how much friction an app added to or removed from each day’s workflow.

A smartphone displaying a to-do list in the app Todoist.

Todoist is the best to-do list app because, despite its minimalist appearance, it’s powerful without being overwhelming. Navigation is a breeze with this app, thanks to this its intuitive interface, and it offers lots of useful tools and tutorials to help new users learn the ropes without sucking up too much of their time. It even has a newly launched AI Assistant for performing tasks. As with every app we tried, this one’s calendar capabilities weren’t perfect, but it integrates with pretty much any calendar you use.

It’s easy to get started. Todoist provides a thoughtful user experience from the moment you make an account. To start, it asks questions about your familiarity with to-do list apps (beginner, intermediate, and expert) and what you’ll use the app for (including personal, business, and education).

Whether you’re on mobile or desktop—or, honestly, even the web app—it’s quick to get the lay of the land, as Todoist seems to anticipate your initial moves and any questions you may have as you navigate. And though it has plenty of templates to help you get started, you don’t have to use them. Unlike other apps we tested, such as Notion, Todoist isn’t dependent on templates to have a positive, successful experience.

It’s reliable, customizable to your needs, and a pleasure to use. Todoist offers reliable automatic syncing across devices, and it works well online and offline, syncing just a bit quicker than TickTick, our budget pick. It’s customizable without being overwhelming, thanks to organizational features like color coding, themes, and other app integrations.

Todoist is also compatible with a variety of project management and organization techniques, such as the Getting Things Done method , the Pomodoro Technique , the Eisenhower Matrix , and the KonMari method . Completing tasks and subtasks is genuinely enjoyable, with a satisfying click, a charming chime, and even a burst of confetti that provides a motivational serotonin boost.

A screenshot from the to-do list app Todoist.

Adding new tasks is simple. The talk-to-text input method makes it easy to switch between typing and dictating. Its natural language input was a very close second to that of TickTick, with just a few more errors. When writing “work out for 60 minutes today at 12:30,” Todoist caught the time of day but not the duration, despite the in-app tutorial indicating that this should work. Similarly, setting reminders using Siri was tricky—you had to say phrases just right, or it got confused.

That said, these minor hiccups didn’t really detract from our experience, as evidenced by the app’s top scores in our UI tests. And the layout is even more focused, thanks to a November 2023 update that included a bottom navigation bar, Quick Add and Quick Find features, and a ring around your profile picture that tracks your progress toward your daily completed tasks goal ( if you’ve set one ). The sidebar is also customizable—you can even hide it if you want, though this may lead to Projects being out of sight and, therefore, out of mind.

A screenshot from the to-do list app Todoist.

The interface is straightforward and intuitive. Todoist’s modern, uncluttered design is as easy on the eyes as it is on the brain. Any wayward tasks are automatically dropped into your inbox. So you can always check (and double-check) there to ensure nothing has fallen through the cracks and move them to your Projects later. Tasks can be itemized within different Projects and can be customized with color coding and 150 filter views.

Sorting Projects and to-dos is as simple as dragging and dropping—which is also helpful if you need to move tasks from one project to another—or moving things around in the settings menu. You can also select a priority of 1 to 4 for each task (with 4 being the least important and 1 being the most) and then sort by priority. This app has more-limited text formatting options than our other picks, but it has other accessibility features, such as multiple color themes, including dark mode, and 18 language options , which is double the amount offered by Things 3 but about half the amount offered by TickTick.

It’s powerful and feature-packed. Todoist’s simple layout belies the depth of its feature list and the sheer amount of stuff you can do with it—not to mention what it can do for you. Pro subscribers can import tasks from their email and add widgets on Apple and Android devices. Notifications always reliably go through and are stored in the app under a little bell icon, as well, so you can always go back and check them later to ensure you didn’t miss anything.

A screenshot from the to-do list app Todoist.

We were particularly delighted by the ability to set personal goals that grow the more you use the app. For example, our goal for the first day was to complete five tasks. Checking them off was very motivating, thanks to pie charts that filled up as we got closer to our goal. The Smart Quick Add feature maximizes the helpfulness of labels, as you can just type “@labelname” to tag a task.

Todoist even has an AI Assistant, which sets it apart from our other picks. And unlike other AI-enabled apps we tested, like Motion , it was more of a supplemental feature than a necessity to get full functionality out of the app.

You can bring a friend (or 24). Todoist’s Beginner plan limits you to five guest users , which isn’t too bad compared with TickTick’s two and Things 3’s zero. But it’s a pittance compared with Todoist Pro, which allows up to 24 guest collaborators on projects. Users can easily share Projects (like grocery lists) with others via email by clicking the sharing option up top.

Assigning tasks and subtasks is equally user-friendly with the embedded drop-down menu, and we liked that you can assign while waiting for collaborators to accept invites for an uninterrupted workflow. You can add, edit, tag other users, and emoji react to comments. However, this could still be a little more streamlined, and we wished the app had the ability to thread responses. Deleting comments was easy, and we appreciated that Todoist asked us to confirm before zapping them out of existence.

The Pro plan is worth it—and fairly priced for what you get. For $5 monthly or $48 annually, Todoist Pro gives you an impressive amount of features. Unlike free users, who can only get notifications via email and set due dates, paying subscribers can add task durations, get access to more themes and custom views, and have a higher file upload capacity. Pro users also get access to unlimited reminders: As soon as you add a task, you can implement reminders, making them recurring, based on your location or based on the morning or afternoon.

Customer service is a cut above the average. Considering you’re paying a fee, we were happy to see the customer service is better than what you get from totally free apps. Todoist has an array of troubleshooting capabilities, including a forum for questions, a help page, and a customer support contact page.

After using the latter to ask a question of its support team, we had to answer a few automatically generated questions to get to the correct contact form, but that was the worst of it. Once we submitted a query, we were immediately issued a ticket, and we received an emailed response within three business days containing straightforward advice and supplemental tutorials.

You can try Pro before you buy it, but it’s not straightforward. Technically, Todoist Pro doesn’t have a free trial—essentially, the Beginner plan could be considered a free trial—but there are some workarounds if you want to try before you buy. If you sign up for an annual subscription and cancel within 30 days of purchase or renewal, you can get a full refund. But this doesn’t apply for monthly subscriptions.

Removing the app from our devices didn’t delete our content, and we appreciated that we could cancel an account without having to jump through any hoops, whether on the mobile or desktop app (though the web app is the easiest experience).

Flaws but not dealbreakers

  • You’ll likely need to use Todoist’s paid plan; the free plan is more restrictive than that of TickTick. However, even on the Pro plan only some features are unlimited— Pro users are capped at 300 projects , with 25 users per project. We also don’t love that free plan users are only permitted manual backups, whereas Pro users’ data gets backed up automatically.
  • Despite being our favorite app overall, Todoist is still lacking in some areas. For instance, it integrates with Apple Calendar, Google Calendar, Outlook Calendar, and any other calendar that allows you to subscribe with a URL feed . But you can only set up these integrations using the web app, and it’s still not perfect no matter which app you use. We were disappointed to find that our daily calendar events didn’t populate in the app, as they do in TickTick and Things. We were also frustrated that they didn’t disappear when we checked them off in the app—after contacting support, we learned we had to manually enable this option, which could only be done on the web app.

A smartphone displaying a to-do list in the app TickTick.

If you need help staying on task but don’t want to pay for a to-do list app, TickTick is your best choice. It works across Windows, Mac, iOS, Android, and Linux, so you and other users you collaborate with can keep up with your life across all the devices you have now, as well as ones you might get in the future. Not only can you download apps for Apple and Android smartphones, computers, and tablets, but you can even download an Apple Watch app and a web app.

Free users miss out on some features—stuff like more complicated calendar integrations and advanced collaboration tools—but I’ve personally used TickTick for years and never felt like I was limited. Compared with other free to-do list apps we tried, like Microsoft To Do and Google Tasks, it offers a more streamlined experience and a generous amount of features on a wider range of platforms. But should you decide to pay for the Premium plan, it’s still cheaper than Todoist while offering similar features.

A screenshot from the to-do list app TickTick.

You can hit the ground running. TickTick’s overall learning curve was slightly higher than with Todoist, but it’s leagues ahead of other free options. For some, this app may be a better option for managing tasks over projects, as lists can be out of sight, out of mind, and syncing between apps was somewhat delayed. But we appreciated the app’s thoughtful suggestions to help us get started, including a Welcome list with task samples to help new users get the hang of the app and learn more about its capabilities.

We liked TickTick’s ability to grow from a basic list of tasks to a curated set of projects, each with self-contained tasks. You can have as little or as much structure as you’d like thanks to organization features like deadlines, tags, and task prioritization and statuses. Using the Smart Lists feature, you can create custom filters to only show the tasks you absolutely need to see, without having to keep them all in the same place.

This flexibility nudges TickTick ahead of the organization that our also-great pick, Things 3, offers, putting it on par with Todoist. This app also stands out for its built-in habit tracker —through which you can employ reminders that encourage you to do things like water the plants—and Pomodoro timer. Attaching files is very intuitive, as well, with the ability to include photos, documents, and even recordings.

A screenshot from the to-do list app TickTick.

It’s laid out well and pretty to look at. With a charming interface, TickTick’s design is attractive, easy to navigate, and consistent across different platforms. The mobile and desktop apps had somewhat different layouts and functionality, but both made lists feel less like a stack of obligations and more like a neatly laid out garden you can tend to with ease.

For personalization that isn’t too overwhelming, organizational features include color coding, templates, integrations, and even customizable app icons. The default font size can seem pretty small on mobile, but you can adjust it to your preference—plus other accessibility features like dark mode (regular and auto) and 37 languages.

It’s easy to get the lay of the land quickly, but should you run into issues, its help center has short tutorial videos, troubleshooting articles, and forums with answers to general questions. Getting in touch with TickTick’s customer service was painless, with a contact form that’s easy to find. Filling out the form felt more complicated than necessary, but we were issued a ticket immediately after making a support request and a representative contacted us within one business day.

Its natural language input and calendar integration were the best of any app we tried. Telling TickTick, “Turn in draft to editor at 3 on Monday” magically becomes a task with the correct deadline, thereby easing the friction of getting tasks from your brain into the app before they have a chance to slip your mind. As you enter new tasks, you can easily augment them with tags, due dates, and priorities. You can also add new tasks via Siri on iOS, though it wasn’t as seamless as with Things 3. We had to say commands just right or else it would get a bit discombobulated.

TickTick’s Subscribed Calendars view is a useful overview of your daily responsibilities and commitments, blending them together in one place. This is helpful for visualizing your daily schedule, but it may be hard to parse on particularly busy days.

The free plan only offers local calendar integration, meaning it links with whatever calendar you’re using on your device, but this wasn’t an issue for us. Any adjustments you make to items in either TickTick or your calendar show up in both apps, though you may need to close the apps completely and reopen them before seeing reflected changes.

It offers powerful, customizable reminders. TickTick’s reminders can be set to show up at a particular time, date, and frequency before the task’s due date. Even on the free plan, you can set daily, weekly, weekdays, monthly, yearly, and even location-based reminders, which can be snoozed, dismissed, or marked as done depending on your workflow. Recurring reminders let you push repeating tasks out of your brain and trust you’ll get alerts when you need them. And you can pick and choose which notifications you want to get, which can be especially helpful if you don’t want your phone blowing up over every little change.

You’ll find limitations elsewhere, though: You can’t set task durations, or multiple reminders for tasks (or any reminders at all for subtasks). And the constant reminders feature is the most persistent of any we tested, but it’s only available for paying subscribers. That said, we didn’t miss these features in everyday use.

It offers robust collaboration capabilities. As with Todoist, sharing projects with others is simple—you can send lists to a collaborator’s email or download and send as an image or text using the built-in sharing feature. Assigning tasks and subtasks to collaborators can easily be done while still waiting for them to accept your initial invite, and adding comments and emoji reactions and tagging users is equally straightforward, but we couldn’t thread comments, and deletion is permanent. However, with the free version, collaboration is limited to two people. This is fine if you live in a two-person household, but may be insufficient for larger families, people with multiple roommates, or group projects.

If you want to upgrade, the paid version is nearly on par with our top pick (and a little cheaper). For about $4 monthly or $36 annually, TickTick Premium gets you additional lists, tasks, and subtasks, as well as access to custom smart lists and filters, more sharing features, white noises, premium themes and fonts, subtask reminders, activity tracking, and use statistics. You can add more and larger file attachments and expand your productivity with capabilities like setting start and end times for tasks and unlimited use of features like the Eisenhower Matrix . The paid plan also offers supplemental daily, three-day, weekly, and monthly calendar views.

If you want to take TickTick Premium for a test drive, you can—kind of. Though its Payments and Upgrade help page doesn’t explicitly say you can get a free trial, you can apply for a refund within 14 days of purchasing from Apple, Google, or TickTick. (Just be sure you’ve canceled your subscription first to avoid getting charged, or else it’ll auto-renew.) You’ll be reverted back to the restrictions of the free plan after canceling, but it won’t erase any data or content created while you were a Premium subscriber.

A smartphone displaying a to-do list in the app Things 3.

If Todoist and TickTick are the Lexus and Honda of to-do list apps, then Things 3 is the Mercedes—once again, you can’t underestimate the power of German engineering. If you do all of your work on Apple devices and don’t collaborate often with others, this app offers the best user interface and overall experience. In particular, its calendar integration was among the best of all the apps we tested, and its simple yet powerful organization made sifting through each task a breeze.

But this app isn’t without its limitations. Its natural language support is limited and finicky, it doesn’t have any collaborative capabilities to speak of, and the app itself doesn’t allow for recurring or location-based reminders—which can be a dealbreaker if you’re prone to forgetting to take care of things while out and about. It also isn’t available for Windows and Android devices and costs a flat fee per device ($10 for the iPhone and Apple Watch apps, $50 for Macs, and $20 for iPads).

It’s easy to navigate . Creating an account is simple using your preferred email (iCloud, Gmail, etc.) to sign up for Things Cloud , which you can turn on under the Settings menu. An account isn’t required to use Things 3, but be aware that the app will be wiped if you remove it from your device without being backed up to an account.

You can also create accounts using separate emails—such as a work email to use the desktop app on a business MacBook and a personal email for your iPhone—but using Things 3 for both personal use and work can be a pain. You’ll need to be signed in with the same email if you want your tasks and projects to carry over across your different devices.

Once you’re logged in, Things 3 provides straightforward explanations showing what to do and where to go. The mobile and desktop apps work well offline, with effective real-time syncing and no lagging.

The interface is simple, efficient, and good-looking . With no custom filters or search views, Things 3 isn’t as customizable as other apps we tested. But everything is laid out plainly, with enough personalization to help keep things tidy and delightful animations that bring the app to life while making it easy to find your place. You also can fluidly switch between typing and using text-to-speech, and the Quick Entry feature was a nice addition. Other special features, like incorporation with Shortcuts and templates, further expand Things 3’s reach.

A screenshot from the to-do list app Things 3.

Completed items are transferred to your Logbook, a helpful record that’s synced across devices, aside from subtasks, which gray out after you’ve checked them off and remain within the task until it is completed. You can also search for tasks throughout the app using your Inbox, which collects unassigned tasks and thoughts. Perhaps unsurprisingly, our experience using Siri and widgets with Things 3 was also better—nearly seamless, in fact—than with our other picks.

Its layout is incredibly well organized. Things 3’s desktop app has a clean, minimalist interface that is relatively straightforward to navigate. The mobile app, meanwhile, is equally simple—possibly even a little too simple. Because Things 3 has so much to offer, you may experience some hiccups in terms of intuitiveness, but overall, its learning curve was gentle, and it’s by far the easiest to use and most comprehensive of the Apple-exclusive to-do list apps we tested.

A screenshot from the to do list app Things 3.

This app organizes everything into a hierarchy of Areas > Projects > Headings > Tasks. Areas represent different parts of your life, like work, health, travel, and home responsibilities. Under each Area, you can set up Projects for things like long-term projects or all the stuff you promised your friends you’d take care of. Each Task can even have subtasks, in the form of checklists.

This structure allows for clear organization that’s quick to navigate. Creating lists and tasks was straightforward, and while creating subtasks was a little less intuitive, it was still easy enough to figure out. If you’re really detail-oriented, you can create Headings under each project without having to dive into separate pages for each category.

A screenshot from the to-do list app Things 3.

Within these branches, you can add color-coding, themes, and automatic tagging to help organize things even further. It even has neat little progress bubbles next to each project that fill up as you check off more tasks within the project.

It integrates seamlessly with Apple Calendar. This makes it the best all-encompassing hub for everything Apple users need to address on a given day. In the Today and Upcoming tabs, you’ll see all of your scheduled events for the day ahead with enough visual distinctions to be discernible but not cluttered. This is particularly useful for visualizing daily and monthly schedules (though weekly schedules were a bit harder to parse). In fact, it was way more organized than TickTick’s Subscribed Calendars tab—we just wish it had Todoist’s two-way calendar syncing capabilities.

If you don’t use Apple Calendar, no worries—you can link your other calendars, like Google Calendar, to Apple Calendar and all your events will carry over. In fact, we found this integration allowed us to automatically import all our calendar events into Things 3, even while logged into multiple calendar accounts.

It has a steep up-front price, but some may prefer it to a subscription. Unlike many other popular to-do list apps, Things 3 is a one-time purchase that can feel a little pricey, especially since you have to pay a different fee for each device. But once you take the plunge, you will always have access to Things 3. The Mac desktop price—currently $50—works out to about the cost of 10 months of Todoist Pro. And though you need to buy the iOS app separately to keep Things 3 on your phone, it’s a more manageable $10.

You can get a 15-day free trial for the desktop app, which is on the short side but still the best we’ve experienced. It doesn’t require a credit card, instead showing a reminder up top of how many days you have left, and the app simply stops working at the end of the trial if you opt not to pay.

Support is responsive enough. Developer Cultured Code maintains a forum for questions, plus an on-site contact form if you need to speak to a person. The company is located in Germany, and its response times are limited to Monday through Friday from 9 a.m. to 5 p.m. When we reached out with a question, we were pleasantly surprised to receive an email response within a day. The representative’s thorough response even linked out to a supplemental tutorial article on the Things 3 forum for additional assistance.

We previously included OmniFocus in this guide as a competition option with a robust selection of features and customizability, but held off on retesting it ahead of the impending release of OmniFocus 4. After several delays,  the app was released prior to the publication of this guide in December 2023 , and we look forward to possibly reconsidering and testing it in a future update.

This is not a comprehensive list of all to-do list apps we’ve tested. We have removed those that are discontinued or no longer meet our criteria.

Beehive Innovation’s 2Do is one of the most customizable apps we considered. Unfortunately, it lags behind its competitors with less functionality, a longer learning curve, and fewer regular, significant updates. If you can get past those hurdles, 2Do may be worth it as a more customizable and affordable alternative to Things 3.

GoodTask came in close second to Things 3 for Apple devotees, but it just fell short. If Things 3 is a luxury brand, GoodTask is a Class 1 knockoff—they’re nearly identical, but GoodTask just slightly misses the mark in terms of quality. It’s essentially a beefed-up version of Apple Reminders (which you need to get full functionality). That’s not necessarily a negative, if you just want to supercharge something you’re already familiar with. But it feels more like an add-on than a to-do list app that could be used on its own.

Google Tasks ( Android , iOS ) is a fine, free option if you actively use other Google apps and services, like Google Keep. But compared with our picks, we found its interface too simple, with no desktop app or web app and limited features.

Microsoft To Do isn’t a bad to-do list app—it’s just that Todoist and TickTick are much better. As far as free apps go, it’s leagues ahead of Google Tasks, with more features and a cleaner interface. But it’s just a little less polished than many of its competitors, and certain functions were only available on either the mobile or the desktop app, not both.

A productivity TikTok darling, Motion offers everything you could want on paper, but the actual user experience was a classic case of over-promising and under-delivering. This app’s main appeal is its AI auto-scheduler. It’s great when it works, but most of the time we found it was simply clunky and complicated to use. The subscription is also way too expensive for what you get—yes, it’s cheaper than hiring a personal assistant, but the onboarding process is just as time-consuming.

Notion is a good choice if you want a customizable app that allows you to start from scratch and fully make it your own, but it’s very barebones. The AI assistant ( $8 per month after a free trial) and a trove of downloadable templates can help you spend less time fumbling around in the app, but it’s annoying that they’re more or less required to compensate for the base app’s lack of features and poor navigation.

Jordan McMahon contributed reporting. This article was edited by Ben Keough and Erica Ogg.

Meet your guide

calendar task organizer

Kaitlin Mahar

Kaitlin Mahar is a staff writer for Wirecutter’s Deals team. Her byline has appeared in Delish, Esquire, and Town & Country. When she’s not hunting for deals and fiercely defending the Oxford comma, she’s a proud cat parent, an avid yogi, and a co-producer and co-host of the podcast Crime Culture . Please tell your pets and grandparents she says hi.

Further reading

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The Best App for Getting To-Dos Done

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Best calendar app of 2024

Keep organized in the office or on the go

Best overall

Best simple, best for windows, best for business, best for productivity, best for apple, best for tasks, best third-party, best for meetings, best for linux, best free apple.

  • How we test

The best calendar apps make it simple and easy for you to set reminders, schedule events, and overall better organize your time.

1. Best overall 2. Best simple 3. Best for Windows 4. Best for business 5. Best for productivity 6. Best for Apple 7. Best for tasks 8. Best third-party 9. Best for meetings 10. Best for Linux 11. Best free Apple 12. FAQs 13. How we test

Whether you're running your own business or an employee, chances are there aren't enough hours in the day to get everything you want done completed. Having a normal calendar app is great if you want to simply make note of big individual events such as business meetings or even time off, but there's more to calendar apps than this. The best go beyond creating basic timeblocked entries by making reminders, scheduling meetings, and planning out your days, weeks, and months to ensure you're using your time as efficiently as possible. 

At the same time, the best calendar apps will allow you to plan seamlessly across all of your devices with cloud syncing. This means you can add an entry to your calendar on your smartphone and then later review or edit it on your desktop computer or laptop when you’re back at work. While this requires an active Internet connection, viewing and even editing a calendar can usually be done offline, with the app then handling the sync when it reconnects later on.

Additionally, the best calendar apps allow you to see your work calendar, personal calendar, and even your shared calendars all in the same place. The ability to switch between these can help with productivity because when you're working you probably don't want to be distracted with personal events, and conversely when you're at home and trying to relax you don't want to work to intrude on that.

Overall, the best calendar apps are more than just calendars, but more like a simple form of virtual assistant that makes it simple and easy to organize your busy life.

Below we've listed what we think are the best calendar apps currently available.

We've also listed the best time management app .

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1. Google Calendar

Our expert review:

Reasons to buy

Reasons to avoid.

If you have a Gmail account, then you already have access to and are likely familiar with Google Calendar. This calendar app is available on the web and the company’s own operating systems : Android and ChromeOS. Given the company’s strong foothold, plenty of other apps are available for all of the major operating systems including iPhone users. Just like with Gmail, Google Docs, and the rest of Google’s products, Google Calendar is completely free to use making it one of the most attractive propositions, though you do get access to a few more features when you sign up for a business-focused Google Workspace subscription.

Unlike other calendar apps that try to cram in as much as possible, Google Calendar relies on a simple and professional design to keep your calendar tidy. It’s certainly aesthetically pleasing, but some power users may find it hard to find all the settings and options they may require. You can view one day, four days, a week, a month, or even a whole year at one time.

It’s designed to work with the rest of Google’s services, which are becoming increasingly integrated in an era where the company is focusing on saving users time with artificial intelligence, like its chatbot Bard. There are colorful cards for each month, and events like flights from your Gmail automatically show up in your calendar as well as video calling entries from the company’s own platform, Meet . Events can also be organized by sorting them into separate calendars or color-coded by their category.

The biggest strength of Google Calendar is that it’s a cloud-based app that syncs across all of your devices. This means that whether you’re at your computer or on your smartphone, as long as you’re signed into your Google account, you’ll have access to your calendar with notifications as well. Like many of its rivals from leading tech companies, it has some unique limitations that require you to have a Google account to get the most out of it, so while you can certainly sync a Google Calendar with most other clients and apps, it’ll be at its best on its own.

Read our full Google Calendar review .

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2. Calendar.com

After testing out every other calendar app on the market and discovering that most users weren’t happy with the solutions available, the developers of Calendar.com first released their own calendar on the web, Android, and iOS back in 2009. 

Calendar.com includes all of the features you’d expect from one of the best calendar apps. You can view your schedule by day, week, month, or year and easily share your calendar with others. It clearly has business customers in mind with handy additions like analytics (breakdowns of how you spend your time), easy scheduling and syncing with colleagues, and even some small AI boosts to make scheduling slicker.

However, it also includes the ability to embed calendars in web pages and has integrations with both Zapier and Zoom . Free users also have the ability to set up meetings with five other people. Similarly, it can sync with Google Calendar and Microsoft Calendar, however iCal and Yahoo Calendar are currently off the cards. While the company promises to be working on those, it’s advised that you don’t base your decision on potential future additions because technical hitches can cause significant slowdowns and even cancellations of projects.

The Calendar.com app has a minimalist design where UI elements that aren’t frequently used are hidden from view to avoid unnecessary clutter. Color coding allows you to keep your personal and work events separate though there is also a unified calendar feature that allows you to view multiple calendars at once. In fact, you can connect up to 10 different calendars which you can view from the app’s dashboard.

Calendar.com offers three separate plans in the form of Basic, Standard, and Pro, and while some additions and improvements have been made, the pricing has significantly increased presenting a higher barrier to entry for SMBs in particular. Basic, which is free, comes with all the essentials and lower limits. Standard and Pro improve limits but expect to pay $25 and $30 per user per month unless you’re willing to pay annually for a 20% discount. 

Read our full Calendar.com review .

3. Outlook Calendar

Although Outlook Calendar was initially designed for corporate users and large organizations, Microsoft has revised this calendar app over the years to make it an excellent product for both personal and professional users. The best part about Outlook Calendar is that it’s completely free and you only need to create a Microsoft Outlook account to get started. In addition to email and a calendar, if you’re a paying user you also get access to Microsoft Office apps like Word, Excel, and OneNote.

Outlook Calendar may seem a bit limited in terms of features but the app supports all of the standard view modes including day, week, month, and schedule. It’s great for people with busy calendars because it allows you to view multiple accounts at once. It’s also a neat tool for organization freaks, with plenty of folders and sharing options.

Scheduling is one of the things Outlook Calendar does really well. Using the app, you can easily preview scheduling conflicts and view suggestions for alternative time slots. What makes it such a powerful tool is that people you share events and calendars with don’t need to have Outlook Calendar themselves, so they can continue to use their favorite calendar app.

Outlook Calendar forms part of the wider Outlook email client for desktop users including a fairly new version specifically designed for oft-forgotten macOS users. There’s also a web app and mobile apps for both iOS and Android. Microsoft also keeps all of these apps updated regularly and all versions share the same features so you’ll be right at home regardless of which platform you’re using.

It’s worth noting that you will miss out on some features if your email account doesn’t use an Exchange Server, like color-coded tags, so even though the service will work with third-party accounts it has a unique way of forcing its own services upon you.

Read our full Outlook Calendar review .

4. Business Calendar 2

Business Calendar 2 from Appgenix Software is primarily aimed at business users that need access to loads of advanced features and customization options. In fact, some users might feel a bit intimidated by the sheer number of options available and just how complex it looks compared to its minimalist rivals. Fortunately, Appgenix provides professional customer support and a knowledge base with a lot of information on a wide variety of topics.

Unlike some of the other options on this list that offer web apps and support multiple platforms, Business Calendar 2 is an Android app that can be downloaded from either the Google Play Store or the Huawei App Gallery for Huawei smartphones . Great for on-the-go organizing, but not so good for companies whose workers are running a variety of operating systems.

Still though, Business Calendar 2 offers more than enough in terms of features and customization. The app allows you to view your calendar in a day view, a week view, and a month view. Multiple events can be moved, copied, or deleted at once using its agenda feature. There are also 22 themes available and seven beautiful widgets that can be customized down to the last detail.

Business Calendar 2 is available in both a free and premium version. The main difference between the two comes down to the features available as premium users can simultaneously manage multiple events and also get access to media attachments, private event invites, priorities, templates and other advanced customization options. Instead of being a monthly subscription, the premium upgrade for Business Calendar 2 is just a one-time payment that costs less than $10.

Read our full Business Calendar 2 review .

Any.do is known for providing several productivity tools which in addition to a calendar include a daily planner, a to-do list, a grocery list, and reminders. The company’s calendar app also integrates with Google Calendar, iCloud , Outlook, and more and is available on Android, iOS, iPadOS, macOS, watchOS, Wear OS and even on smart home devices like Amazon Alexa and Google Home.

While Any.do is free by default, upgrading to a premium subscription gives you access to advanced recurring reminders, customized themes, WhatsApp reminders, color tags, location reminders, and an unlimited daily planner which costs the equivalent of $3 per month billed annually.

Any.do features a smooth, award-winning interface that works as expected. Switching between different tasks and views is also easy just as it is to edit events. Speaking of tasks, the app also lets you create sub-tasks and configure them with options like a reminder, linked tasks, labels, and more. The company hopes that combining all of the tedious day-to-day organization tasks in one place helps users to focus and ultimately, get more done.

It’s not just a family organizing tool, though, because integrations with video conferencing services like Teams, Zoom, and Google Meet; project tracking software like Monday.com, Trello, Asana, and plenty of others, make it a powerful hub.

If you’re looking for a calendar app that works seamlessly across all of your devices, browsers, and even your smart home, Any.do just might be for you.

Read our full Any.do review .

6. Timepage

Timepage is a unique-looking, standout calendar app developed by notebook and calendar maker Moleskine, which takes some familiar styling cues that can make navigating the app a little challenging at first. That said, it looks slick and there are plenty of view options ranging from a daily schedule to the full month or a six-week period.

Expect the usual list of features, like color coding and event sharing. Locations, people, and other media can be added to calendar entries to help provide smart insights, and the weather integration (which is by no means unique to Timepage) is another handy tool.

Great news for Apple users is that Timepage is optimized for iOS, iPadOS, and even watchOS for on-the-go event monitoring. There’s also a dedicated macOS desktop app which is more conventional-looking than the mobile versions, however Windows and Android users are uncatered for.

While there’s no free version, the subscription isn’t as expensive as some rivals at $1.99 per month or $11.99 per year. There’s also a more expensive Moleskine Studio bundle that combines Timepage with the company’s reminders and to-do lists app, Actions, and sketching and mind-mapping tool, Flow.

Read our full Timepage review .

7. Monday Work Management

Using the well-known work management tool Monday.com, teams can schedule, monitor, and control their workload, and keep track of the project over time. It gives users access to a workspace that comprises boards on which groups of people can arrange tasks, projects, and workflows. It is all done to promote a culture of “Work ownership and accountability.”

Boards can be customized by adding columns that list the relevant information, such as task names, deadlines, owners, statuses, and priorities. Encourage team members to interact with one another by using Monday.com's collaborative features, such as comments, mentions, and attachments. Teamwork on a project is facilitated by the ability to view a task more clearly, judge tasks more accurately, and work more efficiently as a result of pre-built automations. The project can then be tracked via a dashboard that compiles data from several boards, which all contributes to a collaborative and efficient workflow.

We like that there are five different plan tiers available, including at the bottom a free one, which gets limited to two seats and three boards. The Basic Plan, which has a minimum of 3 seats, is the starting point for the paid plans. When purchased annually as a discount, each seat costs $8 per month. Access to automations, which are available for $10 per seat per month with a cap of 250 automations per month, requires moving up a tier to the Standard Plan. The completely configurable Enterprise Plan is at the top of this tier structure.

There are multiple ways that support can be accessed: through chat, email (which is actually a support portal that supports sharing files such as an annotated screenshot), or by requesting a callback via phone.

Along with mobile apps for iOS and Android, we appreciate that there is a free trial available.

Read our full Monday Work Management review .

8. Fantastical

Fantastical is a calendar app that is designed to bring all of your events, tasks, and meetings together in one place. The app is primarily geared towards Apple users and is available on macOS, iPadOS, iOS, and even watchOS so you can quickly check your calendar using your Apple Watch . 

While there is a free version available, you’ll need a Flexibits Premium Subscription to take full advantage of Fantastical’s features. There are two premium plans available with one designed for individuals and the other for families. The individual plan pricing also applies to business users, on a per-user basis. For the price though, you also get access to Flexbits’ Cardhop which integrates with your device’s contacts and serves as a digital rolodex you can use across all of your Apple devices.

In addition to helping you keep track of your personal and work calendars,  Fantastical also has an innovative feature called Interesting Calendars that syncs external calendars based on your interests. This way you can stay up to date on your favorite shows, sports, and more automatically.

Fantastical is well known for its beautiful design and interface. Everything inside the app is laid out logically and there are also plenty of customization options to make your calendars your own. Fantastical also provides three themes to choose from so you can have the standard Fantastical theme, a light one, or a dark one that provides you with a consistent view of your calendar across both desktop and mobile.

While calendar sharing works to alleviate some of the compatibility issues, there is one clear drawback and that is that there are no Android or Windows versions, so unless you have an entire Apple ecosystem then you’ll want to find an alternative.

Read our full Fantastical review .

9. Calendly

Calendly is a calendar app with the aim of making scheduling a breeze for both your professional and personal life. It does this by first having you fill in your availability from which it creates simple rules so that it can do the work for you. From here, you can send guests your Calendly link or even embed it directly on your website for easy appointment scheduling. Calendly could be the perfect tool for hybrid workers as it lets you create and schedule meetings over Zoom or in person.

Events can be categorized by type, meetings can be set up as either recurring or one-off with specific options for both, and there is a great deal of automation available to make scheduling very hands-off. Premium subscribers also get access to integrated metrics that can provide a comprehensive overview of how you’ve been using your calendar as well as changes you could make to your schedule to improve your daily life.

Although Calendly has a relatively simple user interface, its developers have put a lot of thought and attention into making the app both streamlined and accessible. The only downside is that there aren’t a lot of customization options though you can tweak how the app looks.

There’s a free tier, however three additional paid plans at $10, $15, and $20 per user per month offer many more features for business users. 

Read our full Calendly review .

10. Lightning Calendar

Lightning Calendar is the only open source option on this list and it’s offered as part of Mozilla’s email client , Thunderbird. In addition to working on Windows and macOS devices, Lightning Calendar is one of the best calendar apps for Linux.

Just like Mozilla Firefox, Lightning Calendar is completely free to download and use. But like Outlook Calendar, it isn’t available as a standalone app which means you’ll have to install Mozilla Thunderbird to use it. This calendar app’s source code is also completely open and anyone can get involved and help contribute to it. While you can’t pay for Lightning Calendar, you can make a donation on Mozilla’s website to support its continued development.

Lightning Calendar allows you to create events, set up reminders and invite people but you can also take advantage of public calendars and add them to the app. In fact, on its website , Mozilla provides a full list of holiday calendars for countries around the world in case you want to know when your remote co-workers will or won’t be available, which is handy for organizations who work with workers, freelancers, and contractors from different parts of the globe. You can also create tasks with detailed configuration options like progress tracking and advanced postponing.

The biggest downside to Lightning Calendar is that it features an older, dated user interface which lags far behind some of the more minimalist approaches employed by most of Lightning’s competitor apps. This could be perfect for those that like to keep things simple or for those with older machines that can’t be bogged down running multiple modern applications.

Read our full Lightning Calendar review .

11. Apple Calendar

Just like Outlook Calendar and Google Calendar come pre-installed on Windows and ChromeOS devices, Apple Calendar is installed on iOS, iPadOS and macOS devices by default and is free to use. This means that if you have a MacBook or iPhone, you already have this calendar app installed on your device and ready to go.

Apple Calendar allows you to create and edit events with standard settings like time/date, location and recurrence though you can also invite others to your events if you have them as a contact first. Events support additional notes and links as well as file attachments, and the company also recently launched new FaceTime links for video call scheduling (along with URL support for other video call joining links).

Apple Calendar lets you view your schedule in day, week, month, and year view, and color coding makes it easy to keep your calendars and events organized. That said, there are few customization options available which is typical of Apple’s other software.

Apple Calendar offers more than enough to handle the basics but if you want more customization or find yourself working on Windows or Linux devices in addition to your Mac, you might want to look elsewhere. There’s an online version that’s laid out similar to the desktop version, however the desktop version has some differences to the mobile and tablet versions, especially in terms of scheduling which takes a smarter but less customizable approach on Mac.

Read our full Apple Calendar review .

We've also featured the best time management apps .

Calendar app FAQs

Which calendar app is best for you.

When deciding which calendar apps to download and use, first consider what your actual needs are. A number of general software platforms already include a basic calendar, but can often lack the necessary tools for a dedicated diary. Additionally, free and budget calendar apps can provide a lot of the tools you need, but higher-end software can really cater for the specialist, so do ensure you have a good idea of which features you think you may need to save on the pain of changing to a different software platform later on.

Should I pay for a calendar app?

Typically, paying for a service will give you the best results with many of the premium features locked behind a paywall. That’s not necessarily the case with calendar apps, depending on who you are. For personal use, there’s often very little need to fork out when plenty of free options have everything you need. The same can be said for some businesses, though there are some cases when paid-for features like appointment scheduling may be called for.

Can I use more than one calendar app?

Most calendar apps will be able to sync with most service providers, though it’s worth checking the small print before committing, especially if you intend on paying. While you may want to use Google Calendar for your Google account on an Android device, and Outlook Calendar for your work’s Exchange-based calendar, it’s possible to have them both showing under one app. For others, though, keeping them totally separate can help compartmentalize work and personal. It’s entirely a preference thing, and both ways are usually possible.

How we tested the best calendar apps

To test for the best calendar apps we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations, such as keeping a diary and scheduling conferences. The aim was to put each service provider through its paces to see how useful the basic versions were and also whether more advanced tools were worth the extra premium

Read how we test, rate, and review products on TechRadar .  

Build your own calendar application with WebCalendar .

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Matt Hanson

Matt is TechRadar's Managing Editor for Core Tech, looking after computing and mobile technology. Having written for a number of publications such as PC Plus, PC Format, T3 and Linux Format, there's no aspect of technology that Matt isn't passionate about, especially computing and PC gaming. Ever since he got an Amiga A500+ for Christmas in 1991, he's loved using (and playing on) computers, and will talk endlessly about how The Secret of Monkey Island is the best game ever made.

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calendar task organizer

A smart daily planner

Set yourself up for success with My Day, intelligent and personalized suggestions to update your daily or weekly to do list. With both a Microsoft to do desktop app and mobile app available, it is easy to stay on task all day long.

Manage your to do list online

A truly cross platform task management app. Whether you're at home using the desktop app or are using the mobile app on the go you can access your task list and stay organized.

The Microsoft To Do app displayed on several devices alongside one another

Sharing made easy

Sharing an online to do list can help keep you connected with friends, family and colleagues.

Make managing tasks easier

Break tasks down into simple steps, add due dates, and set reminders for your daily checklist to keep you on track.

A laptop displaying To Do lists for a student

Ready to get more done in Microsoft 365?

See more from microsoft to do.

calendar task organizer

Outlook Tasks integration

To Do is integrated with Outlook Tasks, making it easier to manage all your tasks in one place.

calendar task organizer

Access from anywhere

Microsoft To Do is available for free, and syncs across iPhone, Android, Windows, and the web.

What is the purpose of a to do list?

The main purpose of a to do list is to provide yourself with a list of your priorities in order to ensure that you don't forget anything and are able to effectively plan out your tasks so that they are all accomplished in the correct time frame. A well maintained to do list will set your mind at ease since you will always have a clear picture of what you need to get done.

Why is a to do list important?

A to do list is important because it keeps your tasks and obligations in order. An organized list makes things more manageable and keeps you mentally focused on the tasks at hand.

When should you make a to do list?

The best time to make a daily to do list is either the night before, or first thing in the morning. The biggest benefit of a well organized to do list is the peace of mind that comes with having a plan in place. Going to bed with a plan for the next day in place can lead to better sleep. Making a list first thing in the morning will give you a plan for a successful day.

How many items should be on a to do list?

It's important to keep your to do list manageable. An impossible task list can increase feelings of stress. It is often recommended to keep to do lists to 3 items maximum. If you need to have more than 3 items, try to include no more than 1 "big" task and fill the list out with some "medium" or "small" tasks that are easy to accomplish.

How do I create a to do list on my phone?

To do list apps such as the Microsoft To Do app are the best ways to create a to do list on your phone. With Microsoft To Do you can easily create and sync your task lists across multiple devices so you have your to do list available whether you are on your desktop, phone, or tablet.

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The 7 best to do list apps in 2024

A hero image with the logos of the best to-do list apps

There are too many to-do list apps. Trying them all would be a massive task, and I know because I did it.

Why are there so many apps for something easily done with sticky notes or any other scrap of paper? Because managing tasks is an intensely—even irrationally—personal thing. People will reject anything that doesn't feel right. That's a good instinct, but it makes it hard to find the right app.

And now I'm offering you what I feel is the cream of the crop. Whatever you're looking for, one of these task management apps is going to be right for you. Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps.

The best to-do list apps

Todoist for balancing power and simplicity

TickTick for embedded calendars and timers

Microsoft To Do for Microsoft power users

Apple Reminders for most Apple users

Things for elegant design

Google Tasks for Google power users

Any.do for people who forget to use to-do apps

Other options , including project management software, note-taking apps, and other tools that can do the job

What makes the best to-do list app?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

I've written about technology in general, and productivity specifically, since 2013. In that time, I've personally tried basically every major to-do list app that has come out, and I've always relied upon at least one of them to function.

Of course, when it comes to managing a to-do list online, everyone has different criteria. I kept this in mind as I tested, and I tried not to just pick the apps that suited me best, but the ones that suit different people who approach task management in other ways. Regardless, there were a few features that made certain apps stand out.

What is a to-do list app for?

To-do lists help you organize your work and keep track of tasks. A good digital to-do list makes it easier to get work done—and makes it harder to miss deadlines.

What makes a good to-do list app?

The best to-do list apps:

Make it fast to add and organize tasks . Ideally, a task is added and categorized in a couple taps or keystrokes. If adding your to-dos is a hassle, you just won't do it.

Offer multiple ways to organize your tasks . Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this.

Remind you about self-imposed deadlines . Notifications, widgets, emails—if you're using an online to-do list, it should help you track what needs to happen when. This is one of the big reasons to use an app over a notebook.

Offer clean user interfaces . The best to-do app fits into your workflow, so you can get back to what you're supposed to be doing. As a professional reviewer who spends a lot of time testing, I generally have a phobia of ugly apps.

Sync between every platform you use. Which platforms will depend on what you personally use, but I didn't consider anything that doesn't sync between desktop and mobile. You really should be able to check your to-do list when you're at the store or otherwise out and about.

While AI is starting to creep into to-do apps, it's not broadly useful yet. No app made this list just because it had some AI scheduling or could automatically suggest sub-tasks, but no apps were excluded over it either. While some people might find these features useful, I suspect most people looking for a to-do app want to be able to keep track of all the things they have to do—not get more tasks added to a list by a robot.

I tried to find the task list apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you.

The best to-do list apps at a glance

Best to-do list app for balancing power and simplicity, todoist (web, windows, mac, android, iphone, ipad).

Todoist, our pick for the best to-do list app for balancing power and simplicity

Todoist isn't the most powerful to-do list website out there. It's also not the simplest. That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in my tests, thanks in part to natural language processing (type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. There's even an AI assistant on paid plans that can help make tasks more actionable. Overall, this is a great first to-do list app to try out, especially if you don't know where to start.

Todoist also integrates with Zapier , which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Check out some ideas for automating Todoist with Zapier , or try one of these examples.

Add new Google Calendar events to Todoist as tasks

Google Calendar logo

Save new incomplete Todoist tasks in Notion databases

Notion logo

Add new saved Slack messages to Todoist as tasks

Slack logo

Todoist price : Free version available; paid version from $5/month.

Best to-do list app with embedded calendars and timers

Ticktick (web, android, windows, mac, iphone and ipad).

TickTick, our pick for the best to-do list app with embedded calendars and timers

TickTick is a fast-growing task list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing. Tasks can be organized using lists, tags, due dates, and priorities, and there's also the ability to add subtasks to any task.

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other task tracking apps offer.

First, there's a built-in Pomodoro timer , allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there's integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking . There's also a built-in habit-tracking tool , allowing you to review how many days you did or didn't stick to your exercise and diet commitments. And an Eisenhower Matrix view allows you to prioritize your tasks based on what's urgent and what's important. It's a great collection of features, unlike anything else on the market.

With TickTick's Zapier integration , you can connect TickTick to the other tools in your tech stack to automatically create tasks whenever you get new leads, deals, or emails. Learn how to automate TickTick with Zapier , or get started with one of these pre-made workflows.

Create Notion items from new TickTick tasks

TickTick logo

Create TickTick tasks from new Google Calendar events

Create ticktick tasks from new google tasks.

Google Tasks logo

TickTick price : Free version available; paid version from $3.99/month.

Best to-do list app for Microsoft power users

Microso ft to do (web, android, windows, mac, iphone and ipad).

Microsoft To Do, our pick for the best to-do list app for Microsoft power users

Over the last few years, Microsoft has been slowly and quietly making its personal productivity apps really, really good. The latest version of Microsoft To Do is one of the big results of that. The main interface is clean and friendly, and adding tasks is quick, but there's a lot of flexibility below the surface.

The real standout feature here is the deep integration with Microsoft's ecosystem. Any email flagged in Outlook, for example, shows up as a task. Outlook users can also sync their tasks from that app over to Microsoft To Do, meaning there's finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type "add rice to my shopping list," and rice will be added to a list called "shopping." If you're a Windows user and an Outlook user, this is the app for you (though it does work well on Macs and iPhones too).

It's also one of the prettiest to-do list apps on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you're looking at. You're going to be looking at your task list all day—it might as well look good. 

Microsoft To Do integrates with Zapier , which means you can make sure Microsoft To Do is talking to all the other apps you use, not just the Microsoft ones. Learn how you can make Microsoft To Do a productivity powerhouse with Zapier, or take a look at these examples to get started.

Add new tasks in Google Tasks to Microsoft To-Do

Microsoft To Do logo

Add new Microsoft To Do tasks to Notion databases

Create tasks on microsoft to-do from new google calendar events.

Microsoft To Do price : Free

The best to-do list app for most Apple users

Reminders (mac, iphone, ipad).

Reminders, our pick for the best to-do list app for most Apple users

There have always been loads of high quality to-do apps available for Apple devices, in part because the built-in Reminders app just didn't match up to the expectations of productivity-loving Apple fans. They wanted a nice computer, a nice smartphone, and a nice to-do app—and Apple was only giving them two out of three. 

But over the last few years, that's changed. Reminders has gone from being a very basic to-do list to a solid task management app. It has tags, due dates, sub-tasks, and Smart Lists, you can share tasks and lists with other Apple users, and you can even trigger reminders based on your location. It also offers multiple ways to view your tasks and offers a few unique touches, too, like grocery lists that automatically group products by category. 

If you have hundreds of tasks to keep track of, one of the other great Mac to-do apps might be a better fit for you, but for most Apple users, Reminders now ticks a lot of boxes. And because Apple Reminders syncs with Microsoft To Do , you can even connect Reminders to Zapier to automate your to-do list.

Reminders price : Free on Apple devices

The best to-do list app with elegant design

Things (mac, iphone, ipad).

Things, our pick for the best to-do list app with elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That's about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there's seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain subtasks if you want. It sounds confusing, but it isn't, which really speaks to how well Things is designed.

Other task tracking apps offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you're an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things' integrations on Zapier . Discover popular ways to automate Things with Zapier , or take a look at these workflows for inspiration.

Add saved Slack messages to Things as to-dos

Things logo

Create to-dos in Things from new Notion database items

Create to-dos in things from new google tasks.

Things price : $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

While I love Things' simplicity, if you want something more complicated that allows you to control every aspect of your task management system, check out OmniFocus .

Best to-do list app for Google power users

Google tasks (web, android, iphone and ipad).

Google Tasks, our pick for the best to-do list app for Google power users

If you live in Gmail and Google Calendar, Google Tasks is an obvious free to-do list app to try out. That's because it lives right in the sidebar of those two apps, and offers more than a few integrations. Plus, there's a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there's not a lot of organizational offerings. There are due dates, lists, descriptions, subtasks, and the ability to "Star" tasks. There's not much beyond that, which is ok. On the desktop, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that's always handy. If you're the kind of person who always has Gmail open on your computer, it's hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks' integration on Zapier . Learn more about how to automate Google Tasks , or take a look at these examples of workflows you can automate, so you can stop manually moving your tasks.

Save new tasks in Google Tasks in Notion databases

Create trello cards from new google tasks tasks.

Trello logo

Google Tasks price : Free

Take a look at how you can power up all of your Google apps using automation .

Best to-do list app for people who forget to use to-do apps

Any.do (web, android, windows, mac, iphone and ipad).

Any.do, our pick for the best to-do list app for people who forget to use to-do apps

Any.do offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily "Plan my Day" feature, which forces you to schedule when you'll accomplish your various tasks, so that you remember to actually do things. Any.do also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you're the kind of person who adds things to a list and forgets about them. The built-in AI can even suggest subtasks if you want to work in smaller steps.

The desktop version isn't quite as slick as the mobile version—it feels cluttered and is more than a little confusing. You can use it through your web browser, or download the app (which just makes the web browser version run in its own window). Still, Any.do's mobile version alone makes a compelling reason to give it a shot, especially if that's where you do most of your task management.

Any.do integrates with Zapier , so you can automatically add tasks to Any.do whenever there's a new calendar event, note, or task in your other apps. Discover more ways to automate Any.do with Zapier , or try one of these templates.

Add new Google Calendar events to Any.do as tasks

Any.do Personal logo

Add new Google tasks to Any.do

Add google calendar events for new tasks in any.do.

Any.do price: Free version available; paid version from $2.99/month, billed annually

Other to-do list options

I focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you're looking for:

Project management apps like Trello and Asana can be used for task tracking, especially if you already use them to manage your other work.

Apple users have a lot of great options, like OmniFocus, which didn't make this list because they're more niche than most people need. Check out Zapier's lists of best Mac to-do apps and best iPhone to-do apps for other great options.

Note-taking apps like Evernote, OneNote, and Google Keep also have to-do list features, if you want to combine your to-do lists and notes.

You can use Notion as a to-do list if that's where you spend most of your time, and the various Notion alternatives work just as well.

Time-blocking apps are another solid option. These combine a task list with your calendar , encouraging you to decide when you'll do what.

Google Sheets can be your to-do list . Zapier's CEO even uses Gmail as his to-do list .

Sticky note apps can also do the trick. So can a piece of paper. Don't overthink things! I still rely on my Moleskine notebook from time to time.

What's the best to-do list app?

The best to-do list app is one that you actually use. Personal productivity is just that—personal. Some folks will like the simplicity of an app like Todoist, while others will love the elegance of Things. Try each of the apps on this list for a couple days to see how they work for you.

Finding the right task management system is hard because it's so personal. To that end, let me know if there's anything you think I missed.

Related reading:

How to automate your to-do list

7 creative ways to visualize your to-do list

Some tasks belong on your calendar, not your to-do list

6 to-do list ideas to help you get more done

This post was originally published in April 2018 by Andrew Kunesh and has also had contributions from Justin Pot. The most recent update was in December 2023.

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Harry Guinness

Harry Guinness is a writer and photographer from Dublin, Ireland. His writing has appeared in the New York Times, Lifehacker, the Irish Examiner, and How-To Geek. His photos have been published on hundreds of sites—mostly without his permission.

  • Task management & to-do lists
  • Google Tasks
  • Microsoft To Do

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10 Best Planner Apps To Organize Work Better (2022)

Jitesh Patil

Looking for the best planner apps to organize your schedule? This article compares the top apps for planning your day, week, month, or more.

But why do you need a planning app?

Juggling priorities, both on the personal and work front, can be tough.

Thankfully, today you have a number of software options to set a schedule and get work done. Plus, these applications are available for a variety of platforms — web, desktop, and mobile. 

How do you find the best scheduling and work management app?

That’s what this article is about. We look at the best apps for planning your work and life. Each app in this article serves specific planning needs. So by the end of this article, you’ll find one that meets your requirements.

Here’s what we’ll cover:

Ready to dive in? Let’s start.

What are the best planner apps in 2022?

1. toggl plan.

Toggl Plan is the overall best planner app for businesses and teams .

With Toggl Plan, you can plan and track your team’s schedule using simple drag-and-drop timelines. But if you prefer Kanban boards to manage your tasks, Toggl Plan has them too.

Toggl Plan's drag and drop timelines make it the best planner app for individual projects and team.

You can also set color-coded milestones on the Project timeline . Optionally, you can share important milestones across other plans. 

You’ll also be able to collaborate with your team by attaching files and checklists and adding comments to your tasks.

Best of all, managers can see their entire team’s plan in one place. This helps them identify scheduling bottlenecks and balance team workloads thus preventing overwork and burnout.

Rebalance your team's workloads with simple drag and drop.

Key features

  • Plan project or work schedules (including time off) using simple drag-and-drop timelines.
  • Get a weekly, monthly, quarterly, or annual overview of the timeline
  • Share a read-only view of Project timelines with external users
  • Visualize your entire team’s schedule in one place to avoid overwork and burnout.
  • Track tasks visually on Kanban task boards.
  • Add color-coded milestones which are optionally visible across timelines.
  • In-app and email notifications when something changes in your schedule.
  • Integrates with Apple, Google, and Outlook calendars.

Online, iOS, and Android

Price plans

  • Forever free plan for solo users
  • Team plan at $9 per user per month: Comes with Team timelines and integration with Toggl Track for time tracking
  • Business plan at $15 per user per month: Comes with SSO, guest users, and data export for reporting

Try Toggl Plan for free .

If you’re looking for a free task planner app with a calendar view , Trello should be number one on your list.

Everything in Trello revolves around its Kanban board. You can drag and drop a task across columns to change its status and trigger automation workflows.

Trello boards make it simple to manage your tasks

You can attach files, labels, and checklists to tasks and collaborate with your teammates using comments. But that’s not all. Trello’s task functionality is easily extended to suit your workflows using add-ons (aka powerups).

One such add-on is the calendar view with which you can visualize your plans and scheduled tasks on a calendar.

Trello's calendar view makes it the best planning app scheduling tasks.

  • Plan and track tasks with simple to-do, in-progress, done, or a custom workflow
  • Visualize task schedules on a calendar view
  • Visualize tasks on timelines and maps (premium feature)
  • Integrates with thousands of other productivity apps
  • Automate task works with if/then logic

Online, Windows, iOS, and Android

Trello price plans

  • Forever free plan with unlimited tasks and up to 10 task boards
  • Standard plan : comes at $5 per user per month with custom task fields and guests on single boards.
  • Premium plan : comes at $10 per user per month with dashboard, timeline, and workspace calendar views
  • Enterprise plan : comes at $17.50 per user per month with multi-board guests, single sign-on, and unlimited workspaces

If you were to build a list of personal daily planner apps , Any.do would be at the top.

Any.do is the best daily planner app across devices

With Any.do, you can visualize your daily plans as a simple to-do list. You’ll see your to-do items segmented by when they are due — today, tomorrow, or someday later.

For each planned task, you can set reminders too.

A planner app isn’t complete without a calendar or a timeline view. Any.do comes with a simple calendar view with which you can filter tasks for a specific date.

In addition to to-do lists, you can also capture notes and file documents.

  • Capture and organize to-do items into lists
  • Set one-time, repeating, or location-based reminders for to-do items
  • Visualize daily plans using the calendar widgets on your phone
  • Add grocery items to automatically add them to relevant category lists
  • Re-schedule tasks for the day or week with a single tap

iOS, and Android

Any.do price plans

  • Forever free plan with unlimited to-do items and lists
  • Premium plan : $5.99 per month with advanced reminders, recurring tasks, and customizable color themes

4. TickTick

TickTick is the most versatile work planning app for capturing tasks .

TickTick is a versatile work planning app with location-based reminders

You can capture tasks using voice commands, by sending emails to TickTick as well as via Apple’s Siri app. While capturing tasks, TickTicks natural language processing automatically schedules tasks and creates reminders for a specific time or location.

  • Capture tasks via email or voice input
  • Organize tasks into lists and folders
  • Prioritize and labels tasks
  • Visualize tasks on a daily, weekly, or monthly calendar
  • Pomodoro timer and white noise for distraction-free work (premium feature)
  • Online, Linux, macOS, Windows, iOS, and Android
  • Extensions for Chrome, Firefox, Gmail, and Outlook

Pricing options

  • Free version : limited calendar functionality
  • Premium version : $27.99 per year with full calendar features, progress tracker, Pomodoro timer, and white noise

Todoist is a work organizer and planning app for teams .

Todoist is a work planning app for individuals and teams

With Todoist, you can capture tasks for your personal and professional commitments. Once added, you can organize tasks into projects and subtasks.

You can also prioritize tasks, add projects as favorites for quick access, and set reminders for critical tasks.

Todoist also allows you to delegate tasks to your team and visualize everyone’s work on a Kanban board.

  • Quickly capture and schedule tasks using natural language processing
  • Organize tasks into projects and subtasks
  • Share files and discuss tasks with your team
  • See your team’s activity by project or team member
  • Visualize the productivity of your team over time

Online, macOS, iOS, Android, and Windows

  • Free forever : for 5 projects with up to 5 collaborators per project
  • Pro plan : $4 per user per month for 300 projects, up to 25 collaborators per project, and reminders
  • Business plan : $6 per user per month for 500 projects, 50 team members per project, and team billing 

Twobird turns your email inbox into a work planning tool .

Twobird turns your email inbox into a work planning tool

It works with Google and Microsoft email apps including Gmail, Google Workspace, and Outlook. 

Twobird smartly categorizes your emails by priority. Plus, it sets reminders for emails that can be tackled later. In addition, you also get smart notifications to avoid distractions.

  • Integrate with Google and Microsoft email
  • Prioritize emails and set reminders automatically
  • Get smart notifications for distraction-free work
  • Unsubscribe from unwanted emails quickly
  • Add notes to email conversations

Windows, Mac, iOS, and Android

Twobird is free to use for now and plans to offer premium plans in the future. 

7. Google Calendar

Google Calendar is one of the best online calendar apps out there. It provides one of the best overviews of your work, meetings, and daily agenda. 

Google Calendar is one of the best online calendar apps

Scheduling remote meetings with Google Calendar is a breeze. It automatically takes care of the participant’s time zones. Plus, with integrations for Zoom or Google Meet, you can hop into the meeting right from the notification.

  • Create events with smart suggestions for titles, people, and places
  • Automatically add events to calendars from flight or hotel booking emails in Gmail
  • Day, week, and month views to visualize your schedule
  • Free for personal use
  • Google Workspace subscription for business at $6 per user per month

8. Things 3

If you’re looking for a daily planner app for iPhone or iPad, look no further.

Things is the best planner app for iOS and iPad

Things 3 is an award-winning daily task planning app built specifically for iOS. It also works on desktop Mac devices.

To-do items in Things are organized into projects and areas. Areas represent each sphere in your life such as work, family, finance, etc.

  • Organize to-do items into projects and areas
  • Plan and visualize your daily and upcoming schedules
  • Set reminders 
  • Repeat tasks automatically on a set schedule
  • Integrates with Apple calendar and shows your events alongside tasks
  • Create to-do items via email

All iOS devices including Mac, iPhone, iPad, and iWatch

  • iPhone and iWatch version : $9.99
  • iPad version : $19.99
  • Mac version : $49.99

9. Day by Day Organizer

Day by Day is one of the popular planning apps for Android devices.

It integrates Google Calendar and Google Tasks in one Android app. That way you get the best of both worlds — a powerful calendar with simple task management.  

DaybyDay Organizer is a planner app for Android

Day by Day keeps your Calendar and Tasks in sync. You can see all your events and tasks in one simple list. Also, you can plan and track tasks for a specific day, week, or month.

  • See events and tasks in one list
  • Keep your Google Calendar and Google Tasks in sync
  • Birthday reminder
  • Capture tasks and events with voice input
  • Agenda planner view
  • Free version with Google Calendar and Tasks synchronization
  • Premium version at $4.99 with recurring tasks, subtasks, and task priorities

10. Habitica

Habitica is one of the best daily routine planner apps that helps you form habits

Habitica is a gamified daily habit tracker app for individuals.

It gamifies your daily routine and encourages you to form habits and become more productive. Every time you perform a routine task on time, you get in-game rewards as well as praise from the community.

Habitica is useful as a student planner app to form study habits. Or as a fitness planner to stay healthy with daily exercise habits.

Best features

  • Track and manage habits, to-do lists, and daily goals
  • Get in-game rewards as you check off your tasks and goals
  • Battle with your online friends using these rewards to earn real-world rewards

Habitica pricing options

  • Free version to track your goals and habits publicly
  • Premium version at $9 per month + $3 per user per month for private group plans

What is the best planner app for your needs?

There are a lot of options when it comes to planning apps. You get apps for personal and professional use as well as individual and team use. 

So how do you choose the best planner for your needs? Think about it from these angles:

  • Does the app meet your/your team’s needs?
  • Does it make you more productive when planning your work?
  • Do you like working with the app?
  • Does it fit your budget?
  • Can it integrate with your existing work management system?

These questions will help you decide on the best planning app for your needs.

Most online tools, including Toggl Plan, have a free trial or a forever free plan. Use this opportunity to try out the planning software, along with your team before you decide on the tool of your choice. 

FAQs about planning apps

A planner app is a work management tool that combines scheduling and task management. It captures, organizes, and schedules work tasks using a timeline or a calendar.

A planner helps you and your team get work done by bringing clarity, accountability, and transparency to work. In addition, planners like Toggl Plan help you avoid scheduling conflicts as well as prevent your team from getting overworked and burned out. In addition, here are nine planner ideas to organize your work

There are many types of planner apps depending on the end-users — personal and professional work planners, paper and digital planners, team project planners, etc. In addition, certain types of planners are designed for specific use cases. For example, financial planners, student planners, health and fitness planners, etc.

First, identify the work you need to get done in a specific period. For example, a month, a week, or a day. Second, schedule tasks and projects using a timeline or a calendar while avoiding scheduling conflicts with other work plans, team members, and time off. And third, ensure that everyone’s workload is reasonable.

Google does not have a daily planner app. However, you can combine Google Calendar and Google Tasks to plan your daily work items. In addition, you also get Google Keep which helps you organize your notes and to-do lists as well as get location-based reminders.

Jitesh Patil

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

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10 Best Free Digital Planner Apps in 2024

Vivian Tejeda

ClickUp Contributor

February 14, 2024

It’s the beginning of the week, and it’s time to jot down the top three most important tasks for the day, set up reminders , and look through and edit last week’s notes. 

Should you do it in Google Docs ? The new planning app your friend introduced you to? Or keep it simple and stick with the notes app on your phone? 

You’ve likely found yourself in this scenario more than once if you haven’t had luck finding a digital planner. 

Granted, just about every daily planner out there do most basic tasks. But few unify and centralize just about every one of your planning needs in one platform. 

To help inform your quest for the best digital planner, we’ve compiled a list of all the options worth considering below.

Let’s dive into the specifics.

What Should You Look for in a Digital Planner App?

  • 1. ClickUp 

2. Google Calendar

6. mydailyplanners, 8. goodnotes, 10. monday.com.

One of the most significant features of a planner is user-friendliness. It’s hard enough to stick to a digital planner tool long-term—don’t make it harder on yourself by trying to work a digital planner that’s rigid and clunky into your daily life . 

An excellent digital planner makes it easy to centralize all your tasks. This means it’s always a good idea to check what other applications you’re likely already using (think Gmail or Slack) so that it integrates easier with your existing workflow.

Though it’s a matter of preference, the more integrations and features a digital planner has the better. Why? It’s one of the best ways to reduce the number of applications you often have to use to juggle doc creation, keeping track of invoices, reminders, or even the progress of any of your projects. 📚

The 10 Best Digital Planner Apps in 2024

1. clickup  .

As a digital planner, think of ClickUp as the all-in-one tool that takes care of anything from the simplest to the most complex planning needs for teams and individuals alike. Yeah, it comes with tons of features and is hyper-customizable—perfect for the digital planner that’s very particular about how they track and manage work (or their personal lives). 📖

ClickUp best features

  • ClickUp’s Calendar View : Arrange your tasks systematically, schedule deadlines, and create a dynamic calendar that enables your team to track progress and stay aligned.
  • Automations : Deal with routine tasks that get repetitive quickly with ClickUp’s advanced automation features. It’s a great way to free up additional mind space and plan more efficiently. With automation triggers and conditions, automate task creation, assignee changes, reminders, and task priority to name a few 
  • Personalization: The best daily planners are malleable—that way, you don’t have to deal with rigid fields irrelevant to your needs. ClickUp was built around customization, which means you’ll want to take some time to get familiar with how pages, folders, views, and tasks work to lock in a workflow that’s built for you
  • Templates: Who doesn’t love templates? ClickUp offers its users hundreds of templates spanning all kinds of needs like resource planning and event planning  

ClickUp Daily Planner Template

ClickUp limitations 

  • Some users cite its limited spreadsheet tools and complex formulas
  • Not all views are available on mobile (yet!)

ClickUp pricing

  • Free Forever
  • Unlimited : $7/month per user
  • Business : $12/month per user
  • Enterprise : Contact for pricing

ClickUp ratings and reviews

  • Capterra : 4.7/5 (2,000+ reviews)
  • G2 : 4.7/5 (5,000+ reviews) 

google calendar 3 day view

You know Google Calendar as one of the original digital planner platforms. Its scheduling features make it easy to get through the workday in one piece without overlapping meetings , work time, or “me” time.

Though basic, Google Calendar still offers some great planning features that work for the right user or as an integration for an app you’re already using. It’s easy to use as a daily planner or weekly planner app. You can also schedule events throughout the year with its easy-to-use interface.

Google Calendar best features

  • Automated reminders: Google Calendar sets automated reminders for upcoming events and tasks so that users stay on top of their schedule
  • Agenda view: Google Calendar has an Agenda View feature, which allows users to see their upcoming events, tasks, and notes at a glance
  • Calendar sharing: Google Calendar also allows users to share their calendar with others so that tasks, events, and notes are collaboratively managed
  • Mobile Friendly: Works on iOS devices and Android devices

Google Calendar limitations

  • Limited to mostly scheduling and time blocking
  • Lacks the additional features that make it a truly well-rounded planning dashboard 

Google Calendar pricing

Google calendar ratings and reviews.

  • Capterra : 4.8/6 (2,000 + reviews) 
  • G2 : 4.6/5 (40,000 + reviews)

Manage your tasks and to-do lists with Todoist

Todoist is a digital planner app that helps users stay organized and productive. It comes with a range of features and tools, such as task and some basic project management, do-lists (AKA to-do lists ), reminders and notifications, and the ability to create custom filters. 

Todoist best features

  • Do-lists: This to-do list feature allows users to break down their tasks and goals into smaller, manageable lists, and it’s accessible on multiple devices for on-the-go planning
  • Reminders and notifications: The app comes with automated reminders and notifications, which help users stay on track and organized
  • Custom filters: Todoist also has a custom filter feature to easily search and find tasks and data

Todoist limitations

  • Lacks advanced features (can’t archive old lists)
  • Can be hard to share your to-do lists for online collaboration   

Todoist pricing

  • Free : 
  • Pro : $4/month billed annually
  • Business : $6/month billed annually

Todoist ratings and reviews

  • Capterra : 4.6/5 (2,000+ reviews)
  • G2 : 4.4/6 (700+ reviews) 

Notion Interface Example

Notion is user-friendly and a great choice for individuals who like getting creative with their digital planner by starting with a blank canvas. It offers useful tools and features, including task management, a calendar view, and customizable task rows and columns.

Plus, its users synchronize their data across multiple devices, share their planning information, and integrate with other applications for maximum productivity.

Notion best features

  • Task management : Notion provides users with an intuitive task management system for creating, organizing, and tracking tasks
  • Nesting and linked databases : Notion’s nesting and linked databases allow users to easily organize and store pages and related tasks in a format that’s easy to navigate
  • Integration and embedding features : Notion also has integration and embedding features, which enable users to connect their Notion data with other services, such as Gmail or Slack, for a better workflow. Also, you can visually embed applications right on your dashboard for easy access

Notion limitations

  • Currently lacks the robust automation and task reminder features that other digital planner apps offer
  • Mobile app features are a bit limited compared to other digital planners
  • Some users say they spend a bit more time getting over the learning curve in the beginning

Notion pricing

  • Plus : $8 per user per month billed annually
  • Business : $15 per user per month billed annually
  • Enterprise : Contact the sales team 

Notion ratings and reviews

  • Capterra : 4.7/5 (1,000+ reviews)
  • G2 : 4.6/5 (1,000+ reviews)

Asana team calendar product example

If you enjoy digital planners with more of a framework or project manager approach to a workflow, then Asana is worth considering. It offers users a wide range of features, such as classic task and project management software , a calendar view , custom templates, easy integration with other cool apps , and plenty of views.

Asana best features

  • Custom fields: Organize and sort information like in a spreadsheet with single-select, multi-select, number, and text custom fields
  • Forms tied to projects: Collect the exact details needed for each task by directly connecting request forms to specific projects
  • Task deadlines: View tasks on an Asana calendar and stay on track, or even view them in your work calendar
  • Simple to-do list : Easy to create personal or collaborative to-do lists

Asana limitations

  • Asana doesn’t provide true native time-tracking features
  • Some say it isn’t a flexible tool compared to other digital planners on this list
  • Custom field tools can feel limited
  • Free version might be limiting for a simple daily planner

Asana pricing

  • Basic : Free
  • Premium : $10.99 per user per month billed annually
  • Business : $24.99 per user per month billed annually

Asana ratings and reviews

  • Capterra : 4.5/5 (11,000+ reviews)
  • G2 : 4.3/5 (9,000+ reviews)

My Daily Planners Calendar Example

Mash GoodNotes, Google, and Apple Calendar together and you get MyDailyPlanners. This daily planner app has to-do list options and offers templated digital planners complete with links and reminder settings. This works a lot like bullet journals and more as digital planners that can be edited “by hand.”

MyDailyPlanners best features

  • Hyperlinked pages: Organize and manage each month with easily navigable linked pages
  • Digital stickers: Use digital stickers in any of your monthly planning pages, just like in real life
  • Reusable PDF templates: Reuse the PDF template if you need to use the same page for additional planning

MyDailyPlanners limitations

  • Not so much an application but a template-based digital planner for an iPad or tablet
  • Updates to the digital planner templates cost extra

MyDailyPlanners pricing

  • Digital planners and bundles range anywhere from $15 to $20+ 

MyDailyPlanners ratings and reviews

  • Capterra : N/A

trello interface and board example

If you’re a fan of a Kanban planning approach, look no further than Trello . As a digital planner, it’s a highly visual tool that uses cards to plan tasks and projects. Tag users, add checklists, link files, and set automated reminders to stay on top of all your tasks.

Trello best features

  • Drag-and-drop interface: Trello’s intuitive drag-and-drop interface makes it easy to move cards, lists, or boards around and view the progress of different projects
  • Image and file uploads: Trello allows users to view upcoming tasks, upload images and files, and keep track of project deadlines
  • Flexible organization: Trello offers an easy-to-use organization system with customizable labels, checklists, and task assignments, which can work great for daily tasks

Trello limitations

  • Built around one type of digital planner framework
  • Can’t integrate or embed other apps you’re already using
  • Can be a lot of work for a simple to-do list

Trello pricing

  • Standard : $5 per user per month billed annually
  • Premium : $10 per user per month billed annually
  • Enterprise : $17.50 per user per month billed annually 

Trello ratings and reviews

  • Capterra : 4.5/5 (22,000+ reviews)
  • G2 : 4.4/5 (13,000+ reviews)

goodnotes product example

GoodNotes is an accessible iOS app that allows users to take notes or make sketches quickly and easily. The digital planner app features an intuitive interface that lets you create, organize, and edit documents.

It also includes a virtual library that allows users to store, manage, and access their notes with ease. Of the best digital planners, this one is ideal for more visual organizational tasks.

GoodNotes best features

  • Virtual Library: Offers an organized virtual library to store, manage, and access users’ notes
  • Handwriting recognition: Allows users to type by simply writing out the words on their device
  • Text recognition: Digital planner app recognizes typed or hand-written text to easily convert it into an editable format

GoodNotes limitations

  • Only available for iOS devices (Android devices may be coming)
  • Lack of pre-made shapes in the shape tool
  • No layering function makes the drawing feature really difficult

GoodNotes pricing

  • Go Limitless : $8.99 one-time payment

GoodNotes ratings and reviews

  • Capterra : 4.5/5 (35+ reviews)
  • G2 : 4.8/5 (29+ reviews)

any.do product example

Any.do has an easy-to-use dashboard that lets you create your daily plan on the go. Of the best digital planners on this list, Any.do is quite simple to add notes and attachments to your list. You can even color-code your priorities.

It’s an excellent planner app for creating centralized task lists that are shareable with your team or to create a simple to-do list.

Any.do best features

  • Mobile-friendly calendar: Calendar tools are super mobile-friendly and allow you to connect your Google Calendar
  • Turn emails into tasks: Once you connect your email provider, it’s easy to turn emails into tasks so you always remember to respond
  • Easily sync data: Made for on-the-go planning, it’s easy to work from the app and sync data across all your device

Any.do limitations

  • Free version only offers limited features
  • Doesn’t integrate well with other work apps

Any.do pricing

  • Personal : Free
  • Premium : $3 per month, billed annually
  • Teams : $5 per month, per user, billed annually

Any.do ratings and reviews

  • Capterra : 4.5/5 (100+ reviews)  
  • G2 : 4/5 (150+ reviews) 

Monday Kanban Board View Example

With Monday , users create projects, collaborate with team members, and track progress in one place. The platform features an intuitive drag-and-drop interface for task management, custom notifications for essential activities, and powerful automation capabilities.

Monday also integrates with hundreds of apps and services to help you work more effectively and get more done.

Monday best features

  • Unlimited boards and docs: Free plan offers users unlimited dashboards and doc creation
  • Customizable workflows: Create seamless workflows that take to-dos and projects from pending to complete in less time
  • Workload management tools: Find tools inside its dashboard for client planning, weekly goals and OKRs , and high-level planning

Monday limitations

  • Free version can feel limiting
  • Some think it saves its best features for paying premium users
  • Certain users don’t find the features as in-depth or flexible as other digital planner app alternatives
  • Generally more work management than digital planning

Monday pricing

  • Standard : $8 a set per month billed annually
  • Pro : $10 a set per month billed annually
  • Enterprise : Contact the sales team

Monday ratings and reviews

  • G2 : 4.6/5 (3,000+ reviews)

Looking for more digital planner apps? Check out this Sunsama alternatives guide !

Replace All Your Digital Planner Apps

The beauty of planning is that it isn’t a one-size-fits-all approach—it’s highly personal. With ClickUp, your quest to find the best digital planner app finally comes to a close.

Use it to brainstorm from scratch, create templates, and keep track of your most important tasks all in one place. ClickUp even lets you integrate multiple Google Calendars.

So you’re always on top of your personal planning needs and work projects. So start using ClickUp to ensure you have every tool you’ll need for your digital planning needs.

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Calendar & Task Organizer - Agenda Planner, Diary

Calendar & Task Organizer - Agenda Planner, Diary

Calendar & task organizer - agenda planner with diary an offline calendar for your events respecting your privacy. organizer and reminders for you calendar app is a fully customizable, offline calendar designed to do exactly what a calendar should do. no complicated features whether you’re organizing single or recurring events, birthdays, anniversaries, business meetings, appointments or anything else, calendar app makes it easy to stay organized. with the options you can customize event reminders, notification sounds, calendar widgets and how the app looks. daily, weekly and monthly views make checking your upcoming events & appointments a breeze. you can even view everything as a simple list of events rather than in calendar view, so you know exactly what’s coming up in your life and when. it allows you to schedule and get notified about future life events. organize your calendar with memos. diary organization like business appointments, calendar planner as your special assistant features: - schedule future events at specific times, and get notified. - sticky notifications to remind you all day. - view past events - set multiple event reminders, customize event reminder sound and vibration - snooze option for reminders - easily add holidays, birthdays, anniversaries & appointments - customize events – start time, duration, reminders etc - use as a personal calendar or a business calendar calendar, events, appointments, event reminders, organize calendar, calendar planner organize yourself with calendar planner, agenda calendar . download calendar and use it for free..

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11 Best Planner Apps for iPhone and iPad in 2023

Whether personal or professional, we usually have a list of tasks to complete. Such as studying, making presentations, attending meetings, cooking, cleaning, shopping, and whatnot. Now, to ensure that you complete all these tasks, you need a solid plan. Thankfully, some of the best planner apps for iPhone and iPad can help you do so effortlessly.

Best_Planner_Apps_for_iPhone_and_iPad

Managing tasks can be a piece of cake. But only if you’ve nailed the art of remembering, listing, and prioritizing them. A daily planner app can not only improve your task management skills but can also give you the satisfaction of checking off tasks one by one. So, let’s explore some amazing iPhone and iPad planner apps.

1. Apple Notes + Reminders App – Best Free Option for Apple Users

Thanks to incredible integration and feature support, using a built-in app is a smart decision. The combination of Apple Notes and the Reminders app can be a powerful planning tool. Apart from creating a checklist on Notes, you can also link related notes, scan documents , and even use Smart Folders to segregate/organize your notes.

Notes app

However, the one thing missing is the reminder facility. And that’s where the reminder app comes into play, wherein you can easily set reminders with alerts . While you can create and use templates , you can also turn your notes into reminders. The best part, you can set reminders for individual notes or parts of the notes as well.

To do so, open the note (select the text if needed) → Share → Find and select Reminders → Add. Here, tap Details to manage the reminder’s priority and list. And if that’s not enough, both apps effortlessly support iPads with Apple Pencil. Now isn’t this a win-win planner app option?

Price : Free

Get Notes app

2. Google Keep – Digital Planner App for Google Lovers

If you’re not completely boxed into Apple’s wall garden, Google Keep is the next best free planner app for iPad and iPhone. All your notes will be synced with your Google account , and you can access it from any device, whether Android, Windows, or even the web.

Google Keep Digital Planner App for Google Lovers

The app facilitates features like checkboxes (with multiple indentations), reminders , doodling or drawing, color codes and labels for organization , real-time collaboration, etc. And while not as extensive, it also offers Apple Pencil support, including some rich text support.

Now here comes the decisive factor. If you’re a layman or beginner, you’ll enjoy the simple and minimal user interface. However, if you like to decorate their to-do list, it might be a lost cause. Plus, the main home screen might seem a bit cluttered at times.

Download Google Keep

3. Todoist – A Powerful Agenda App for iPad and iPhone

Todoist is an elegant, sleek,feature-rich, and intuitive planner app to organize your professional and personal tasks. It’s a great choice for those who prefer a structured and organized approach to planning. You can create tasks with due dates, labels, and priority levels, ensuring you have a clear overview of your to-do list.

Todoist A Powerful Agenda App for iPad and iPhone

Furthermore, it supports recurring tasks, so you don’t have to jot down your daily, weekly, or monthly tasks repeatedly. Hands down, the best feature is its powerful everyday language recognition. You can add a task and reminder with a simple statement like, a meditation session at 6:00 am every Saturday.

The app also houses iOS- and iPadOS-specific features such as support for Siri, widgets, share extension, handoff, quick actions, etc. Plus, integration with over 60 tools like Gmail, Outlook, Slack, and third-party calendars. Although some features are locked under a subscription fee, the free version is more than sufficient.

Price : Free; Monthly subscription : $4.99 onwards

Download Todoist

4. Any.do – Great Organizer for Collaboration

Any.do is another feature-packed iPad planner app to keep you on top of your tasks and schedule. As an all-in-one app, it can be an organizer, daily planner, task manager, notepad, a board for sticky notes, and a collaboration tool.

Any.do Great Organizer for Collaboration

The app offers incredible cross-platform support. You can create recurring tasks, set location reminders, manage sub-tasks, add notes or file attachments, and more. Incredibly, you can also your voice to create reminders or add notes.

You can add items to your list directly from your email. Simply forward it to [email protected]. And you can not just share your task list or notes with others but also assign them tasks, chat with them in real time, and check overall progress.

Moreover, it integrates with popular calendar apps, such as Google, Apple, and Outlook Calendar , for seamless time management. Although its free version is pretty limited, you’ll have to loosen your wallet to experience the magic of this organizational wizard.

Price : Free; In-app purchases : $2.99 onwards

Download Any.do

5. Microsoft To Do – A Simple Planner App Designed for Everyone

Microsoft To Do is a natural choice for many professionals and students, especially if their offices and schools incorporate the Microsoft ecosystem. The seamless integration with Outlook and other Microsoft products makes it a comprehensive solution for managing tasks and schedules.

Microsoft To Do A Simple Planner App Designed for Everyone side

Thanks to its simple and easy-to-approach interface, Microsoft To Do is almost everyone’s cup of tea or coffee. You can create tasks and to-do lists, set due dates, and add notes to keep things well-documented. It also supports one-time or recurring reminders, intuitive task suggestions, and interactive collaboration on lists and tasks.

Furthermore, the ability to categorize tasks into lists, sub-tasks, or projects, and personalizing them via theme colors or backgrounds, helps you to organize and prioritize tasks. And if you’re a Microsoft 365 user, all your tasks, calendar events, and emails are easily synced across.

Whether you’re managing work-related tasks or personal commitments, Microsoft To Do offers a highly functional, reliable, and integrated solution for your planning needs.

Download Microsoft To Do

6. Goodnotes 6 – Great Option for iPad With Apple Pencil

Goodnotes 6 is an exceptional planner app tailored for iPad users. Designed to offer a premium experience for students, professionals, and creatives alike, it sports seamless support for the Apple Pencil. You can write and draw with precision and fluidity, closely resembling the experience of pen and paper.

Goodnotes 6 Best Planner for Handwritten Notes on iPad 1 side

It’s best suited for people who what to enjoy the convenience of digital planning with the added bonus of handwriting and sketching. Moreover, Goodnotes offers an extensive range of pen and highlighter options, paper templates, and document organization tools to enhance productivity.

So, whether you’re taking class notes, sketching out designs, or simply jotting down your daily agenda, this one here can manage it all. Goodnotes is an excellent asset for students. It not only allows you to record audio notes but also to search notes and even AI assistance to summarize, shorten, and edit your text.

Overall the app offers a seamless blend of technology and traditional methods. Although you might have to spend some $$ to make the most of this app.

Price : Free; Annual subscription : $9.99

Download Goodnotes

7. Notability – Best Planner App for Students

If you lie on the creative end of the spectrum and want your planner to look aesthetic, Notability could be it. With a strong focus on flexibility and creativity, it’s an excellent choice for those who prefer a highly customizable digital planning experience. Consider this app as the perfect blend of a journal and planner, allowing you to create multimedia notes.

Notability – Best Planner App for Students

One of its standout features is its robust support for handwriting and sketching, especially for Apple Pencil users. Apart from planning their days, students and professionals can also use it for taking class notes, annotating documents, and creating detailed plans.

Quite like Apple’s Freeform , Notability offers an infinite digital canvas. Plus, it seamlessly supports features like iPad multitasking, drag and drop, annotating PDFs, images, etc., audio recording in sync with your note-taking, and more.

In summary, Notability is a powerful, creative, and flexible digital planner that excels in its note-taking capabilities, albeit at a steep price.

Download Notability

8. Habitica – Best Daily Planner for Forming Habits

Task management can be a pain and sometimes can make you more anxious than at ease. However, if you’re up for some fun and need extra motivation, Habitica can help you out. It gamifies task management by turning your daily routine into an RPG-style game.

Habitica Best Daily Planner for Forming Habits 1 side

With Habitica, you create an avatar and set goals, just like you would in a role-playing game. The best part is that completing your real-world tasks, whether work-related, personal, or educational, earns you rewards and experience points.

And you’re not alone. You can collaborate with other users and participate in engaging challenges and quests that involve completing your daily tasks. The app allows you to set up different types of tasks, including habits, dailies, and to-dos. Wherein dailies are tasks you need to complete daily, and to-dos are one-time tasks.

Habitica’s unique concept is particularly helpful for individuals who thrive on challenges and rewards, turning daily productivity into an engaging adventure. It offers a web and mobile app, allowing you to access your gamified planner across platforms.

Price: Free; In-app purchases : $0.99 onwards

Download Habitica

9. Evernote – Simple to Use Digital Planner App

Evernote is a well-established and versatile note-taking and organization app that doubles as a robust planner for iPhone and iPad users. At its core, Evernote excels in capturing and organizing notes.

Evernote Simple to Use Digital Planner App 2 side

You can effortlessly create notes, clip web pages, add images and tags, and a hierarchical structure. Most importantly, you can set task reminders so you’re on top of schedule. Its USP is its powerful search functionality, allowing you to locate notes and tasks, including handwritten notes or scanned documents, quickly.

Furthermore, the app offers cross-device compatibility, ensuring your planner and notes are accessible across devices. It’s also a popular choice for document and file storage, allowing you to keep attachments, PDFs, and other important files in a centralized location connected to your tasks and notes.

Evernote’s rich features make it a well-rounded choice for keeping your digital life organized. And while the paid plan has some amazing perks, the free version is pretty great as well.

Price : Free; In-app purchases : $6.99 onwards

Download Evernote

Tip : Can’t decide which note-taking app is better for you? Check out this detailed comparison between Apple Notes and Evernote .

10. Things 3 – Feature Packed Daily Planner app

As the name suggests, if you have things to do, Things might be the route you want to take. Crafted for effortless task management, it boasts a minimalistic elegant design, user-friendly interface, and intuitive approach. The uncluttered layout allows you to create, organize, and manage tasks with remarkable ease.

Things 3 Feature Packed Daily Planner app side

Just add to-do items, set due dates, and organize them into projects or areas of focus. It incorporates all the basic features you’ll need like reminders, repeaters, calendar integration, tags, quick find, share extension, and widgets. Additionally, it houses some special features like Mail to Things, This Evening (easy overview), and Magic Plus (drag + and add to-dos).

The best part is that the app doesn’t attempt to multitask. It just concentrates on one task, i.e., to keep you on top of your to-do list. And does it so perfectly, that you can multitask like a pro. And even though it’s a paid app, its elegant simplicity and thoughtfully crafted features are worth the expense.

Although having separate apps for iPhone and iPad, with significantly different price points, might be a put-off for some users.

Price : $9.99 for iPhone and $19.99 for iPad

Download Things 3 on iPhone

Download Things 3 on iPad

11. TickTick – An All-In-One App for To-do Lists

TickTick is a robust, versatile, and highly customizable planner app. One of its standout features is its natural language input. It makes task creation a breeze. Simply type or speak task descriptions in plain language, and the app will automatically convert them into tasks with due dates.

TickTick An All In One App for To Do Lists side

You can also do so manually, create to-do items, set due dates, and assign them to specific lists or projects. But that’s not it; the app also offers features like recurring tasks, priority levels, and tags, making it easy to categorize and manage your tasks effectively. This flexibility enables you to be organized, whether work, personal tasks, or hobbies.

Moreover, you are also privy to Siri support, Pomodoro timer, habit tracking, instant time and location reminder, quick search, add tasks via email, and batch edit tasks. On top of it all, maintains a simple and uncluttered interface. Overall TickTick is an adaptable and efficient planner and a worthy Things 3 alternative if you’re looking for one.

Price : Free; Premium subscription : $3.99 onwards

Download TickTick

Tip : Still confused? Maybe this guide comparing Microsoft To Do and TickTick might help, so do check it out.

How To Choose The Best Daily Planner App for You

Everyone has different needs, styles of working, and motivation. So, what’s great for someone else might not be the best fit for you. Selecting the right app for you is pretty important, and here are a few pointers that can help you decide.

  • Platform Compatibility – Is the app available on all your devices, and most importantly, does it offer cloud sync? The idea is to invest (money and time) in an app that gives you freedom and does not lock you down on a particular device.
  • Features – A fancy feature might feel great while reading the description, but do you really need that feature? Make a rough list of features you’d like and accordingly select an app.
  • Specialized needs – Depending upon your needs, there might be some features you absolutely need, like collaboration, real-time updates, recurring reminders, tags, indentations, etc. So do keep that in mind.
  • User Interface – Some thrive in chaos, while others need minimalism. And for an app that you’ll access multiple times a day, looks matter. So observe the screenshots before you hit download.
  • Ease of use and customization – It’s not that the planner apps are overly complicated; it’s all about your personal preferences. Explore a few options to see what floats your boat.
  • Price – Freemium vs. Premium is an obvious consideration. You’ll have to understand what you need and if you’re ok with the price that it comes at. Additionally, you can always start with the free alternative and then proceed accordingly

Get Yourself Organized

As mentioned earlier, the best planner app for your iPhone and iPad will depend on your unique needs and preferences. So, take your time to evaluate the options available and choose an app that aligns with your daily planning requirements.

As always, if you need our assistance in choosing an option or have some queries that we can help with, feel free to connect with us.

Last updated on 04 November, 2023

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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6 Things You Didn't Know You Could Do On Google Calendar On Android

generic calendar on phone

Rather than a tool for daily planning, that paper calendar hanging in your room likely serves more as a decorative piece (and, of course, as a quick reference to check what day your dad's birthday falls on). In contrast, many people turn to digital calendars for managing their schedules — for good reason. Digital calendars are generally accessible anywhere, so you can readily check your agenda and add new appointments and tasks even on the go. Digital calendars also provide you with more functionality like inviting people to an online meeting or adding relevant attachments to an event.

Among the calendar apps for Android , one of the best, and arguably most popular, is Google Calendar. The platform offers a user-friendly interface that makes creating events and tasks a walk in the park. However, to truly make the most out of the app, there are a few Google Calendar features you may want to be familiar with.

Handy gestures

Navigating Google Calendar doesn't have to involve tediously scouring through menus and buttons, not when you can use handy gestures to accomplish tasks in no time. Here's a rundown of some of the time-saving gestures for Google Calendar:

  • Swipe to delete: Normally, to delete an existing event, you need to first open its info page, tap on the more icon, and select Delete. But you can simply swipe right on the event in the Schedule view to remove it instantly.
  • Zoom in to condense and expand the timeline: Sometimes, you want to see a broad overview of your day, and other times, you just want to focus on events from 7 a.m. to 12 p.m. It's easy to change the timeline displayed by zooming in and out on the screen while you're in the Day and Week views.
  • Tap on add event: Adding events is as easy as tapping on a specific date or time. Just switch to the Month, Week, or Day view and tap on the date or time you prefer. This action automatically opens the Add Event info page.
  • Slide up or down to adjust the event's time: Move the event's start time by dragging and dropping the outline to your desired start time. Then, long-press the bottom outline and slide it up or down to your desired end time.
  • Drag and drop to move events: No need to open your existing event just to reschedule it to a new time or date. All you need to do is go to your Day or Week view, long-press the event, drag it to the new schedule, and then drop it into place. Easy peasy.

Quick responses

There are times when you need to send an email to your colleagues before a scheduled meeting, perhaps to say you can't make it or inform them of any last-minute changes in the agenda. However, if you initially scheduled the meeting directly in Google Calendar, you can't send your guests an email without having to manually collect and type their email addresses. This, however, is prone to errors as you might overlook someone. Luckily, Google Calendar's Quick Responses feature allows you to send an email to all the participants directly from the event. Here's how to use it:

  • Open the specific event in Google Calendar.
  • Tap on the envelope icon next to the guest count.
  • Select any of the four preset quick responses or tap on Write your own to customize your message. You will then be automatically redirected to the Gmail app with the recipients and subject line already populated.
  • (Optional) Edit your response, or add attachments, as needed.

If you want to edit any of the prewritten responses, follow these steps:

  • On your Google Calendar app, tap the hamburger menu in the top-left corner.
  • Go to Settings > General.
  • Scroll down to Quick responses.
  • Select the prewritten message you wish to modify.
  • Type your revised text.
  • Press OK to save it.

The Quick Response feature isn't exclusive to event organizers. Even if you're only a guest, you can also send a quick response to the organizer and other participants.

Change the default color of events

Chances are, you use two or more Google accounts with your Calendar: a dedicated work email for those client meetings and board presentations and a personal email for your doctor appointments and friend hangouts. All the events and tasks from both of these email accounts can be displayed simultaneously on your Calendar. But while this is convenient, it can often lead to confusion. This is because the default color coding for events and tasks is the same between accounts, making it hard to distinguish your professional obligations from personal plans at a glance. To minimize confusion and keep your schedule organized, change the settings on Google Calendar and set a different color scheme for each account. Here's what you need to do:

  • Open the Google Calendar app.
  • Access the menu by tapping the hamburger icon located in the upper left corner of the screen.
  • Scroll down to Settings.
  • Under your first email account, go to Events > Color.
  • Pick a color from the array of over 20 options available.
  • Similarly, adjust the colors for Tasks under the same email account. To make it easier to remember, you might want to use colors from the same palette for both Events and Tasks. For example, choose Cherry Blossom for Events and Flamingo for Tasks for your first email since both are shades of pink.
  • Repeat these steps for your second email account. For your second email, opt for Pistachio for Events and Sage for Tasks (both are shades of green).

Duplicate events

Google Calendar comes with a nifty feature that lets you repeat an event at specific intervals, such as every Tuesday and Sunday or on the 20th of every month. However, this feature is only useful for activities that happen regularly, so what about those events that don't follow a regular pattern? For instance, you're planning several performance reviews for your employees and need to fit them around your existing schedule without a set repetition.

In this case, what you'll typically do is create the same event but at some other time. This can prove to be an unexciting task, though, especially if you have to add an attachment again and re-enter the email addresses of all your guests. To save you from the hassle, you can simply duplicate the existing event. Here's how you can go about duplicating an event on Google Calendar.

  • Create your event on Google Calendar if you haven't already.
  • Open the event's info page.
  • Tap the more icon (three vertical dots) at the upper right corner.
  • Select Duplicate from the menu.
  • (Optional) Tweak the other details of the event like name, guests, and location as needed.
  • Directly tap on the date and time on the info page and choose a new slot.
  • Use the down arrow on the info page to show the calendar view, then drag and drop the event's outline to your chosen date and time.
  • Select the Save button to confirm the duplicated event.

Propose a new time

With your hectic schedule, you're bound to encounter scenarios when a new event coincides with a prior commitment you can't move. Your first instinct might be to reach out to the organizer via a separate email or message to request a rescheduling. However, you can actually do that within Google Calendar itself, thanks to the "Propose a new time" feature. Here's a quick guide on how to propose a new time on the Google Calendar app:

  • Navigate to the event in question in Google Calendar.
  • At the bottom of the event's info page, tap on the down arrow next to the RSVP responses (Yes, No, Maybe).
  • Select Propose a new time.
  • Adjust the start date and time to your preferred schedule.
  • Do the same for the end date and time.
  • (Optional) Tap on Add an optional note and enter your message, perhaps your reason for proposing a new schedule.
  • Press the Send button.
  • Select your RSVP response.
  • Open the email with the subject line "Proposed new time: [event name]."
  • Review the proposed time. You can also read the guest's note if there's any.
  • If the new time works, hit the Accept button. Your guests will then be notified via email about the schedule change.
  • If you're not okay with the proposed time, simply ignore the request or send the guest a DM to let them know about your decision.

Allow guests to modify the event

Coordinating schedules isn't always an easy feat. Sure, your contacts can always propose a new date and time for an event, but you'd have to take the time to review and accept the proposal before the event schedule is changed. If you prefer that their proposed changes to an event be implemented instantly without your approval, Google Calendar offers a feature enabling guests to modify the event directly. This means they can freely edit any details of the event, with updates immediately taking effect. To set this up, proceed with the following steps:

  • Add a new event to your calendar.
  • Fill in the event details.
  • Input the email addresses of your intended guests.
  • Tap on the "Guests can:" section.
  • Toggle on "Modify event."
  • If you don't want to give the guests full authority to alter the event details as they please, leave the "Modify event" option off and just turn on "Invite others" to let guests add more participants to the event. You can also opt to enable "See guest list," so guests to check who else is invited to the event.
  • Press Save to save your event.
  • To send the participants an email about the event, hit Send on the popup.
  • Edit an event by opening the relevant event on your Google Calendar.
  • Select the pen icon at the top.
  • Adjust the event details as you wish.
  • Notify other participants about the updated event details by selecting Send on the popup prompt to send an email notification.
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  • Add a new calendar
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  • Add a holiday calendar
  • Add a birthday calendar
  • Delete a calendar
  • Schedule a meeting with others
  • Make updates
  • Forward a meeting
  • Propose a new meeting time
  • Create an out of office event
  • Notifications or reminders
  • End early or start late
  • Make private
  • View by month, week, or day
  • Week numbers
  • Change time scale
  • Allow calendar management
  • Share with other people
  • More to explore

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Turn on, postpone, or remove reminders in Outlook

Outlook reminders will pop up over your email or calendar to let you know a scheduled event is about to start.

Note:  This feature is not supported in Outlook 2019.

In this section:

Snooze or dismiss an event or task.

Turn the notifications windows on or off

Set default reminders or set reminders for some events

Add or remove reminders for tasks

Notifications aren't working

Note:  If the steps under this  New Outlook  tab aren't working for you, you may not be using new Outlook for Windows yet. Select  Classic Outlook  and follow those steps instead.

With the new reminders window, you can select to snooze calendar events and tasks, join a Teams meeting, or dismiss events and tasks.

Set reminders in Outlook screenshot eight

You can choose to turn this reminder window on or off. 

Turn the notifications window on or off for Calendar events

You can choose to set up Outlook to display your calendar and To Do (or Task) reminders in a separate window that opens on top of other programs you’re working in. 

Go to Settings   > General > Notifications .

Under Notify me about , go to the Calendar section and set the toggle to Off if you don't want to see these notifications. To turn notifications on, set the toggle to On and expand the Calendar section. Select how you want to view your reminders, for example, do you want to get a popup reminder,  and whether or not you want a notification sound.

To dismiss reminders for past events (for example, you've been away and you don't want to come back to reminders for events that took place while you were gone), select the Automatically dismiss reminders for past events toggle. (Note: this toggle is only available if you set the  Notification style  to Reminder .)

Screenshot of Calendar event reminder settings

Add or remove reminders for all or only some calendar events

Set a default reminder for all calendar events.

This setting applies to existing meetings and any new meetings you create.

Go to Settings   > Calendar > Events and invitations .

Under Events you create , select the Default reminder dropdown and then select the default amount of time that you want to be reminded of upcoming events. Select Save if prompted.

Screenshot of how to set a default reminder for new events

Set a reminder for a single meeting or series

You can override the default reminder setting for a single meeting or a meeting series.

Select  Calendar    from the Navigation pane.

In the Calendar window, select and open the meeting you want to change.

If you're changing a meeting series, first select   View series . If you're changing a single event (or an event series if you selected View series ), in the Options group select the  Reminder dropdown, and then select an amount for the new reminder time. If you don't want a reminder for the event or series, select Don’t remind me .

Add or remove reminders for tasks 

Select  To Do  from the Navigation pane.

Select a task you want to add a reminder to, and from the task pane, select Remind me .

To remove the reminder, select the task and then hover over the reminder until it's highlighted and the cancel icon appears. Select it to dismiss the reminder.

Screenshot showing cancel icon to remove a task reminder

Your Outlook notifications aren't working

If you set up your notifications in Outlook, but find they're not working, it's possible the Windows settings for Notifications, Focus Assist, or Do not disturb is causing the issues. For help with these Windows settings, see:

Change notification settings in Windows

Turn off notifications in Windows during certain times

How to use focus in Windows 11

Show reminders over other programs or apps

You can set up Outlook to display your reminder window on top of other programs you're working in.

Select File > Options > Advanced .

You can show reminders on top of other windows.

Note : This feature is not available for Outlook 2013, Outlook 2016, Outlook 2019, or 2021. For Microsoft 365 subscribers, this version is available if you are on Version 1804 (Build 9226.2114) or higher.

Add or remove reminders for meetings

Set reminders for all new meetings.

This applies to all the existing appointments and meetings in the calendar. Save this setting for future appointments and meetings.

Click File > Options > Calendar .

Under Calendar options , select or clear Default reminders .

Set the default amount of time at which you want to receive reminders before new calendar items (for example, 15 minutes, 30 minutes, etc.).

Set the Default reminders

Set a reminder for an existing meeting

This only applies to the selected meeting in the calendar.  

At the bottom of the screen, click Calendar .

Outlook 2016 Calendar Navigation

Open the meeting. If the Open Recurring Item dialog box appears, do one of the following:

To set the reminder for just one appointment or meeting in a series, select Just this one.

To set the reminder for all the appointments or meetings in a series, select The entire series.

On the Meeting  tab (for a recurring meeting it's the Meeting Series tab, click the  Reminder dropdown and select how long before the appointment or meeting you want to get a reminder. To turn a reminder off, select None .

Reminder Options

Automatically dismiss reminders for past events

If you don't want to see reminders for events in the past, you can tell Outlook to automatically dismiss reminders for past events. For example, if you're out of the office for three days, you might not want to come back and see reminders for the meetings that took place while you were gone.

In the Reminders section, select Automatically dismiss reminders for past events .

Set reminders for email messages

At the bottom of the screen click Mail .

Outlook 2016 Navigation Mail

Select an email message.

Click Home > Follow Up > Add Reminder .

calendar task organizer

In the Custom dialog box, check or uncheck Reminder .

Set reminders for tasks

At the bottom of the screen, click Tasks .

Outlook 2016 Navigation Tasks

To view the tasks, click Home > To-Do List .

Click To-Do List

Click a task in the list.

Do one of the following:

To add a task reminder to your Tasks list, select the task and then in the Follow-up group, choose a time frame to meet your deadline.

To remove a task reminder from your Tasks list/To-Do list, in the Manage Task group, click Remove from List.

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    A smart daily planner Set yourself up for success with My Day, intelligent and personalized suggestions to update your daily or weekly to do list. With both a Microsoft to do desktop app and mobile app available, it is easy to stay on task all day long. Manage your to do list online A truly cross platform task management app.

  15. 7 best to do list apps of 2024

    Best apps 12 min read The 7 best to do list apps in 2024 By Harry Guinness · December 4, 2023 There are too many to-do list apps. Trying them all would be a massive task, and I know because I did it. Why are there so many apps for something easily done with sticky notes or any other scrap of paper?

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    1. ClickUp See all your ClickUp tasks alongside meetings in your Google Calendar using 2-way syncing ClickUp is a free productivity tool with time-saving Calendar features on the web and mobile apps to make even the most mundane tasks fun to add!

  17. 10 Best Planner Apps To Organize Work Better (2022)

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  18. To-Do Calendar Planner

    About this app. arrow_forward. The ultimate personal organizer! • Use a powerful task list that supports batch operations. • Enjoy a fully scrollable calendar with daily, weekly, monthly and agenda view. • Define your personal goals and add tasks to them. • Set multiple reminders for tasks and events. • Divide your tasks into subtasks.

  19. 10 Best Free Digital Planner Apps in 2024

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  20. Calendar & Task Organizer

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  21. 11 Best Planner Apps for iPhone and iPad in 2023

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  23. Smart Touchscreen Family Calendar and Organizer

    Stay effortlessly organized with touchscreen display for all your calendar events, chores, dinner plans, and tasks. svg-animation. Calendars unite. Auto-sync and merge every calendar from multiple personal devices for total clarity. svg-animation. Anytime, anywhere planning. Easily update your schedule on-the-go with the free Skylight mobile ...

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  25. Turn on, postpone, or remove reminders in Outlook

    Snooze or dismiss an event or task. With the new reminders window, you can select to snooze calendar events and tasks, join a Teams meeting, or dismiss events and tasks. You can choose to turn this reminder window on or off. Turn the notifications window on or off for Calendar events